Five-year refurbishment of digital radio high sites at TRANSNET (trim) buildings — western region, as and when required

Employer's Agent

• Name: Delisiwe Mngomezulu
• Role: Commercial Specialist
• Email: [email protected]
• Address:

150 Commissioner Street

Carlton Centre

Johannesburg

Clarifications before closing

• Email: [email protected]

Clarifications after closing

• Attention: Governance, Transnet Freight Rail Tender Office
• Email: [email protected]
• Cc: [email protected]

Submission

• Portal: https://transnetetenders.azurewebsites.net
• Documents must be marked for the attention of the Employer's Agent, Delisiwe Mngomezulu.

Submission method

• Electronic submission only, via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net).
• Telephonic, telegraphic, facsimile and emailed tender offers will not be accepted.
• Tender offers must be in English. Alternative tender offers will not be considered.
• Closing time: 11:00 on 12 November 2026. Late tenders will not be accepted.
• Bidders should upload at least one day before closing to allow for internet speed, bandwidth and file size.
• Maximum 30 MB per upload; multiple uploads are permitted.
• Each bidder must register its own company profile and log its intent to bid and submit under that profile. A bid submitted through another company's profile will be rejected or the bidder disqualified, even where the other company is a subsidiary or holding company.
• In a joint venture, any party may submit on behalf of the JV.
• Submissions must not contain documents relating to any other tender.

Returnable documents

• T2.2-01 Certificate of Attendance: signed off by the Employer's authorised representative at the compulsory briefing; bidders must bring the RFP document to the briefing.
• T2.2-02 Method Statement (Technical Approach): describes how each activity will be executed, hazards and safety control measures, proposed technical team with CVs, company profile and project organogram.
• T2.2-03 Qualifications: qualifications and experience of employees for the critical work.
• T2.2-04 Duration of project/services: programme submitted in MS Projects template or Smart Sheet.
• T2.2-05 Previous Experience: completion certificates or letters for comparable projects.
• T2.2-15a Local Content Annexures C, D and E: fully completed and signed per sector.
• T2.2-21 Breach of Law: discloses any serious breach of law in the past five years.
• T2.2-23 Job Creation Schedule.
• Compulsory Enterprise Questionnaire: must be fully and properly completed.
• Valid Tax Clearance Certificate plus SARS TCS PIN.
• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and black ownership level.
• Valid CIDB CRS number.
• Proof of CSD registration.
• Letter of Good Standing with the Workmen's Compensation Fund (separate letters for each member of a newly constituted JV).

Disqualification risks

• Late submission.
• Submission through another company's profile.
• Failure to attend the compulsory briefing or to sign the attendance register.
• Failure to meet the minimum functionality score.
• Failure to respond to a request to extend the tender validity period before it expires.
• Incomplete or unsigned returnable documents.

Evaluation stages

1. Eligibility: compulsory briefing attendance and CIDB registration.
2. Functionality: minimum qualifying score of 70/100. Tenders below this are disqualified and removed from further consideration.
3. Price and specific goals: 90/10 preference point system (applies where responsive tenders are valued at R50 million or more, inclusive of all applicable taxes).
4. Due diligence on the preferred bidder: risk management, health and safety management, environmental management and financial assessment.
5. Post-tender negotiation: Transnet may negotiate sequentially with the highest-ranked bidder, then the second and third ranked bidders, to reach a market-related price, or cancel the tender.
6. Award of business and conclusion of contract.

Functionality criteria (scored 0, 20, 40, 60, 80 or 100 by at least three evaluators, then averaged and weighted)

• Method Statement / Technical Approach: 40 points.
• Qualifications: 15 points.
• Duration of project/services: 15 points.
• Previous Experience: 30 points.

Scoring detail

• Method Statement: 0% no or inadequate information; 20% one of seven scope categories covered; 40% two categories; 60% three to four categories; 80% approach tailored to project objectives, five to six categories covered; 100% innovative approach covering all seven categories.
• Qualifications: 0% not submitted; 20% NQF level 4 with one year relevant experience; 40% NQF level 5 with two years; 60% NQF level 6 with three years; 80% NQF level 7 with four years and ECSA candidate registration; 100% NQF level 8 with five years and ECSA professional registration (civil, electrical or mechanical).
• Duration: 0% not submitted or not in MS Projects template/Smart Sheet; 20% 21 working days; 40% 16 to 20 working days; 60% 11 to 15 working days; 80% 6 to 10 working days; 100% 5 working days or less.
• Previous Experience: 0% not submitted; 20% one comparable project; 40% two projects; 60% three projects; 80% four projects; 100% five or more projects. Completion certificates or letters must be on letterhead, signed by the service manager who managed the project, and contain a contactable reference.

