Food hygiene management services are required at matimba power station in limpopo for a five-year contract period. Bidders must submit a signed environmental policy, an aspects and impacts register, and a method statement for evaluation as a low risk activity. The environmental evaluation is scored out of 100, and a minimum qualifying score of 90% is required. The most consequential requirement is that the aspects and impacts register carries 70 of the 100 points, so IT must fully identify, assess and mitigate impacts aligned to the scope of work.
Key Requirements
Closing: Bids close on 27 October 2026 at 10:00.
Contract: Five-year food hygiene management services contract at Matimba Power Station, Limpopo.
Environmental evaluation: Scored out of 100 as a low risk activity; minimum qualifying score is 90%.
Environmental Policy: Signed policy statement committing to environmental compliance and duty of care required; worth 10 points, 0 if absent or non-compliant.
Aspects and Impacts Register: Must identify, assess and provide controls/mitigations for impacts within the scope of work; worth 70 points, 35 for partial, 0 if absent or misaligned.
Method Statement: Must fully demonstrate execution of the scope of work; worth 20 points, 10 for partial, 0 if absent or inadequate.
Approval: Environmental assessment reviewed by a Senior Advisor and approved by the Environmental Manager.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentITT for Food Hygiene Management.pdfReview complete
Description
Source: ITT for Food Hygiene Management.pdf
Important Dates
01 Oct
2026
PUBLICATION
Tender Published
Tender was published
27 Oct
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Provision of Food Hygiene management services for a period of five years at Matimba Power Station, issued by Eskom in Limpopo. The tender requires bidders to demonstrate a compliant Quality Management System (ISO 9001 or equivalent) and submit a Contract Quality Plan and Quality Control Plan specific to the scope.
Provision of Food Hygiene management services for a period of 5 years at Matimba Power Station, Limpopo, for Eskom. The contract requires compliance with Eskom's quality requirements and ISO 9001 standard, with pre-contract award quality category 3 selected.
E-tendering Help Manual for supplier - 27 January 2025.docx
Provision of food hygiene management services for a period of 5 years at Matimba Power Station, issued by Eskom. The document provided is a user manual for Eskom's eTendering system, not the tender specification, and contains no tender-specific requirements, evaluation criteria, or eligibility details.
Provision of food hygiene management services for a period of 5 years at Matimba Power Station, Limpopo, for ESKOM. The contract covers food safety auditing, laboratory testing of swabs and samples, and training, with a technical evaluation weighting of 100%.
Updated Scope Provision of Food Hygiene management services.pdf
Eskom Matimba Power Station requires a service provider for food hygiene management services over five years, covering microbiological and chemical testing of food products, auditing of food quality and management systems, and training of food handlers. The contract runs from 01 May 2026 to 30 April 2031, with services delivered on a monthly, quarterly, and bi-annual basis.
Provision of food hygiene management services for a period of 5 years at Matimba Power Station, Limpopo, for Eskom. The tender includes an environmental evaluation with a low-risk activity assessment, requiring bidders to submit an environmental policy, an aspects and impacts register, and a method statement.
TSC3 NEC for provision of hygiene services 2026 (002).doc
Eskom Holdings SOC Ltd requires a contractor to provide food hygiene management services at Matimba Power Station in Lephalale, Limpopo, under an NEC3 Term Service Contract (TSC3) for a period of 5 years (60 months). The contract is a priced contract with a price list (Option A) and includes secondary options for price adjustment, changes in law, delay damages, and additional conditions.
Eskom requires a contractor to provide food hygiene management services for a five-year period at Matimba Power Station in Limpopo. The contract will be governed by the NEC conditions and awarded through an 80/20 preferential point system.
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Provision of food hygiene management services at Matimba Power Station for a five-year period. The tender is issued as an open invitation to tender, free of charge, and covers the whole contract. The scope of work, NEC contract and pricing schedule are attached to the tender pack. Issue date 01 October 2026; closing 27 October 2026 at 10h00; tender validity 180 days (25 weeks) from closing. A non-compulsory clarification meeting is held on 13 October 2026 at 10h00 on Microsoft Teams. Tenders are submitted electronically through the Eskom E-tendering site.
Important Dates
Source: ITT for Food Hygiene Management.pdf (TENDER)
Bidders must confirm attendance with the Eskom Representative, giving the name, position and contact details of each attendee.
Clarification queries
Must reach Eskom at least 7 working days before the tender submission deadline.
Tender validity
180 days (25 weeks) from the closing date and time.
Issue date
01 October 2026.
Briefing Session
Source: ITT for Food Hygiene Management.pdf (TENDER)
Non-compulsory clarification meeting: 13 October 2026 at 10h00 on Microsoft Teams. Link: https://teams.microsoft.com/meet/34867438743811?p=lNu63GHVQWvFyCUvyZ. Bidders must confirm their intention to attend with the Eskom Representative, giving the name, position and contact details of each proposed attendee. Attendance is not compulsory; only a compulsory meeting would disqualify non-attendees.
Contact Information
Source: ITT for Food Hygiene Management.pdf (TENDER)
Eskom Representative (all queries and clarifications)
Method: Eskom E-tendering site (Eskom Tender Bulletin)
No physical delivery address; no hard copies are accepted.
Submission Guidelines
Source: ITT for Food Hygiene Management.pdf (TENDER)
Submission method
Electronic submission only, through the Eskom E-tendering site on the Eskom Tender Bulletin. No hard copies are accepted.
Documents must be uploaded under the folders Technical, Commercial, Financial and Other.
All documents must be in PDF. The pricing schedule must be submitted in PDF with a copy in Excel.
Upload limit: 500 MB per document and 4 GB per submission. Zip or condensed files are not permitted.
If a bidder resubmits, only the latest version is accepted and all earlier submissions become void. The submission status must show as complete.
Bidders are responsible for ensuring submission before the closing time. Late tenders are not accepted.
There is no public tender opening; tenders are downloaded electronically and prices are not read out.
Returnables required at closing — disqualifiable if missing, unsigned or incomplete
Annexure A (Authorisation Form): confirms the signatory may bind the bidder; companies, close corporations, joint ventures and trusts must attach the certified resolution or power of attorney.
Annexure B (Acknowledgement Form): confirms receipt and completeness of the tender documents.
Annexure C (Tenderer's Particulars).
Annexure D (Integrity Pact Declaration): confirms the bidder has read and accepts Eskom's Supplier Integrity Pact.
Annexure H (SBD 1, Invitation to Bid): bidder and contact details, signed as the offer.
Annexure J (SBD 4, Declaration of Interest): discloses state employment or connections of directors and shareholders.
Completed NEC contract.
Completed pricing schedule.
Electronic copy of the tender in PDF.
