Awarded Tender: Saldanha bay municipality alarm system tender sbm 41/25/26
Contract Awarded
This tender has been awarded to BYERS SECURITY SOLUTIONS for R 1 000 000 00.
AwardedSBM 41/25/26
Award Information
Award Value
R 1 000 000 00
Winning Supplier
BYERS SECURITY SOLUTIONS
Type: GEN
Services: General
The appointment of a service provider for response, installation and monitoring of alarm systems for saldanha bay municipality for the period 01 july 2026 to 30 june 2029.
The appointment of a service provider for response, installation and monitoring of alarm systems for saldanha bay municipality for the period 01 july 2026 to 30 june 2029.
Validity Period90 Days
Briefing Session
Yes (Compulsory)Municipal Council Chambers, 12 Main Road, Vredenburg
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Saldanha bay municipality is seeking a qualified service provider to handle the response, installation, and monitoring of alarm systems for a three-year period from 1 july 2026 to 30 june 2029. The tender is open to registered suppliers who must attend a compulsory briefing session and submit a compliant bid by 24 july 2026.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
8 sourced criteria
financial capacity
9 sourced criteria
pricing
6 sourced criteria
compliance returnables
15 sourced criteria
evaluation
10 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
12 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Mandatory requirement
Compulsory briefing session on 14 July 2026 at 12H00 at the Municipal Council Chambers, 12 Main Road, Vredenburg; no grace period.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for BYERS SECURITY SOLUTIONS.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Appointment of a service provider for response, installation, and monitoring of alarm systems for Saldanha Bay Municipality.
Contract duration: 01 July 2026 to 30 June 2029.
Important Dates
Source: SBM 41 25 26 Tender Document.pdf (TENDER)
Compulsory briefing session: 14 July 2026 at 12H00, Municipal Council Chambers, 12 Main Road, Vredenburg. No grace period allowed.
Tender closing date and time: 24 July 2026 at 12H00.
Tenders will be opened publicly immediately after the closing time.
Submission address: Tender Box, Ground Floor, Investment Centre, 15 Main Road, Vredenburg.
Invoice submissions: Email [email protected] or deliver to Creditors Department, 1st Floor, Beansa Building, 21 Main Road, Vredenburg, 7380.
Submission Guidelines
Source: SBM 41 25 26 Tender Document.pdf (TENDER)
Submit bids in a sealed envelope clearly marked with the tender number (SBM 41/25/26), tender description, bidder's name and address, and closing date/time.
Deposit the sealed envelope into the tender box at Ground Floor, Investment Centre, 15 Main Road, Vredenburg, before 12H00 on 24 July 2026.
Late, faxed, emailed, or electronic submissions will not be accepted under any circumstances.
Use only the official bid documents issued by Saldanha Bay Municipality; do not retype or dismember the document.
All pages must be initialed by the authorized signatory in black ink; corrections must be lined through and initialed (no correction fluid).
If printing from e-Tender, ensure print quality is clear, bind securely by page number (no staples), and include all pages; missing pages render the bid non-responsive.
No unauthorized alterations are allowed; any alteration will disqualify the bid.
Check e-Tender and the municipality's website for addendums before submission and include them with the bid.
For large submissions, ask for assistance at the public counter opposite the tender boxes.
Bids must remain valid for at least 90 days after closing and automatically extend until contract signing.
Evaluation Criteria
Source: SBM 41 25 26 Tender Document.pdf (TENDER)
Evaluation uses the 80/20 Preference Point System per Preferential Procurement Policy R8/5-26 (28 May 2026).
Locality points: Saldanha Bay Municipality = 10, West Coast District = 5, Western Cape = 2, Outside Western Cape or no proof = 0.
Bids will be evaluated for responsiveness to specifications and requirements; items are evaluated separately and awarded per item.
If a bidder does not price all sub-items of an item, that item is declared non-responsive.
Disqualification risks: persons in service of the state, directors in arrears with municipal rates/taxes for >3 months without arrangement, failure to attend compulsory briefing, missing pages or unauthorized alterations, bids not on official forms.
Any attempt to influence the evaluation process may result in bid rejection.
The municipality reserves the right to accept all, part, or none of the bids and is not obligated to accept the lowest bid.
Technical Specifications
Source: SBM 41 25 26 Tender Document.pdf (TENDER)
Scope: Appointment of a service provider for response, installation, and monitoring of alarm systems for Saldanha Bay Municipality.
Contract period: 01 July 2026 to 30 June 2029.
Bidders must meet all technical and operational requirements specified in the tender document; detailed specifications are in Part C, Section 13.
Bidders must attend the compulsory briefing session to understand technical requirements.
Pricing Schedule
Source: SBM 41 25 26 Tender Document.pdf
Pricing must be submitted on the official pricing schedule (Section 15 of the tender document).
Use the provided pricing form; do not retype.
All sub-items must be priced to avoid non-responsiveness for that item.
Price adjustments are addressed in Section 16.
VAT compliance is mandatory for contracts exceeding R2,300,000.
Invoices must meet Section 20(4) of the VAT Act requirements.
Financial Requirements
Source: SBM 41 25 26 Tender Document.pdf (TENDER)
Pricing must be submitted on the official pricing schedule (Section 15); do not retype.
All sub-items must be priced to avoid non-responsiveness for that item.
