Services: Professional Tenders Limpopo | August 2026

Returnable documents: sbd 4 (bidder's disclosure) must be completed, signed, and submitted with the quotation. The form requires disclosure of any state employment, relationships with procuring institution staff, and interests in related enterprises. False declarations may lead to disqualification or legal action.

Submission method: physical delivery to the bid box at 67/69 biccard street, department of agriculture and rural development, polokwane, 0699. Closing time: 13 october 2026 at 11:00. Late bids are not accepted. Returnable documents (all must be completed, signed by an authorised person, and submitted by closing date/time): - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 3.3 (Pricing schedule – professional services): completed and signed, including ceiling price, rates, and phase costs. - Sbd 4 (declaration of interest): discloses any state employment or connection to the procuring institution; false declaration disqualifies. - Sbd 6.1 (Preference points claim): claims specific-goal points; non-return or non-claiming results in zero points. - Joint venture agreement or power of attorney (if applicable). - Proof of ownership of light aircraft/helicopter, or a letter of intent if hiring. - Sagc certificate for registered GIS personnel. - Professional indemnity insurance certificate. - Proof of authority to sign (e.g., Company resolution). Disqualification risks: - any required document omitted or unsigned. - Non-compliance with the specification. - Bids from persons in the service of the state, or companies/close corporations with such directors/members, are not considered.

Returnable documents:

Submit the completed bid in a sealed envelope marked with the bid number and description, deposited in the bid box at unit 170 ba, civic centre, lebowakgomo, 0737, on or before the closing date and time (11h00). Bids must be on official forms (not re-typed) or submitted online. Late or misdirected bids are disqualified. Attach certified ID copies of all directors (certification not older than 3 months before closing), a valid tax compliance status (tcs) certificate or csd number, and proof of registration with the relevant professional body (e.g., Council for debt collectors). Bids remain valid for 90 days from closing. The municipality may investigate any submitted information and is not obliged to accept the lowest bid.

Returnable documents: • a valid central supplier database number (csd), • submission of a joint venture agreement, where applicable, which has been properly, • proof of payment of municipal rates and taxes or letter from tribal authority or valid lease, board register of contractor (CIDB) in case of construction work., Tender document not properly stapled and banded will lead to automatic disqualification

Returnable documents: the tender pack requires completion and signing of all standard national treasury forms (sbd/mbd) included in the bid document. Bidders must submit the completed and signed bid documentation by the closing date and time. NO specific submission method, address, or number of copies is stated in the available text.

Returnable documents: • a valid central supplier database number (csd), • submission of a joint venture agreement, where applicable, which has been properly, • proof of payment of municipal rates and taxes or letter from tribal authority or valid lease, board register of contractor (CIDB) in case of construction work., Tender document not properly stapled and banded will lead to automatic disqualification