Returnables required at closing — non-disqualifiable, but a written request allows 5 working days to correct
Annexure E (CPA for local goods/services) and Annexure F (CPA(IG) for imported goods/services), where applicable.
Annexures G1–G4 (SBD 6.2 local production and content declarations), only where designated materials are included.
Tax clearance certificate, where the bidder has not supplied a SARS PIN or CSD profile.
Tax Evaluation Questionnaire (personal service provider determination for PAYE).
Employment Equity compliance proof, for designated employers.
E-tendering Help Manual acknowledgement form.
Scored at closing
Annexure I (SBD 6.1, Preference Points Claim): failure to submit does not disqualify, but scores zero for specific goals.
Required before contract award
CSD registration number or CSD report.
COIDA letter of good standing, or proof of application.
Safety, quality and environmental documents.
Latest approved annual financial statements of the bidding entity; drafts and management accounts are not accepted.
Letter of intent or valid JV agreement setting out each partner's rights, obligations and profit share.
Written confirmation that the JV will operate as a single incorporated business for the contract.
Details of a single designated bank account in the JV's name, independent of the partners.
Disqualification risks
Any disqualifiable returnable missing, unsigned or incomplete at closing.
Late submission.
Non-disqualifiable returnables not corrected within 5 working days of a written request.
Failure to meet the eligibility criteria.
Returnable Documents
Source: ITT for Food Hygiene Management.pdf (TENDER)
Required at closing — disqualifiable if missing, unsigned or incomplete
Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Pact Declaration), Annexure H (SBD 1), Annexure J (SBD 4), completed NEC contract, completed pricing schedule, and an electronic copy of the tender in PDF.
Required at closing — non-disqualifiable, correctable within 5 working days of a written request
Annexure E (CPA local goods/services), Annexure F (CPA(IG) imported goods/services), Annexures G1–G4 (SBD 6.2 local production and content, only where designated materials apply), tax clearance certificate where no SARS PIN or CSD profile is supplied, Tax Evaluation Questionnaire, Employment Equity compliance proof, and the E-tendering Help Manual acknowledgement form.
Scored at closing
Annexure I (SBD 6.1 Preference Points Claim): failure to submit scores zero for specific goals without disqualification.
Required before contract award
CSD registration, COIDA letter of good standing, safety, quality and environmental documents, latest approved annual financial statements, and the technical/functionality evaluation criteria documents.
Joint venture bidders
Letter of intent or valid JV agreement, confirmation that the JV operates as a single incorporated business, and details of a single designated JV bank account.
Evaluation Criteria
Source: ITT for Food Hygiene Management.pdf (TENDER)
Evaluation stages
Eligibility and basic compliance screening: bidders must meet the eligibility criteria and submit a complete tender with commercial, financial and technical information plus the mandatory returnables.
Functionality/technical evaluation: functionality requirements apply. Bidders who do not meet the functionality threshold are disqualified and are not evaluated further.
Price and preference point scoring under the 80/20 system.
Scoring
Price: 80 points.
Specific goals (PPPFA): 20 points.
Ranking: price and specific goal scores are added and bidders are ranked from highest to lowest.
Price evaluation basis
Prices are evaluated inclusive of VAT.
Corrected for arithmetical errors.
Contingencies in any bill of quantities or activity schedule are excluded.
Adjusted for acceptable variations, deviations or alternative tenders.
Compared on the net present value of each adjusted tender, taking into account the tendered programme, price adjustment factors, exchange rate fluctuations and other risk parameters.
Unconditional discounts are taken into account; conditional discounts are not, but are applied when payment is made.
Specific goals
Failure to submit evidence of a specific goal claim does not disqualify the bidder, but scores zero for that goal.
Other
Objective criteria are not applicable. Eskom may award to a bidder other than the highest scorer where objective criteria justify it.
No minimum local content threshold applies; bidders are encouraged to use South African products and human resources.
Reverse e-auction is not applicable.
Contractual requirements (CSD, SHEQ) are not evaluation criteria; they are assessed after evaluation and ranking and must be met before award.
Technical Specifications
Source: ITT for Food Hygiene Management.pdf (TENDER)
Scope
Provision of food hygiene management services at Matimba Power Station.
Contract period: 5 years.
Deliverables and requirements
The tender is for the whole of the contract; partial tenders are not accepted.
Alternative tenders are not allowed.
The successful bidder may be required to supply cataloguing information per item after award and to label all materials to Eskom's labelling specification. Where cataloguing applies, the pricing schedule must include a line item for it; Eskom pays for cataloguing.
The scope of work is attached as an annexure to the tender pack.
The contract conditions are the NEC.
SHEQ requirements
Safety
Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
OHS plan addressing the OHS risks of the scope of work and aligned with the health and safety specification.
Baseline OHS Risk Assessment identifying, assessing and managing OHS risks, submitted together with the methodology used.
Valid letter of good standing (COIDA or equivalent).
OHS policy signed by the CEO and compliant with section 7 of the OHS Act.
Environmental
Environmental policy committing to environmental compliance and duty of care or pollution prevention.
Environmental aspects and impacts register identifying, assessing and providing controls for impacts arising from the scope of work.
Method statement showing understanding of the project and how activities will be carried out to prevent or minimise pollution.
Quality
Quality documents as required by the scope of work.
Methodology
Source: ITT for Food Hygiene Management.pdf
A method statement is required as part of the environmental requirements. It must demonstrate understanding of the project as a whole and set out how the activity will be carried out to prevent or minimise pollution of the environment.
Quality Management
Source: ITT for Food Hygiene Management.pdf (TENDER)
Quality documents must be attached as required by the scope of work. They form part of the SHEQ requirements assessed after evaluation and ranking, and must be submitted before contract award.
Pricing Schedule
Source: ITT for Food Hygiene Management.pdf
A completed pricing schedule must be submitted unless it is already contained in the NEC contract. It must be uploaded in PDF with a copy in Excel. Upload limit: 500 MB per document and 4 GB per submission. Where cataloguing applies, the pricing schedule must include a line item for cataloguing, which Eskom pays for. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and compared on net present value.
Financial Requirements
Source: ITT for Food Hygiene Management.pdf (TENDER)
Pricing
A completed pricing schedule must be submitted unless it is already contained in the NEC contract.
The pricing schedule must be uploaded in PDF with a copy in Excel.
Prices are evaluated inclusive of VAT and on a net present value basis.
Conditional discounts are not considered in evaluation but are applied when payment is made.
Payment terms
Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.
Security
Provision of security for performance: not applicable.
Financial capacity evidence
Latest approved annual financial statements of the bidding company, not the parent or ultimate holding company. Draft financial statements and management accounts are not accepted.
The statements must include background to the company, a signed director's report, a signed auditor's, reviewer's, compiler's or accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes.