Price adjustments are addressed in Section 16.
VAT registration is mandatory if contract value exceeds R2,300,000.
Tax invoices must comply with Section 20(4) of the VAT Act: include 'TAX INVOICE' prominently, supplier's name/address/VAT number, Saldanha Bay Municipality's details (Private Bag X12, Vredenburg, 7380; VAT number: 41001113150), unique invoice number/date, description/quantity, price, and VAT amount/percentage.
Non-compliant invoices may delay payments; the municipality is not liable for late payments due to invalid invoices.
Bids must remain valid for 90 days post-closing and extend automatically until contract signing.
Successful bidder must sign the contract within 7 days of notification.
Compliance Requirements
Source: SBM 41 25 26 Tender Document.pdf (TENDER)
Mandatory documents: Valid SANAS-approved B-BBEE certificate or sworn affidavit (for EME/QSE), proof of locality (municipal account/lease agreement/affidavit per MBD 6.1), tax compliance (valid Tax Clearance Certificate or CSD registration with tax-compliant status), CSD registration number, company registration forms, ID documents of equity owners/directors, certified copy of director(s)' municipal account(s), proof of authorized signatory, and completed MBD forms (1, 4, 6.1, 8, 9).
Bidders in arrears with municipal rates/taxes for >3 months are disqualified.
Foreign suppliers must complete the pre-award questionnaire.
Consortia/joint ventures must submit separate TCS certificates/PINs/CSD numbers for each party.
Non-compliance with any compulsory document results in disqualification or 0 points for preference claims.
Contract governed by GCC 2010 and SCC; SCC prevails in case of conflict.
Successful bidder must sign the contract within 7 days of notification; contract duration 01 July 2026 to 30 June 2029.
Municipality may request a Service Level Agreement.
English is the contract language.
Successful bidder liable for stamp duties and contract establishment costs.
Wrong information may lead to cost recovery, contract cancellation, or blacklisting.
Contractual Terms
Source: SBM 41 25 26 Tender Document.pdf
Contract governed by General Conditions of Contract (GCC 2010) and Special Conditions of Contract (SCC); SCC prevails in case of conflict.
Successful bidder must sign the contract within 7 days of notification.
Contract duration: 01 July 2026 to 30 June 2029.
Municipality reserves the right to withdraw, re-advertise, reject any tender, or accept part of a tender.
Bids remain valid for 90 days post-closing and extend automatically until contract signing.
Contract may include a Service Level Agreement.
English is the contract language.
Successful bidder is liable for stamp duties and contract establishment costs.
Wrong information in bids may lead to cost recovery, contract cancellation, or blacklisting for up to 10 years.
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Submit bids in a sealed envelope marked with the tender number and description to the tender box at the Investment Centre, 15 Main Road, Vredenburg, before 12H00 on 24 July 2026.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Bidders must be tax-compliant and registered on the Central Supplier Database (CSD).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for BYERS SECURITY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Bids must remain valid for at least 90 days after closing and extend automatically until contract signing.
Threshold: at least 90 days after closing and extend automatically until contrac
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Appointment of a service provider for response, installation, and monitoring of alarm systems for Saldanha Bay Municipality.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Inferred operational need
Price adjustments are addressed in Section 16.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Mandatory requirement
Tax invoices must comply with Section 20(4) of the VAT Act: include 'TAX INVOICE' prominently, supplier's name/address/VAT number, Saldanha Bay Municipality's details (Private Bag X12, Vredenburg, 7380; VAT number: 41001113150), unique invoice number/date, description/quantity, price, and VAT amount/percentage.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Mandatory requirementConflicting classification
Disqualification risks: persons in service of the state, directors in arrears with municipal rates/taxes for >3 months without arrangement, failure to attend compulsory briefing, missing pages or unauthorized alterations, bids not on official forms.
Threshold: 3 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24Inferred operational need
Submit bids in a sealed envelope clearly marked with the tender number (SBM 41/25/26), tender description, bidder's name and address, and closing date/time.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
29Inferred operational need
If printing from e-Tender, ensure print quality is clear, bind securely by page number (no staples), and include all pages; missing pages render the bid non-responsive.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for BYERS SECURITY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
55Inferred operational need
English is the contract language.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
61Mandatory requirement
Complete all official bid documents in black ink, initial all pages, and include all required compulsory documents (e.g., B-BBEE certificate, municipal account/lease, tax clearance, CSD registration).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
62Inferred operational need
Bids will be evaluated using the 80/20 preference point system: 80 points for price, 20 for B-BBEE and locality.
Threshold: 80 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
63Scored criterion
20 points for specific goals: 10 for B-BBEE status level, 10 for locality.
Threshold: 20 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records BYERS SECURITY SOLUTIONS as appointed for this tender. Recorded contract value: 1000000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
65Mandatory requirement
Mandatory documents: Valid SANAS-approved B-BBEE certificate or sworn affidavit (for EME/QSE), proof of locality (municipal account/lease agreement/affidavit per MBD 6.1), tax compliance (valid Tax Clearance Certificate or CSD registration with tax-compliant status), CSD registration number, company registration forms, ID documents of equity owners/directors, certified copy of director(s)' municipal account(s), proof of authorized signatory, and completed MBD forms (1, 4, 6.1, 8, 9).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.