15.1. Leda reserves the right to appoint the bidder that proves to be fully capable and qualified to handle and execute the job. 15.2. Bids submitted must be in line with the detailed specification. Failure to bid accordingly will automatically disqualify the submitted bid. 15.3. The following are the conditions under which the bid can be cancelled or withdrawn: 15.3.1. Due to changed circumstances, there is NO longer a need for these services; or 15.3.2. Funds are NO longer available to cover the total envisaged expenditure; or 15.3.3. NO acceptable bids are received; 15.3.4. Negotiating a fair market price has failed; or 15.3.5. There is a material irregularity in the tender process. 15.4. In the case of sub-contracting or joint venture agreement, leda will enter into a single contract with the principal bidder. 15.5. Bidders who are not registered on central supplier database (csd) must register before submission of bids. 15.6. The bid document must strictly be completed with unerasable ink will not be acceptable and will automatically disqualify the submitted bid. 15.7. Bid documents should be deposited in the tender box situated at 1 main road lebowakgomo on or before 30 september 2026 at 11h00 which is the closing date for this bid. 15.8. This request for bid document contains confidential information about leda, which has been provided to supply potential bidders with the data necessary to provide a holistic response. 15.9. NO part of the contents may be used, copied, disclosed or conveyed in whole or in part to any party, in any manner whatsoever without the prior written permission of leda. 15.10. Any reproduction or transmission of information contained in this document except for the sole purpose of responding to this bid is strictly prohibited. 15.11. References to leda must not be made in any literature, promotional material, and brochures or sales presentations without the express written consent of leda. 15.12. IT is the responsibility of the bidder to ensure that leda can receive and open the submitted proposal (electronic and otherwise). 16. Clarification / queries 16.1. The process of clarification required by a bidder regarding the meaning or interpretation of the terms of reference, or any other aspects concerning the bid will be done in writing (letter, facsimile or e- mail). 16.2. Telephonic requests for clarification will not be considered. 16.3. The cut-off date for queries is 22 september 2026 at 16h00. 16.4. The bid reference number should be quoted in all correspondence. 16.5. Queries must be directed to ms suzan mabeba at [email protected] . 16.6. Queries received will be responded to within two days of receipt. Qcto accredited skills development providers of 33 17. Non- compulsory briefing session the briefing session shall be held as follows: date : 17 september 2026 time : 11:00am meeting link : https://teams.microsoft.com/meet/379232315510294?p=EMWLs5HfeYDxycM874 Proposals and supporting documentation must be placed in the tender box in a sealed envelope at limpopo economic development agency, enterprise development house, main road, lebowakgomo, 0737. Qcto accredited skills development providers of 33 government procurement general conditions of contract july 2010 notes the purpose of this document is to: (i) draw special attention to certain general conditions applicable to government bids, contracts and orders; and (ii) to ensure that clients be familiar with regard to the rights and obligations of all parties involved in doing business with government. In this document words in the singular also mean in the plural and vice versa and words in the masculine also mean in the feminine and neuter. • The general conditions of contract will form part of all bid documents and may not be amended. • Special conditions of contract (scc) relevant to a specific bid, should be compiled separately for every bid (if applicable) and will supplement the general conditions of contract. Whenever there is a conflict, the provisions in the scc shall prevail. Qcto accredited skills development providers of 33 table of clauses 1. Definitions 2. Application 3. General 4. Standards 5. Use of contract documents and information; inspection 6. Patent rights 7. Performance security 8. Inspections, tests and analysis 9. Packing 10. Delivery and documents 11. Insurance 12. Transportation 13. Incidental services 14. Spare parts

Submission must be made in a sealed envelope marked with the tender number and title, and delivered to the address stated in the tender documentation before the closing date and time. Bidders must complete and sign all returnable forms, including the sbd forms and any other documents specified in the tender. Failure to submit all required documents may result in disqualification.

Submit a sealed bid deposited into the bid box at greater tzaneen municipality, tzaneen civic centre, agatha street. The bid number and company name must be written on the envelope. Proof of purchase for the tender document (r700.00) Must be included. Payment can be made manually at the civic centre or via bank transfer to greater tzaneen municipality, account number 4051444332, quoting the bid number and company name as reference. Bidders must be registered on the central supplier database (csd) and provide a csd registration report. Failure to submit administrative requirements may lead to disqualification. Returnable documents include: proof of purchase for the tender document, company registration certificate from cipc, latest csd report, SARS tax compliance status (pin or certificate), certified ID copies of directors, joint venture agreement (if applicable), and proof of registration with dmisa for the service provider and key personnel.

Returnable documents: reference number please write bid number and company name., Nb: bidders must provide proof of the following to avoid disqualification, nb: failure to submit administrative requirements may lead to disqualification, o copy of company registration certificate/ documents from cipc, o latest csd registration summary report, o copy/ printed tax compliance status pin or certificate., O statement of municipal rates and taxes for both company and directors appearing in the ck (not older than 3 months / if renting provide copy of lease agreement with 3 months proof of payment only (NO