South African entities that are not audited must also submit a signed public interest score showing the actual score, whether the company is owner managed, and whether the statements were externally prepared, plus copies of ITA34C for the current and previous years of assessment.
Each partner in an unincorporated joint venture or SPV must submit its own annual financial statements containing all the above items.
Other
Eskom may negotiate with preferred bidders after the competitive process if tendered prices are not market related.
Compliance Requirements
Source: ITT for Food Hygiene Management.pdf (TENDER)
Mandatory
CSD registration: CSD number or CSD report must be submitted before contract award.
Tax compliance: a certified tax clearance certificate is required from foreign bidders with a South African footprint that are not registered on CSD and have no SARS PIN, and from local bidders that have not provided a SARS e-filing PIN or CSD profile. Foreign suppliers with no South African footprint complete SBD 1 but need no tax compliance proof.
COIDA: original letter of good standing, or proof of application, from the Compensation Fund or a licensed compensation insurer (South African bidders).
Employment Equity: designated employers must prove compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour (South African bidders).
Tax Evaluation Questionnaire: determines whether a company, close corporation or trust is a personal service provider for PAYE purposes.
B-bbee
Proof of B-BBEE status level means a B-BBEE status level certificate issued by an authorised body or person, a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice, or any other requirement prescribed under the B-BBEE Act.
B-BBEE is claimed through SBD 6.1 (Annexure I) and scored under the 20 specific goal points. Failure to submit proof scores zero for specific goals but does not disqualify.
Local content
SBD 6.2 declarations (Annexures G1–G4) apply only where designated materials are included.
No minimum local content threshold applies; South African products and human resources are encouraged.
CIDB
CIDB requirements are not applicable to this tender.
Eligibility
Bidders, or any of their principals, must not be restricted from doing business with Eskom or other state-owned companies.
Ineligible: bidders with the nationality of a country on an international sanctions list, including proposed subcontractors and suppliers; bidders submitting more than one tender individually or as a JV partner; JV or consortium agreements that do not state joint and several liability; bidders with a conflict of interest, including a controlling partner or majority shareholder in common or a relationship giving access to another bidder's information or influence over the process; tenders signed by unauthorised persons; bidders restricted by National Treasury; bidders on the Tender Defaulters list; bidders restricted by Eskom; bidders subcontracting 100% of the scope of work.
Eskom disqualifies bidders that do not meet the eligibility criteria.
Subcontracting
Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontract must be declared in the tender.
Health & Safety
Source: ITT for Food Hygiene Management.pdf
Safety requirements to be submitted:
Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
OHS plan addressing the OHS risks of the scope of work and aligned with the health and safety specification.
Baseline OHS Risk Assessment identifying, assessing and managing OHS risks, with the methodology used.
Valid letter of good standing (COIDA or equivalent).
OHS policy signed by the CEO and compliant with section 7 of the OHS Act.
Original COIDA certificate of good standing, or proof of application, from the Compensation Fund or a licensed compensation insurer (South African bidders).
Other safety and quality documents as required by the scope of work.
Environmental
Source: ITT for Food Hygiene Management.pdf
Environmental requirements to be submitted:
Environmental policy committing to environmental compliance and to duty of care or pollution prevention.
Environmental aspects and impacts register identifying, assessing and providing controls or mitigations for impacts arising from the scope of work.
Method statement demonstrating understanding of the project and how the activity will be carried out to prevent or minimise pollution.
Contractual Terms
Source: ITT for Food Hygiene Management.pdf
Contract conditions: NEC. Contract period: 5 years. Mandatory contractual requirement: CSD registration. Additional contractual requirements may include SHEQ requirements. Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking and proof must be submitted before award. Failure to meet them by the stated deadlines may render the bidder non-responsive and ineligible for award. Payment terms: 30 days from receipt of undisputed invoices for contracts below R50 million including VAT, and 60 days for contracts above R50 million. Eskom may negotiate with preferred bidders if tendered prices are not market related. Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontract must be declared. Alternative tenders are not allowed and the tender is for the whole of the contract.
Requirements
Source: ITT for Food Hygiene Management.pdf (TENDER)
Eligibility
Bidders, or any of their principals, must not be restricted from doing business with Eskom or other state-owned companies.
Ineligible: bidders with the nationality of a country on an international sanctions list, including proposed subcontractors and suppliers; bidders submitting more than one tender individually or as a JV partner; JV or consortium agreements that do not state joint and several liability; bidders with a conflict of interest, including a controlling partner or majority shareholder in common or a relationship giving access to another bidder's information or influence over the process; tenders signed by unauthorised persons; bidders restricted by National Treasury; bidders on the Tender Defaulters list; bidders restricted by Eskom; bidders subcontracting 100% of the scope of work.
Basic compliance
Meet the eligibility criteria.
Submit a complete tender with commercial, financial and technical information.
Submit the mandatory tender returnables by the stipulated deadlines. Failure to upload tender documents renders the tender non-responsive.
Section
Source: ITT for Food Hygiene Management.pdf
Functionality requirements apply; bidders who do not meet the functionality threshold are disqualified. Price is scored out of 80 points and specific goals out of 20 points under the PPPFA, ranked on the 80/20 system. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations and compared on net present value. Failure to submit proof of a specific goal claim scores zero for that goal without disqualification. Objective criteria are not applicable. No minimum local content threshold applies, although South African products and human resources are encouraged.
DocumentUpdated Scope Provision of Food Hygiene management services.pdfReview complete
Description
Source: Updated Scope Provision of Food Hygiene management services.pdf
Food hygiene management services at Matimba Power Station over five years (01 May 2026 to 30 April 2031), covering microbiological and chemical testing of food products, auditing of food management and quality systems, and training of food handlers.
Important Dates
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Contract period
01 May 2026 to 30 April 2031 (five years).
Closing
27 October 2026 at 10:00.
Briefing or site visit
None specified in the scope document.
Submission Guidelines
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Submission channel
No submission method, address or email is set out in the scope document; bidders must follow the channel stated in the bid invitation.
Bid preparation requirements
Pricing must be broken down into monthly amounts matching the activities required in each month.
A training manual covering the topic of each session must be handed to the Catering Officer before every training intervention.
Training certificates must be issued within 2 weeks of each training session, or before the assessment date.
Evaluation Criteria
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Qualifying requirements for the service provider
Registered with a recognised South African board of auditors and demonstrably experienced and well established.
Testing laboratory registered with SANAS.
Auditor accredited with a SETA.
Company accredited by the Quality Council for Trades and Occupations (QCTO).
Food safety auditor or food inspector registered with HPCSA or SAIOH, with at least 5 years' exposure to food safety.
Trainer holding facilitator, assessor and moderator certificates and registered with FoodBev SETA.
Trainer able to communicate in both English and Sepedi.
No price/functionality weighting, preference point system or minimum qualifying score is set out in the scope document.
