Electrification of 297 households in cornelia ext 1 – electrical contractor tender (free state)

SCM contact: Mrs Maria Moeketsi, SCM Unit, Fezile Dabi District Municipality, Tel: (016) 970 8600, Email: [email protected].

Technical contact: Mr. Dawie Maree, Tel: (016) 970 8600 / 082 576 3497.

Employer's agent: Tladi Consulting Services, PO Box 4148, Halfway House, 1685, Email: [email protected] (also [email protected] for technical enquiries).

Project Manager (technical enquiries): via email [email protected].

Submission address: Supply Chain Management Unit, Fezile Dabi District Municipality, 7 John Vorster Street, Sasolburg, 1947.

Method: Sealed bid, hand-delivered in person. No telegraphic, telefax, e-mailed or late bids accepted. The sealed envelope must clearly state the bid number (SCM/BID003/2026-27) and description.

Address: Supply Chain Management Unit, Fezile Dabi District Municipality, 7 John Vorster Street, Sasolburg, 1947.

Closing time: 30 October 2026 at 12:00.

Bid documents obtainable from 10:00 on 01 October 2026 from the Supply Chain Management Unit, Fezile Dabi District Municipality, Sasolburg, at a cost of R500.00 (cash or direct deposit with proof of deposit).

Bids remain valid for 90 days after closing.

Tenders must be completed in non-erasable ink; erasures or masking fluid will render the bid non-responsive.

All alterations must be initialled by the signatory.

Complete and sign all compulsory returnable forms and schedules (Forms A to Q), the Form of Offer and the Bill of Quantities. Incomplete or unsigned forms are disqualifying.

Returnable documents:

• Form A: Technical enquiries.
• Form B: Record of addenda to tender documents.
• Form C: Proposed amendments, qualifications and alternatives.
• Form D / MBD 6.1: Preference points claim form for specific goals (locality, women, disability).
• Form E: Compulsory declaration of enterprise details, tax, CSD, CIDB, and particulars of principals.
• Form F: Municipal declaration and returnable documents.
• Form G / MBD 9: Certificate of independent bid determination.
• Form H / MBD 2: Declaration of good standing regarding tax.
• Form I / MBD 8: Declaration of bidder's past supply chain management practices.
• Form J: Registration on National Treasury Central Supplier Database (CSD).
• Form K: Declaration of tenderer's litigation history.
• Form L: Authority of signatory (disqualifying factor if not signed on company letterhead).
• Form M: Schedule of specialist subcontractors.
• Form N: Proof of good standing with Compensation Commissioner (COIDA).
• Form O: Schedule of current commitments.
• Form P: Registration with CIDB.
• Form Q / MBD 6.2: Declaration certificate for local production and content.
• Forms R to Z: Functionality/quality criteria returnable schedules (experience, key personnel, plant & equipment, health & safety plan, technical approach, financial information, financial viability, total score).

Evaluation method: Method 2 – functionality/quality, financial offer and preference (80/20 system).

Preference points system: 80/20 (price 80 points, specific goals 20 points).

Minimum functionality score: 75 out of 100 points required for further evaluation; below 75 renders the tender non-responsive.

Functionality / quality criteria (maximum 100 points):

• Experience on previous contracts of a similar scope (last 5 years): 30 points (Form S).
• Experience of key personnel: 15 points (Form T).
• Plant and equipment: 20 points (Form U).
• Health and Safety plan method statement: 10 points (Form V).
• Technical approach & methodology and work plan: 15 points (Form W).
• Financial information (statements for last two financial years): 5 points (Form X).
• Financial viability (bank rating): 5 points (Form Y).

Specific goals (20 points):

• Locality: within Fezile Dabi District Municipality – 10 points; within Free State – 4 points; outside Free State – 0 points.
• Women ownership: >75-100% – 4 points; >50-75% – 3 points; >25-50% – 2 points; >0-25% – 1 point; 0% – 0 points.
• Disability ownership: >50-100% – 2 points; 0-50% – 0 points.

Price scoring formula per 80/20 system.

Arithmetical errors: discrepancies between amounts in words and figures – the amount in words in the summary of the Pricing Schedule governs; errors in line-item totals, totals, or imbalanced unit rates will be corrected, and tenderer must accept corrections or be declared non-responsive.

Omissions in pricing schedule may be declared non-responsive.

The municipality is not bound to accept the lowest bid and reserves the right to negotiate market-related prices.

Scope of work: Appointment of an electrical contractor for electrification of 297 households in Cornelia Ext-1, Fezile Dabi District Municipality.

The contractor must be registered with the Department of Labour as an electrical contractor.

Health and Safety Plan method statement required as part of functionality.

Technical Approach & Methodology and Work Plan required (Form W).

Plant and equipment availability to be demonstrated (Form U).

Key personnel: the contracts manager must be registered with SACPCMP as PrCM or ECSA as PrEng or PrTechEng as a minimum. If not employed full-time, powers delegated to an approved construction manager. Key personnel must be replaced within 14 working days if unavailable after award.

Local subcontracting: up to 30% of contract value may be made compulsory for subcontracting to local companies (MAF).

No alternative tenders will be considered.

Bid security: Letter of intent from an approved insurer undertaking to provide the Performance Guarantee (format in C1.3).

Performance guarantee will be required before contract award.

Bid document cost: R500.00 (cash or direct deposit with proof of deposit).

Pricing: Bill of Quantities (C2.2) to be fully completed and signed (disqualifying if not). Rates in South African Rand.

Preference points system: 80/20 (price 80 points, specific goals 20 points).

Financial information required: audited/annual financial statements for the last 2 years (Form X), and financial viability/bank rating (Form Y).

Banking rating and latest Annual Financial Statement to be submitted.

Tender validity: 12 weeks (90 days).

Municipal rates and taxes statement or landlord/lease agreement with rates must be submitted.

CIDB: contractor grading designation 4EP or higher (disqualifying factor). For joint ventures, all members must be CIDB-registered, lead partner must have 4EP grading, and combined grading must meet the required designation.

Central Supplier Database (CSD): registration required; if not registered at close of tender, proof of application must be submitted and registration completed within 21 days after closing.

Tax: valid tax clearance certificate or tax compliance status PIN; must be in good standing with SARS.

COIDA: valid letter of good standing with Compensation Commissioner relevant to electrical construction work (disqualifying factor).

Company registration: certified copy of company registration/founding certificate.

Directors: certified ID copies of all directors.

Municipal rates and taxes clearance (or landlord/lease/affidavit proof).

Compulsory declaration of interest (MBD 4): disclose any relationship with persons in service of the state; false declarations may lead to disqualification.

Certificate of Independent Bid Determination (MBD 9): certifies no collusion.

B-BBEE: preference points claimed under specific goals require supporting proof (e.g., shareholder certificates with ID copies).

Local content declaration (MBD 6.2) required.

No bids from persons in service of the state.

Tenderer must not be listed on Register of Tender Defaulters.

All returnable forms must be fully completed and signed; incomplete forms disqualify.