Bidders are expected to have a minimum of CIDB grading 3me or higher, failure to adhere to this requirement is automatically disqualification of the bidder. 8 queries and contact information all queries regarding this bid must be submitted in writing by email. NO telephonic queries will be acceptable. The contact details for queries are: technical specifications: mike mthombeni manager: civil and mechanical engineering services [email protected] Supply chain requirements mary siziba manager: supply chain management [email protected] 9 clarification/briefing meeting NO clarification or briefing meeting required. Nb: critical criteria 1. Only bidders who are registered on the central supplier database will be considered for appointment 2. All pages of the bid document must be initialed and signed where required 3. Bid document must be completed in ink 4. Bid document must be properly received in a sealed envelope clearly indicating the description of the service and the bid number for which the bid is submitted 5. The bid must be deposited in the relevent tender box as indicated on the notice of the bid on or before the closing date and time of the bid 6. Bids must comply with the requirements and specifications of the bid 7. All prescribed supporting documents as specified in the bid document must be attached 8. NO bids will be considered from persons in the service of the state musina local municipality ****** information brochure for the use by prospective bidders ****** completion of bid documents ****** musina local municipality page contents NO 1 invitation to bid 1-7 2 information brochure 8-14 3 general conditions of contract 15-26 4 preference point explanation 27-32 forms to be completed by the bidder (see 5 33-60 of tender document for checklist) please note: this bid document must be submitted as a whole and all forms thoroughly completed, do not remove any pages. All documentation as on the checklist must be attached to the document.FAILURE To attach the required document will lead to disqualification 1, general bids/proposals invited by the musina local municipality are subjected to the councils “general conditions of contract with regards to tenders procurement policy of council and any other document supplied with the bid document. IT is of vital importance that bidders study this information document thoroughly in order to be fully acquainted with the terms and conditions contained therein. This information document will be supplied with every bid/proposal document issued by the council. The advertisement in the newspapers will contain information regarding the bid number, closing date and time, short description of requirements, from where bid documents can be obtained and the address to which the bid documents must be submitted. IT is the responsibility of a bidder to ensure that a bid is submitted on time at the correct address. Bids/proposals received after the closing date and time be late and cannot be admitted for consideration. The purpose of the advertising of a bid firstly to expose the requirement as widely as possible and secondly to offer an equal opportunity to as many firms as possible to submit bids/proposal, thereby promoting fair competition. A bid is a written offer on the official bid documents from the bidder to the council and if accepted by the council, a letter of acceptance is issued and a binding contract comes into effect. 2. Bid documents 2.1 Specific standard forms are used to compile a bid document. These forms vary depending on the requirements. A bid document will consist of all or any of the following; 1 invitation to bid. 2 information brochure. 3 general conditions of contract. 4 preference point explanation. 5 forms to be completed by bidder. A form of bid. B signatory authorisation. C declaration of interest. D certificate of preference claimed by bidder for local content and sabs mark. E contract between council and bidder in terms of the occupational health and safety act (act ) each of the above documents will be discussed separately. 2.1.1 The form of bid must be completed by the bidder in black ink and must be duly signed by him as well as two witnesses. Failure to complete this document will result in the whole bid document being rejected. 2.1.2 The signatory authorisation must be completed by the bidder. Failure to do so will render the bid document void. 2.1.3 General conditions of contract in regard to bids. The bidder must take note of this document and must adhere to the conditions stipulated therein. This document forms part of the bid document and the specifications. 2.1.4 Certificate of preference. (Local content and sabs marking). If this document is not completed, NO preference will be considered on any local contents or sabs marking. IT is in the best interest of the bidder to complete this document. Care should be taken as to the percentages claimed as council reserves the right to demand proof thereof. 2.1.5 Preference point certificate. In order to create an enabling environment for historically disadvantaged individuals (hdi’s) to participate in public sector procurement activities, a preference mechanism had been introduced. The aim is to provide for a preference points system based on equity ownership by historically disadvantaged persons in an enterprise and will be applicable on all requirements. Points will be adjudicated on the following basis: value <r50 000 000 value >r50 000 000 price 80 90 equity ownership by hdi’s 20 10 total 100 100 on this form the bidder must indicate the names and percentage equity ownership of historically disadvantaged persons within the enterprise. The preference points system will be applied only after all those bids which comply with the specified requirements were brought to a comparative level and the bid may then be awarded to the bidder that scores the highest points provided that the bid adhere to all the specifications. The definitions contained in this form must be studied carefully. IT should also be noted that the form contains a declaration and incorrect or misleading information could have serious consequences for the bidder. 