Technical Specifications
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Scope
Food hygiene management services at the Matimba Power Station canteen for five years, covering microbiological and chemical testing of food products, auditing of food management and quality systems, and training of food handlers.
Testing and swabbing
Testing applies to food samples, work surfaces, equipment and food handler hands.
Food samples tested monthly for total plate count, total coliforms, clostridium, salmonella, E. coli and staphylococcus.
Surface hygiene swabs tested for total plate count, total coliforms, staphylococcus and E. coli.
Food handler hand swabs tested for total plate count, total coliforms, clostridium, salmonella, E. coli and staphylococcus.
Samples per monthly visit: 7 hygiene swabs on kitchen work surfaces, 2 swabs for staff toilets, 2 food samples (raw and cooked), 2 hygiene tests on personnel hands, 1 swab on a water sample.
Emergency swabs: 20 per contract, taken anywhere on the station as required, within 8 hours of a purchase order being issued, with analysed results returned within 3 days.
Routine swab results must reach the Catering Officer and the Services Manager within 10 working days of sampling.
Auditing
Food quality and management audits conducted quarterly.
Audits performed against Regulation 638 (general hygiene requirements for food premises and the transport of food), promulgated under the Foodstuffs, Cosmetics and Disinfectants Act.
Training
Food handler training delivered twice a year over the five-year period, covering food safety and basic food microbiology.
Topics: introduction to food safety practices and food safety hazards; food safety requirements; personal hygiene; food hygiene and housekeeping; Regulation 638 for food handlers (FoodBev SETA accredited); introduction to HACCP (SANS 1033:2020, FoodBev SETA accredited); HACCP prerequisite programmes (SANS 10049); good manufacturing practices for food handlers (FoodBev SETA accredited); safe handling and operation of kitchen equipment (theory and practical); introduction to ISO 22000:2018.
A certificate of competence is issued after each section; a certificate of attendance is issued for awareness sessions.
Capacity and staffing
Training sessions are sized at 15 personnel per session.
The service provider supplies all management, labour, supervision, equipment, tools and consumables.
All personnel must be provided with PPE or uniform and must wear it at all times.
Methodology
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Delivery approach
Duties must be executed in line with legal requirements, and both method and result must conform to food hygiene management standards.
The methods used must help Eskom improve and sustain the food hygiene management system at Matimba Power Station.
Recurring activities
Monthly swab and sample testing: 7 kitchen work surface swabs, 2 staff toilet swabs, 2 food samples, 2 personnel hand hygiene tests and 1 water sample swab per visit.
Emergency swabs taken anywhere on the station within 8 hours of a purchase order, with results within 3 days.
Quarterly audits against Regulation 638.
Training twice a year across the five-year term, covering the listed food safety, HACCP, GMP and equipment-handling topics.
A training manual supplied to the Catering Officer before each training intervention.
Experience & Qualifications
Source: Updated Scope Provision of Food Hygiene management services.pdf
Key personnel minimum requirements
Trainer able to communicate in both English and Sepedi.
Training delivered by an accredited trainer.
Trainer holding facilitator, assessor and moderator certificates and registered with FoodBev SETA.
Food safety auditor or food inspector registered with HPCSA or SAIOH with at least 5 years' exposure to food safety.
Auditor accredited with a SETA.
Service provider registered with a recognised South African board of auditors and demonstrably experienced and well established.
Company accredited by the Quality Council for Trades and Occupations (QCTO).
Quality Management
Source: Updated Scope Provision of Food Hygiene management services.pdf
Quality system requirements
Testing laboratory registered with SANAS.
Audits conducted quarterly against Regulation 638, which governs general hygiene requirements for food premises and the transport of food under the Foodstuffs, Cosmetics and Disinfectants Act.
Auditor accredited with a SETA; company accredited by QCTO; food safety auditor or inspector registered with HPCSA or SAIOH with at least 5 years' food safety exposure.
Routine swab and sample results reported to the Catering Officer and Services Manager within 10 working days of sampling; emergency results within 3 days.
The service provider supplies all management, labour, supervision, equipment, tools and consumables needed to deliver the service.
Methods and results must meet food hygiene management standards and support Eskom in improving and sustaining its food hygiene management system.
Pricing Schedule
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Pricing structure
Bidders calculate their own prices from the scope of work and enter them in the price column.
Each line item total covers one year of the contract on an as-and-when-required basis.
The quoted amount must be broken down into monthly amounts per activity.
Line items and quantities
Microbiological and chemical testing of food products: monthly, 60 units.
Hygiene swabs on kitchen work surfaces (7 per visit): monthly, 60 units.
Swabs for staff toilets (2 per visit): monthly, 60 units.
Food samples, raw and cooked (2 per visit): monthly, 60 units.
Hygiene tests on personnel hands (2 per visit): monthly, 60 units.
Water sample swab (1 per visit): monthly, 60 units.
Auditing of food quality and management against R638, with report: quarterly, 20 units.
Emergency swabs (3-day turnaround): as and when required, 20 units.
Transportation: as and when required, 20 units.
Training courses (10 listed topics): per semester, 15 personnel per session.
PPE for all personnel: annually, 5 units.
Medical examinations (annual plus exit): annually, 5 units.
Safety file: once off, 6 units.
Accommodation: monthly, 60 units.
Travel costs: monthly, 60 units.
Payment
Monthly payment is based on assessment of conformance with the specification, with deductions for non-conforming areas.
Financial Requirements
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Pricing format
Prices are calculated by the bidder from the scope of work and entered in the price column of the price list.
The total price per line item covers one year of the contract on an as-and-when-required basis.
The quoted amount must be broken down into monthly amounts per activity.
Infrastructure and management expenses are spread proportionally across all areas; removing or altering an area may trigger a price review.
Price list quantities
Microbiological and chemical testing of food products: monthly, 60 units.
Hygiene swabs on kitchen work surfaces (7 per visit): monthly, 60 units.
Swabs for staff toilets (2 per visit): monthly, 60 units.
Food samples, raw and cooked (2 per visit): monthly, 60 units.
Hygiene tests on personnel hands (2 per visit): monthly, 60 units.
Swab on water sample (1 per visit): monthly, 60 units.
Auditing of food quality and management against R638, with report: quarterly, 20 units.
Emergency swabs (3-day turnaround): as and when required, 20 units.
Transportation: as and when required, 20 units.
Training topics (10 listed courses): per semester, 15 personnel per session.
Personal protective equipment for all personnel: annually, 5 units.
Medical examinations (annual plus exit): annually, 5 units.
Safety file: once-off, 6 units.
Accommodation: monthly, 60 units.
Travel costs: monthly, 60 units.
Payment
Payment is made monthly against an assessment of conformance with the specification.