Weighted scoring (total 100)

• Price: 90 points.
• Specific goals: 10 points.

Specific goals (10 points)

• B-BBEE Level 1 or 2 contributor: 3 points.
• At least 50% black youth owned: 2 points.
• Local content and production: 5 points, allocated as steel products and components for construction 1 point, plastic/PVC pipes 1 point, steel power pylons at 100% 1 point, electrical cable products at 90% 1 point, industrial lead batteries at 50% 1 point. All Annexures C, D and E submitted and fully completed per sector earns the full points; no submission earns zero. Non-compliant bidders and B-BBEE Level 3 to 8 contributors score zero.

Evidence for preference points

• B-BBEE certificate, sworn affidavit or B-BBEE CIPC certificate (a consolidated scorecard is accepted for a JV).
• Certified copy of owners' ID documents for the black youth ownership claim.
• Fully completed, declared and signed Local Content Annexures C, D and E for all sectors.
• T2.2-23 Job Creation Schedule.

Note: Transnet may audit the bidder's scorecard components at any stage from close of tender until completion of the contract.

Scope

• Refurbishment work to enable a digital radio high sites communication network at Transnet Rail Infrastructure Manager (TRIM) buildings in the Western Regions.
• Contract period: five years on an as-and-when required basis.
• Contract form: NEC3 TSC.

Work categories

1. Digital radio equipment shelter.
2. Civil works for structural enhancement.
3. Support structure: cable trays (indoor and outdoor).
4. Cooling: air conditioning systems.
5. Technological security systems.
6. Earthing, lightning protection and generator switches.
7. DC backup power systems (rectifiers, batteries, distribution boxes and circuit breakers) and hardening battery solutions.

Key deliverable

• Full installation of the equipment housing and outdoor cabinet, including excavation and surface preparation for foundations.

Sites

• Upington Depot, Saldanha (Salkor and Repeater A), Cape Town (Devils Peak and Elies Peak) and Port Elizabeth (Fairbridge Heights and Coega). Site coordinates are given in the briefing schedule.

Pricing

• Pricing instructions: Option A, with a price list (NEC3 TSC).
• Rates must be market-related; Transnet may go to the open market if quoted rates are deemed unreasonable, or negotiate a market-related price.
• No changes or purported changes to tender rates will be accepted after the closing date.

Contract and payment

• One paper copy of the signed contract will be provided by the Employer.
• Transnet will not reimburse any bidder for preparatory costs or other work performed in connection with the tender, whether or not a contract is awarded.
• Transnet may request audited financial statements or other documentation for due diligence where stamped bank confirmation, financial support letters or credible funding institution confirmation (such as NEF or IDC) are absent.

Validity

• Tender validity period: 12 weeks after the closing date. Bidders may be asked to extend on the same terms and conditions; failure to respond before expiry excludes the bidder from the process.

Eligibility

• Compulsory briefing attendance by an authorised representative of the tendering entity, or of an entity intending to form a JV.
• CIDB registration in a contractor grading designation of 8GB or higher, or capable of being so registered before evaluation.
• Joint ventures: every member must be registered with the CIDB; the lead partner must have a grading designation not lower than one level below the required designation and the required recognition status; the combined grading must equal or exceed 8GB; a certified copy of the signed JV agreement must be provided.

Mandatory submissions

• Valid Tax Clearance Certificate from SARS plus a TCS PIN.
• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and black ownership level.
• Valid CIDB CRS number.
• Proof of registration on the National Treasury Central Supplier Database (https://secure.csd.gov.za/), including supplier number and unique registration reference number.
• Letter of Good Standing with the Workmen's Compensation Fund (separate letters for each member of a newly constituted JV).
• Contract Skills Development Goal (CSDG) in terms of the CIDB Standard for Developing Skills through Infrastructure Contracts (Gazette Notice, April 2026); this forms part of the conditions of contract.
• Fully completed Compulsory Enterprise Questionnaire, with no conflicts of interest.

Exclusion

• Bidders or their directors/shareholders listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004.
• Bidders on Transnet's restricted tenderers list or National Treasury's list of Tender Defaulters.
• Bidders convicted of a serious breach of law in the preceding five years, including breaches of the Competition Act.
• Bidders that are insolvent, in receivership, under business rescue, bankrupt or being wound up, or subject to related legal proceedings.

Local content

• Local content and production must be declared on Annexures C, D and E for designated sectors: steel products and components for construction, plastic/PVC pipes, steel power pylons (100%), electrical cable products (90%) and industrial lead batteries (50%).