2.1.6 Declaration of interest. In order to ensure that all bidders receive fair and equal treatment, IT is necessary to complete this form. All bids received must be evaluated and adjudicated objectively without favoritism and without acting to the detriment of any person. 2.1.7 Specification. All offers made are evaluated for compliance against the information furnished on the specification. Should a bid document make reference to a national or international specification listed hereunder, then bidders must ensure that the relevant specification is adhered to and that they comply with the specific specification. If the requirement is subject to a certain specification, such specification must be obtained directly from: sabs private bag x 191 pretoria 0001 list of specifications: arp recommended practice bs british standard cispr international special committee on radio interference cks coordination specification din deutsche international norm ece economic commission for europe eec european economic community en european standard env european pre-standard iec international electro-technical commission iso international organisation for standardisation mpt mobile service of the radio communications in britain nrs rationalised user specification sabs south african bureau of standards sabs sm sabs standard method vc compulsory specification (technical regulation) the specification will contain all the information and requirements to which the product must comply. The specification must be studied carefully and against each requirement IT must be indicated whether IT complies with the specified requirements, by inserting yes or comply where applicable. Any deviation from the specification must be clearly indicated. Incorrect and misleading information furnished by a bidder will invalidate the tender. In the event a bidder wrongly indicated that the product/service is to specification, IT will be expected of that tenderer/contractor to, in terms of the contract, supply a product that does conform to the specification at his bidding price. 2.1.8 Special conditions. Special conditions will inter alia be applicable on requirements other than normal requirements. Special conditions provided for in the bid document must be studied with care as any deviation there from may result in the disqualification of a bid. Should any of the special conditions be in conflict with the conditions contained in the rest of the document, the special conditions will take precedence. 3. Important notes 3.1 IT is the responsibility of the bidders to ensure that their bids are submitted before the closing time to the correct address. Tenders received after the closing date and time are late and will not be considered. Please note that the tender box of the council is open from 07:30 to 16:00, mondays to fridays, excluding public holidays. The tender box is situated at the reception office - room 53 (cnr of irwin and scholtz) 3.2 The bid document as well as the relevant forms must be signed in black ink. Failure to sign all relevant documents will invalidate the bid. All pages of the bid document must also be initialled. 3.3 A definite price must be indicated in the bid document and statements such as “price to be negotiated” or “to be advised” are not acceptable and will be disregarded. 3.4 Tenders submitted by facsimile, telex, telegram or e-mail will not be considered. 3.5 IT should be noted that bids are valid for a certain period (normally 90 days), during which period the municipality will evaluate and consider the bids received. During this period bidders should not make enquiries with regard to the adjudication of a bid as such enquiries are time consuming and information cannot and will not be given. 3.6 The complete bid documents obtained must be submitted in the same order and NO part thereof must be removed or omitted. 3.7 Conditional discounts will not be taken into consideration in the calculation of comparative prices. 3.8 All bid documents must include the following documents: tax compliance status pin issued certified ID copies of all members / owners / shareholders / trustees CIDB grade 3me or higher copy of municipal rates and taxes statement of account not older than three months for all directors and for company certified copy of latest annual financial statements of company central supplier database registration report all other documents as indicated in the general conditions document 3.9 The bidder’s documentation (covering letters, certificates etc.) Must be attached at the back of the official bid document. (I.e. After the councils price schedule) this document is compiled to the specifications of the preferentail procurement policy framework act, act musinal local municipality contract for the supply and delivery of goods and/or the execution of works. General conditions of contract with regard to bids 1. Definitions unless inconsistent with or expressly indicated otherwise by the context – a “approved” or “approval” shall mean approved or approval by the council or its representative defined in the specifications. B “council’s representative” shall mean the head of a directorate or any other official of the council mentioned in additional bid conditions or specifications as the case may be. C “council” shall mean the musina local municipality d i. “Contractor” shall mean the bidder whose bid has been accepted by the council and shall include the bidder’s legal personal representative, heirs, successors and assignees. Ii. “Sub contractor” shall mean the supplier who, on a regular basis supply the contractor with material and small parts in regard to his contract with the council. E “contract” shall mean and include the council’s general conditions of contract in regard to bids, form of bid, special conditions of the contract, the specifications including any schedules, drawings, patterns, samples approved by the council’s representative relative to the contract, and any agreement entered into in terms of the council’s general conditions of contract in regard to bid’s, herein-after referred to as “the general conditions”. F “contract price(s)” shall mean the price(s), including value-added tax. Bid by the contractor and accepted by the