Amounts are deducted for areas that do not conform to specification.
Cost responsibilities
Eskom covers travel costs at an agreed standard rate.
The service provider carries accommodation costs at an agreed rate.
Consumables and non-consumables are for the service provider's account.
Compliance Requirements
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Accreditation and registration
Service provider registered with a recognised South African board of auditors.
Testing laboratory registered with SANAS.
Auditor accredited with a SETA.
Company accredited by the Quality Council for Trades and Occupations (QCTO).
Food safety auditor or food inspector registered with HPCSA or SAIOH and with at least 5 years' food safety exposure.
Trainer registered with FoodBev SETA and holding facilitator, assessor and moderator certificates.
Trainer able to communicate in English and Sepedi.
Occupational health and safety
Full compliance with the legal requirements and standards applicable to food hygiene management operations.
Compliance with the safety, health and environmental rules, regulations and standards in force at the workplace.
PPE or uniform supplied to all personnel and worn at all times.
No CSD registration, tax compliance, B-BBEE level or local content requirement is set out in the scope document.
Health & Safety
Source: Updated Scope Provision of Food Hygiene management services.pdf
Occupational health and safety
Full compliance with the legal requirements and standards applicable to food hygiene management operations, so that services to Eskom are not jeopardised.
Compliance with the safety, health and environmental rules, regulations and standards in force at the workplace.
PPE or uniform supplied to all personnel and worn at all times.
Contractual Terms
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Contract framework
The agreement is governed by its terms and conditions read with Annexures A, B and C.
Duration: 01 May 2026 to 30 April 2031.
Eskom Matimba Power Station appoints the service provider for microbiological and chemical testing of food products, auditing of the quality management system, and training.
The service provider supplies all management, labour, supervision, equipment, tools and consumables required to deliver the services.
The service provider must comply with the rules, regulations and standards in force at the workplace, with emphasis on safety, health and environmental compliance.
The relationship is to be supported by regular communication, joint planning, cooperation and shared responsibility for the business unit's image and culture.
Payment
Monthly payment against assessment of conformance with the scope of work; amounts deducted for areas that do not conform.
Cost allocation
Eskom covers travel costs at an agreed standard rate.
The service provider covers accommodation costs at an agreed rate.
Consumables and non-consumables are for the service provider's account.
Pricing
Infrastructure and management expenses are spread proportionally across all areas; altering or excluding an area may require the quoted price to be reviewed.
Special Conditions
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Special conditions
The quoted amount must be broken down into monthly amounts per activity on request from Eskom.
Removing or altering any area from the quoted scope may require a price review.
A training manual covering the topic of discussion must be given to the Catering Officer before every training intervention.
Training certificates must be issued within 2 weeks of each training session, or before the assessment date.
Requirements
Source: Updated Scope Provision of Food Hygiene management services.pdf (unknown)
Service provider
Registered with a recognised South African board of auditors, experienced and well established.
Laboratory
The laboratory used for all swab and sample testing must be registered with SANAS.
Auditor
Accredited with a SETA.
Company accredited by the Quality Council of Trades and Occupations (QCTO).
Food safety auditor or food inspector registered with HPCSA or SAIOH with at least 5 years' food safety exposure.
Trainer
Facilitator, assessor and moderator certificates.
Registered with FoodBev SETA.
Able to communicate in English and Sepedi.
Section
Source: Updated Scope Provision of Food Hygiene management services.pdf
The scope document sets out qualifying requirements rather than a scoring model.
Service provider registered with a recognised South African board of auditors.
Testing laboratory registered with SANAS.
Auditor accredited with a SETA.
Company accredited by QCTO.
Food safety auditor or inspector registered with HPCSA or SAIOH with 5 years' food safety exposure.
Trainer holding facilitator, assessor and moderator certificates and registered with FoodBev SETA.
Trainer able to communicate in English and Sepedi.
No price/functionality split, preference point system or minimum score is stated.
Document240-109253698 Template for a Typical Contract Quality Plan.docxReview complete
Description
Source: 240-109253698 Template for a Typical Contract Quality Plan.docx
The bidder must produce a Contract Quality Plan that shows how it will identify and plan for meeting Eskom's quality expectations and requirements for the contract.
Reference standards: SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2 (Guidelines for quality plans).
The plan is a structured document describing the standards, quality practices, resources and processes applicable to the specific service or project.
It must define the quality management system, quality objectives, quality policy, risk management, documented information control and method statements relevant to the scope.
The plan is submitted as part of the bid at Revision 0 and updated to Revision 1 once the contract is signed.
Technical Specifications
Source: 240-109253698 Template for a Typical Contract Quality Plan.docx (unknown)
Deliverable: a Contract Quality Plan setting out how the supplier will meet Eskom's quality requirements for the contract, prepared in line with SANS 466:2005 and ISO 10005:2005.
The plan must address, as a minimum:
Scope of work as defined in the contract's NEC or FIDIC works information.
Communication channels between supplier and Eskom for quality matters, including document submission, supplier representative details, minutes of meetings, fixed contract meetings and weekly progress reporting.
Organogram showing designations, roles, responsibilities and outputs, covering both QA and QC functions, with the qualifications and work-verification duties of each team member.
Index of interfacing documents: core processes, work instructions, policies, procedures, industry standards, specifications and drawings applicable to the scope.
List of suppliers and sub-suppliers, including material and components to be purchased and activities to be outsourced, with the selection and performance-monitoring approach.
Method for monitoring suppliers, contractors and sub-suppliers after award.
Interface between sub-supplier and supplier quality management systems, documents, procedures and work instructions.
Index of items to be manufactured, refurbished or newly purchased, with descriptions, production schedule and whether produced in-house or outsourced.
Items and activities requiring a Quality Control Plan / Inspection and Test Plan, both offsite and onsite, including compilation, review, implementation and inspection management.
Processes needing special controls under manufacturing or fabrication codes (for example welding, NDT/NDE), with the quality control activities to be executed per deliverable.
Index of documented information to be submitted to Eskom during the project, such as method statements and safe working procedures, inspection reports, signed-off QCPs, technical assurance reports, warranty and material certificates, dimensional and test reports, and evidence of scope completion.
How records will be identified, completed, retained and disposed of, using an indexed and cross-referenced filing system.
Concession management, non-conformance (defects, repair and rework) management, and inspection management processes.
Databook management, including databook index and operating and maintenance manual where applicable, with review and acceptance and a list of purchase orders for quality-critical items.
Management of working tools and equipment, including calibration, maintenance and test status of each item.
Handling of customer property in line with the latest ISO 9001 requirements.
Product preservation covering identification, handling, contamination control, packaging, storage, transport and protection.
Identification and traceability methods for activities affected by statutory and regulatory requirements.
