Closed Services: Professional Tenders

• Returnable documents are required (specific forms not listed in the extracted data). • Obtain the detailed list of required returnable documents from the tender notice or contact point before submission. • Ensure all returnable documents are completed, signed and attached to the quotation. • Submissions that omit any required returnable document may be disqualified.

Returnable documents: (NO further detail provided in the extracted text)

• Submit the full proposal by email to [email protected] On or before 13 february 2026 at 11:00 (gmt+2). • Use the RFQ number rfp‑ho‑08‑2025 in the email subject. • All standard bidding documents (sbd) must be completed, signed and attached; incomplete sbds will render the bid non‑responsive. • Mandatory annexes: a – signed tender document and completed sbd forms; b – mandatory documents (tax clearance, csd report, etc.); C – functionality response; d – company profile; e – pricing proposal. • Include a detailed fee breakdown (inclusive of VAT) and indicate that the price is valid for 120 days. • Late submissions will not be accepted. • Failure to provide any of the required documents (e.g., Reference letters, cv of project lead, methodology, work plan) will result in disqualification.

• Submit one soft‑copy document via the email address [email protected] By 13 february 2026 11:00 sast (the closing date and time stated in the RFQ). late or incomplete submissions will be rejected. • Required returnable documents (check each item and tick yes): - csd central supplier database registration report - completed pricing schedule - valid tax clearance certificate(s) or proof of application (sars‑issued verification pin) - sbd 4 – bidder’s disclosure form - sbd 6.1 – Preferential procurement claim form - certified copies of directors’ ID documents (not older than 6 months) - certified cipc registration documents / shareholding certificate - bidder’s eligibility form a • all forms must be signed by an authorised company representative and submitted as a single pdf attachment. • Mandatory attendance at the virtual briefing on 10 february 2026 11:00 sast (microsoft teams). Non‑attendance results in automatic disqualification. • Proof of oem/osm accreditation (or distributor authorisation letter) must be attached. • Project manager and technical lead must be identified in the bid and their certifications (PMP/Prince2/CapM/etc. for pm; relevant grc technical certification for technical lead) attached – certificates must be current (≤ 6 months old). • Failure to provide any of the above returnables or to meet the mandatory criteria will lead to disqualification.

Returnable documents: (list of documents required to be submitted with the quotation). Ensure all required forms are completed and signed; incomplete returnables may lead to disqualification.

• Submit a fully completed standard bidding document (sbd) package to the address specified in the tender notice. • Returnable documents required with the quotation: - valid and certified copy of south african institute of auctioneers (saia) membership. - Commitment letter signed by delegated authority, including details of the online auction platform (website url and rights to use IT). - fully completed and signed sbd forms. - Certified copies of ID documents of all directors. - B‑bbee verification certificate or accredited affidavit (or csd maaa number) showing ownership percentages. • All documents must be signed where required and submitted by the closing date. • Failure to provide any of the above (special conditions or administrative compliance) will result in automatic disqualification. • Positive security screening (vetting) may be applied; non‑compliance may lead to exclusion.

• Submit the functional proposal (training plan, cvs, methodology, etc.) By e‑mail to [email protected] And the financial proposal to [email protected]. • All quotations must be dated, signed and printed on the company’s letterhead. • Prices must be vat‑inclusive; if you are not vat‑registered, state this clearly. • Quotations are valid for a minimum of 60 days from the closing date. • Include the completed sbd 1, sbd 4, the RFQ form and popia consent form with the quotation. • To claim preferential procurement points, complete the sbd 6.1 Claim form and attach the required proof (HDI – race, women, disability; smme; b‑bbee; local procurement evidence). • Closing date and time: 13 february 2026 at 16:00. Late submissions will be rejected. • NO bids will be accepted from service providers or directors employed by the state. • Bids must be submitted on the official forms provided; re‑typing is not permitted. • After award, a service level agreement must be signed before work commences.

• Submit the functional quotation by email to [email protected] And the financial quotation to [email protected]. • All quotations must be dated, signed and preferably on the company’s letterhead. • Quotations received after 13 february 2026 at 16:00 will be rejected. • Quotations must be valid for at least 60 days from the closing date. • Prices must be vat‑inclusive; non‑vat‑registered bidders must state this clearly. • Include the completed sbd 1, sbd 4, the RFQ form and popia consent form with the quotation. • If claiming preferential points, complete the sbd 6.1 Claim form and attach the required proof (csd report, b‑bbee certificate, disability letter, proof of address, etc.). • Bidders employed by the state or with directors who are state employees are disqualified. • Service providers must be registered on the central supplier database (csd) and have verified banking details. • All prices are firm for the contract duration; any exchange‑rate conditions must be stated. • Late submissions will be returned unopened.