Commissioning and post-delivery activities, including warranty period and conditions, customer satisfaction measurement, technical support, defect correction period and retention funds.
Approval and revision
The plan is compiled by the tenderer's representative at Revision 0 for tender evaluation and changed to Revision 1 after contract signing.
The owner of the organisation approves the plan.
Eskom review and acceptance (project coordinator, site engineer, QC, contract manager, end user or project manager) is completed only after award.
Commencement and completion dates are left blank until the contract is awarded.
DocumentE-tendering Help Manual for supplier - 27 January 2025.docxReview complete
Description
Source: E-tendering Help Manual for supplier - 27 January 2025.docx
The eTendering system is Eskom's web-based platform for the electronic submission of tender documents, replacing physical delivery at Eskom tender offices.
Suppliers register on the platform before being granted access; a one-time PIN is sent to the registered cell phone number and email address.
Tenders are published on the Tender Bulletin site, from which the eTendering portal is reached.
A CSD number is required to access the portal.
The platform also supports closed tenders, which are not listed publicly but are sent by email link to selected potential suppliers who meet the buyer's selection and evaluation criteria.
The system works with most web browsers, with Microsoft Edge recommended.
Submission Guidelines
Source: E-tendering Help Manual for supplier - 27 January 2025.docx (unknown)
Submission channel
Bids are submitted electronically through Eskom's eTendering portal at https://eTendering.eskom.co.za; physical delivery to Eskom tender offices is no longer used.
A CSD number is required before the portal can be accessed.
Registration and access
Suppliers must register on the portal with their details before bidding.
Registration requires a contact number in +27 format and completion of the anti-robot capture.
Registration is confirmed by email verification; a verification email can be resent if it does not arrive.
Login uses the registered email address and password, followed by a one-time PIN sent to the registered cell phone number and email address.
Registered details (name, organisation, CSD number, cell phone number) can be updated under Edit Registration.
A forgotten password can be reset through the Forgot your password link, with the reset confirmed by one-time PIN.
Uploading a bid
Select the tender by reference number, then click Create New Submission.
Each document is uploaded by giving it a name, selecting its file type (for example technical, commercial or finance) and choosing the file.
Documents must be uploaded under the correct category.
A single file may not exceed 50MB and the combined size of all uploaded files may not exceed 900MB.
Submission is completed by clicking Finalize Submission, then Finalise and Close Submission; choosing No, continue adding files allows further documents to be added.
The portal displays a submission timestamp on finalisation, and a confirmation email listing all submitted documents is sent to the submitter.
The submission ID in that email must be kept for any later enquiry.
Submitted bids can be reviewed under My Submissions.
Returnable documents
The document does not list the returnable forms for this bid.
System problems
Difficulties with the Tender Bulletin, eTendering or OpenText systems must be raised with the buyer responsible for the published tender.
Compliance Requirements
Source: E-tendering Help Manual for supplier - 27 January 2025.docx (unknown)
CSD registration
A valid CSD number is mandatory to gain access to the eTendering portal and to submit a bid.
The CSD number is captured as part of portal registration and can be amended under Edit Registration.
DocumentEVALUATION CRITERIA.pdfReview complete
Submission Guidelines
Source: EVALUATION CRITERIA.pdf (unknown)
Returnable documents — certified copies required with the bid:
Three previous audit reports demonstrating the auditor's exposure to a food safety environment.
Proof of SANAS registration for the laboratory used to test all swabs and samples.
Facilitator, Assessor and Moderator certificates for the trainer.
Proof of the trainer's registration with FoodBev SETA.
Note: the evaluation criteria do not state a submission channel, submission address, number of copies or packaging requirements. Bidders must confirm these against the main bid document.
Evaluation Criteria
Source: EVALUATION CRITERIA.pdf (unknown)
Qualitative technical evaluation, scored out of 100. Each criterion scores zero where the required proof is not submitted.
Food safety auditor / food inspector: registered as an accredited auditor with a SETA and accredited by the Quality Council for Trade and Occupations (QCTO) — 30 points (30%). Certified copy of the accreditation certificate required; no certificate scores 0.
Auditor's exposure to a food safety environment: three previous audit reports submitted — 10 points (10%). Fewer than three audits scores 0.
Testing laboratory: the laboratory used for all swab and sample testing must be registered with SANAS — 30 points (30%). Proof of registration required; no proof scores 0.
Trainer qualifications: certified copies of the Facilitator, Assessor and Moderator certificates — 20 points (20%). Certificates not provided scores 0.
Trainer registration: registered with FoodBev SETA — 10 points (10%). Proof of registration required; no proof scores 0.
No minimum qualifying score, preference point system or price/functionality split is stated in this evaluation criteria document.
Technical Specifications
Source: EVALUATION CRITERIA.pdf (unknown)
Food hygiene management services at Matimba Power Station over a five-year period.
Service components evidenced by the evaluation criteria:
Food safety auditing and inspection by a SETA-accredited, QCTO-accredited food safety auditor / food inspector.
Submission of audit reports, with at least three previous audits as proof of exposure to a food safety environment.
Laboratory testing of all swabs and samples, using a laboratory registered with SANAS.
Training delivered by a trainer holding Facilitator, Assessor and Moderator certificates and registered with FoodBev SETA.
Quality Management
Source: EVALUATION CRITERIA.pdf
Auditor experience is assessed on demonstrated exposure to a food safety environment.
Three previous audit reports must be submitted — 10 points, 10%.
Fewer than three audits scores zero.
Compliance Requirements
Source: EVALUATION CRITERIA.pdf (unknown)
Mandatory accreditation and registration evidence:
Food safety auditor / food inspector: accredited auditor registered with a SETA and accredited by the Quality Council for Trade and Occupations (QCTO).
Testing laboratory: registered with SANAS for all swab and sample testing.
Trainer: registered with FoodBev SETA, and holds Facilitator, Assessor and Moderator certificates.
Auditor experience: three previous audit reports.
No CSD, tax compliance, B-BBEE, CIDB or local content requirements are stated in this evaluation criteria document.
Health & Safety
Source: EVALUATION CRITERIA.pdf
Food safety auditing capability is scored as follows:
The food safety auditor / food inspector must be an accredited auditor registered with a SETA and accredited by the Quality Council for Trade and Occupations (QCTO) — 30 points.
A certified copy of the accreditation certificate must be provided; no certificate scores zero.
Section
Source: EVALUATION CRITERIA.pdf
Technical evaluation criteria and scoring, out of 100:
Environmental evaluation of a low risk activity, defined as work with minimal environmental impact such as once-off deliveries.
The assessment scores three submissions out of 100: a signed environmental policy statement (10 points), an Aspects and Impacts Register aligned to the scope of work (70 points), and a Method Statement demonstrating execution of the scope (20 points).
A minimum weighted final score of 90% is required.
The assessment is reviewed by a Senior Advisor and approved by the Environmental Manager.
Environmental evaluation for a low risk activity — scored out of 100:
Environmental Policy: 10 points. A signed policy statement committing to environmental compliance and duty of care earns the full 10; a policy that omits these commitments, or no policy at all, scores 0.
Aspects and Impacts Register: 70 points. A register that identifies, assesses and provides controls or mitigations for impacts within the scope of work scores 70; partial identification or mitigation scores 35; no register, or one not aligned to the scope of work, scores 0.
Method Statement: 20 points. A statement that fully demonstrates execution of the scope of work scores 20; partial demonstration scores 10; no statement, or one that does not demonstrate the scope, scores 0.
Minimum qualifying score: 90% of the weighted total.
Scope: food hygiene management services at Matimba Power Station over a five-year contract period.
Environmental evaluation is carried out as a low risk activity, defined as work with minimal environmental impact, such as once-off deliveries.
The bidder's environmental documentation must cover the full scope of work, identify and assess the relevant environmental aspects and impacts, and set out the controls and mitigations applied to them.
Environmental evaluation (low risk activity) applies to work with minimal environmental impact, for example once-off deliveries.
Documents required for the evaluation:
Signed environmental policy statement committing to environmental compliance and duty of care.
Aspects and Impacts Register aligned to the scope of work, identifying and assessing impacts and providing controls or mitigations.
Method Statement demonstrating how the scope of work will be executed.
Approval: the assessment is reviewed by a Senior Advisor and approved by the Environmental Manager.
Document240-12~1.PDFReview complete
Contact Information
Source: 240-12~1.PDF (TENDER)
Eskom representative
Name: Andani Muthelo
Role: Eskom representative for the quality requirements
Date issued: 19 May 2026
Submission Guidelines
Source: 240-12~1.PDF (TENDER)
Returnable quality documents
Form A: completed and signed (Section E requirement).
ISO 9001 quality management system evidence: either a valid certificate from an accredited certification body (Option 1) or documented QMS evidence complying with ISO 9001 (Option 2).
Draft Contract Quality Plan specific to the scope of work, aligned to ISO 10005.
Quality Control Plan, checklist or Inspection and Test Plan (ITP) for the scope of work, aligned to ISO 10005; an example from similar or previous work is acceptable.
Latest internal management system audit report, including nonconformity, correction and corrective action reports, stating the audit objective, scope, criteria and outcomes.
Organisation chart and responsibility matrix covering defined roles, responsibilities and authorities, including the quality management function.
Documented criteria for evaluation, selection, performance monitoring and re-evaluation of external providers.
Evaluation Criteria
Source: 240-12~1.PDF (TENDER)
Quality evaluation — sections and scores
Section A (ISO 9001 quality management system): Option 1, valid certification by an ISO-accredited body — 0 points; Option 2, documented QMS complying with ISO 9001 — 6 points.
Section B (evidence of QMS in operation): 3 points.
Section C (draft Contract Quality Plan per ISO 10005): 1 point.
Section D (Quality Control Plan or ITP per ISO 10005): 1 point.
Section E (Form A completed and signed): 1 point.
Total available across the sections: 12 points.
Section A Option 1 sub-criteria (each scored 0)
Certificate scope defined and relevant to the service.
Certificate issued by an approved and authorised certification authority.
Certification authority holds recognised international accreditation.
Certificate validity (expiry date).
Section A Option 2 sub-criteria
QMS manual or equivalent document defining the QMS and its scope.
Quality policy approved by top management.
Quality objectives approved by top management.
Control of documented information (ISO 9001:2015 clause 7.5).
Documented information for nonconformity and corrective action (clause 10.2).
Documented information for internal audit (clause 9.2).
No minimum qualifying score is stated.
Technical Specifications
Source: 240-12~1.PDF (TENDER)
Scope
Provision of food hygiene management services at Matimba Power Station.
Contract period: five (5) years.
Quality deliverables
Draft Contract Quality Plan specific to the scope of work (ISO 10005).
Quality Control Plan, checklist or Inspection and Test Plan for the scope of work (ISO 10005).
Organisation chart and responsibility matrix including the quality management function.
Documented criteria for evaluation, selection, performance monitoring and re-evaluation of external providers.
Latest internal management system audit report with nonconformities, corrections and corrective actions, stating the audit objective, scope, criteria and outcomes.
Quality Management
Source: 240-12~1.PDF (TENDER)
Bidders must submit either a valid ISO 9001 certificate from an accredited certification body or documented evidence of a QMS complying with ISO 9001.
Evidence of QMS operation must include an organisation chart and responsibility matrix covering defined roles, responsibilities and authorities (including the quality management function), documented criteria for evaluation, selection, performance monitoring and re-evaluation of external providers, and the latest internal management system audit report with nonconformity, correction and corrective action reports.
A draft Contract Quality Plan specific to the scope of work (ISO 10005) and a Quality Control Plan, checklist or Inspection and Test Plan (ISO 10005) must be provided.
Form A must be completed and signed.
Compliance Requirements
Source: 240-12~1.PDF (TENDER)
Quality management system
Option 1: valid ISO 9001 certification issued by an accredited certification body; the certificate scope must be defined and relevant to the service, the body must be approved and authorised with recognised international accreditation, and the certificate must be valid.
Option 2: documented QMS complying with ISO 9001, covering a QMS manual defining the system and its scope, a quality policy and quality objectives approved by top management, control of documented information (clause 7.5), nonconformity and corrective action (clause 10.2) and internal audit (clause 9.2).
Form A must be completed and signed.
Section
Source: 240-12~1.PDF
Quality requirements are scored across five sections, with a total of 12 points available.
Section A — ISO 9001 quality management system: Option 1 (valid certification by an ISO-accredited body) scores 0 points; Option 2 (documented QMS complying with ISO 9001) scores 6 points.
Section B — evidence of QMS in operation: 3 points.
Section C — draft Contract Quality Plan per ISO 10005: 1 point.
Section D — Quality Control Plan or ITP per ISO 10005: 1 point.
Section E — Form A completed and signed: 1 point.
Section A Option 1 sub-criteria each score 0: certificate scope defined and relevant, certificate issued by an approved and authorised certification authority, certification authority holds recognised international accreditation, and certificate validity.
Section A Option 2 sub-criteria cover the QMS manual and its scope, the quality policy and quality objectives approved by top management, control of documented information (clause 7.5), nonconformity and corrective action (clause 10.2) and internal audit (clause 9.2).
DocumentE-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025.docxReview complete
Submission Guidelines
Source: E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025.docx (unknown)
Mandatory returnable
E-Tendering Training Acknowledgement Form: the bidder confirms it has completed self-training on the e-Tendering solution (via the Noddy Guide, video or clarification meeting) and can operate the system.
The form must be fully completed, signed and authorised, and returned to Eskom within the prescribed period.
An incomplete or late form renders the bid non-responsive and disqualifies the bidder from the procurement process.
DocumentForm A.pdfReview complete
Description
Source: Form A.pdf
The form sets out Eskom's tender and contract quality requirements against the ISO 9001 standard, under document identifier 240-105658000, effective January 2022 and due for review in January 2027. The bidder marks each listed clause as applicable or not applicable and selects a single pre-contract award quality category.
Contact Information
Source: Form A.pdf (unknown)
Eskom quality representative
Name: Andani Muthelo
Role: Quality Officer
Signed the quality requirements form on 19 May 2026
Submission Guidelines
Source: Form A.pdf (unknown)
Returnable form
Form A (Tender & Contract Quality Requirements, document 240-68099512 Rev 9): the bidder must complete the Tenderer's Quality Representative section, mark each listed clause as applicable or not applicable, and sign and date it.
The bidder must select only one pre-contract award quality category; more than one selection is not permitted.
The bidder must indicate whether a site assessment applies.
Technical Specifications
Source: Form A.pdf (unknown)
Quality requirements framework
The bidder must comply with Eskom's tender and contract quality requirements for the ISO 9001 standard, document identifier 240-105658000.
Pre-contract award quality requirements apply under Category 3 (clause 3.5 of 240-105658000).
Main supplier and sub-supplier capability and capacity assessment is not selected.
Post-contract award, Eskom applies contract execution and supplier quality performance monitoring (clause 3.7 of 240-105658000).
Methodology
Source: Form A.pdf
ISO 9001 clauses 4 to 10 are all marked applicable: context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement. ISO 9001 quality principles 1 to 7 are all marked applicable: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.
Quality Management
Source: Form A.pdf
Pre-contract award quality requirements apply under Category 3 (clause 3.5 of 240-105658000). The main supplier and sub-supplier capability and capacity assessment is not selected. Post-contract award, contract execution and the supplier quality performance monitoring phase apply (clause 3.7 of 240-105658000).
Compliance Requirements
Source: Form A.pdf (unknown)
Quality compliance
ISO 9001 clauses 4 to 10 apply in full: context of the organisation, leadership, planning, support, operation, performance evaluation and improvement.
ISO 9001 quality principles 1 to 7 apply in full: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making and relationship management.
Eskom's standard quality conditions apply under clause 6 (clause 3.8 of 240-105658000): rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs identified by Eskom, and special processes.
The bidder must nominate a quality representative and sign the quality requirements form.
DocumentTSC3 NEC for provision of hygiene services 2026 (002).docReview complete
Contact Information
Source: TSC3 NEC for provision of hygiene services 2026 (002).doc (unknown)
Address: Matimba Power Station, Private Bag x215, Lephalale 0555
Employer
Eskom Holdings SOC Ltd (Reg No 2002/015527/30)
Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg
Telephone: 014 763 8258
Fax: 014 763 3616
Contract acceptance address
Eskom Holdings SOC Limited
Matimba Power Station
Private Bag x215
Lephalale
0555
Submission Guidelines
Source: TSC3 NEC for provision of hygiene services 2026 (002).doc (unknown)
Returnable documents
Form of Offer and Acceptance: signed by an authorised representative of the tenderer; alternative tenders require a separate copy of the form.
Contract Data Part Two (Contractor's data): must be completed in full — contractor name, address, telephone and fax, direct fee percentage, subcontracted fee percentage, Risk Register matters, key people (name, job, responsibilities, qualifications, experience) and the tendered total of the Prices.
Price List (Part C2): priced in ZAR, as lump sums or as quantities multiplied by rates.
Schedule of Deviations: the only valid channel for amendments or deviations; a covering letter does not form part of the contract.
First plan for acceptance: due within one week of the Contract Date.
Tax invoice: to be provided within one week of receiving a payment certificate.
Contract effect
The agreement comes into effect when the tenderer receives one fully completed and signed original copy of the Form of Offer and Acceptance, including the Schedule of Deviations.
Within two weeks of receiving the completed agreement, the contractor must contact the Employer's agent to arrange delivery of securities, bonds, guarantees, proof of insurance and other required documentation.
Technical Specifications
Source: TSC3 NEC for provision of hygiene services 2026 (002).doc (unknown)
Service: provision of food hygiene management services.
Location: Matimba Power Station (the Affected Property).
Duration: 5 years (60 months).
Service Information: contained in Part C3 Scope of Work and the documents and drawings it references.
Contractor's first plan for acceptance: due within one week of the Contract Date.
Key people: the contractor must identify key personnel with their job, responsibilities, qualifications and experience in the Contract Data.
Risk Register: no matters are listed by the Employer.
Financial Requirements
Source: TSC3 NEC for provision of hygiene services 2026 (002).doc (unknown)
Contract type: NEC3 TSC3 Option A — priced contract with price list.
Currency: South African Rand (ZAR). VAT at 15%.
Payment: within 14 days of the assessment interval.
Interest on late payment: Standard Bank of South Africa prime rate (365-day year).
Price adjustment for inflation: Option X1 applies.
Delay damages: Option X7 applies.
Limitation of liability (X18): if services are not rendered per the task order, 1% per day up to a maximum of 10% of the order value; the contractor's liability for indirect or consequential loss is limited to R5 000; the Employer's liability for the contractor's indirect or consequential loss is limited to R0.00.
Insurance: the Employer provides cover per its published policies; the contractor must cover the deductibles; minimum limit of indemnity for death or bodily injury to the contractor's employees is R500 000.
Tax invoice: within one week of receiving a payment certificate; Eskom VAT number 4740101508 must appear on each invoice.
Compensation events: Employer approves within 14 days; contractor must notify within eight weeks.
Compliance Requirements
Source: TSC3 NEC for provision of hygiene services 2026 (002).doc (unknown)
CIDB registration: not applicable (N/A).
B-BBEE: notify the Employer within seven days of any change in B-BBEE status; submit an updated verification certificate and supporting documents within 30 days; a decrease in status may lead to renegotiation or termination; failure to notify may be grounds for termination.
VAT: the contractor, if registered in South Africa under the Companies Act, must comply with the VAT Act 89 of 1991 and include Eskom's VAT number 4740101508 on invoices.
Health and safety: comply with the Construction Regulations 2014 (OHS Act 85 of 1993) and all applicable health and safety laws; the Employer may appoint the contractor as Principal Contractor.
Environment: comply with all applicable environmental laws and regulations.
Ethics: no corrupt or illegal practices; breach is grounds for termination and civil or criminal action.
Confidentiality: contract information must not be disclosed; images of the Affected Property require prior written consent.
Joint ventures: members are jointly and severally liable.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.