council for the execution of the contract. G “date of delivery” shall mean the date stipulated in the contract for the delivery of the goods and the completion of the works. H “date of bid” shall mean the date and time on which bids are due to be deposited in terms of the advertisement calling for tenders. I “delivery” shall mean delivery in compliance with the terms and conditions of the contract at the point of delivery specified in the contract. J “goods” shall mean the machinery, plant, equipment, apparatus or materials to be supplied under the contract. K “month” shall mean the calendar month. L “site” shall mean the building or ground or any other place in which or on which or over which goods are to be stored, installed or used. M “specification” shall mean the specification annexed to these general conditions. N “writing” shall mean and include any manuscript, typewritten or a printed statement, under or over signature of seal as the case may be. O “work” or “works” shall mean and include goods to be provided and work to be done by the contractor in terms of the contract. 2. Bidder to satisfy himself as to conditions and details of bid the bidder, by bidding, shall be deemed to have satisfied himself as to all conditions and details affecting the bid. 3. Complete acceptance of conditions 3.1 The bidder shall be deemed to know and understand the general conditions of contract in regard to bids and the submission of a bid shall presume complete acceptance thereof. The non- acceptance or variation of any of these conditions or the inclusion of any other condition will render the bid liable to rejection. 3.2 If the council imposes special conditions in respect of a contract, such special conditions must be contained in the specifications of the contract and be supplementary to the general conditions mentioned here-in; provided that the special conditions shall apply when IT is contradictory to the general conditions. 3.3 Subject to the provisions of the foregoing sub-clauses, the bidder may qualify any of the said conditions; but NO qualification of a condition shall, if his bid is accepted, form part of his contract with the council unless at the time of bidding IT is indicated in writing specifically in relation to each and every condition and the exact extend to which IT is qualified. 4. Assignment 4.1 This contract is personal to the contractor and the contractor shall not subject, assign or make over the contract or any part thereof, or any share or interest therein, to any other person without the written consent of the council and on such condition as IT may approve. 4.2 This clause shall not apply to sub-contracts given to regular suppliers of the contractor for materials and minor components relating to the goods to be supplied. The council reserves the right to demand from the contractor to submit the names of any such sub-contractors for its approval. 5. Shortcomings if discrepancies, contradiction or default of agreement seems to be present in the description, the measurements, the qualities or the quantities mentioned in the contract, the contractor must, before proceeding with the execution of the contract or part thereof in which the aforementioned shortcomings see to appear, refer the matter to the council’s representative for decision. 6. Quality and guarantee 6.1 All goods supplied shall be equal in all respect to samples, patterns, or specifications where such are provided. 6.2 If the council should after acceptance of the bid and/or during the manufacture of the specified goods, decide on recommendation from the bidder or otherwise to modify or change the specification in the council’s favour, such modification or change shall be implemented by the contractor to the council’s satisfaction. 6.3 Tests and analysis may be made as deemed necessary, and the costs thereof shall be borne by the council provided IT is proved that the goods are of the stipulated quality, failing which the cost shall be defrayed by the contractor; the council to have the right to deduct such cost from the payments due to the contractor or otherwise to recover the same from him. 6.4 The contractor shall not be relieved of his obligations in respect of the sufficiency of the materials and workmanship and the quality of the goods by reason of NO objection having been raised thereto by the council’s representative at the time the goods were delivered. 6.5 If at any time but not exceeding six months after delivery, or within the period laid down in any supplementary or special conditions of contract, the council proves that the goods or any part or parts thereof is/are faulty or of inferior quality or workmanship or of poor design, or on account of the goods not being in strict accordance with the contract, the contractor shall immediately remedy the said defect free of cost to the council. Should the contractor delay remedial work in excess of the time stipulated by the council’s representative, the council may have such remedial work executed at the contactor’s expense. Should the council decide that the defect is such that IT cannot be remedied, the goods may be rejected and held at the risk and expense of the contractor and shall, on request of the council, immediately remove the goods after notification that IT is rejected. The contractor shall be responsible for any loss the council may sustain by reason of such action as the council may take in terms of this clause. 6.6 The risk in respect of all goods purchases by the council under the contract shall remain with the contractor until such goods have been delivered to and received by the council. 6.7 The principal feature of the goods and works are described in the specification but the specification does not purport to indicate every detail of construction or arrangement of goods and work necessary to meet the requirements. Omission from the specification of references to any part or parts shall not relieve the contractor of his responsibility for carrying out the work as intended by the contract. 6.8 If any dispute shall arise between the council and the contractor in connection with the quality and guarantee of the goods, either of the parties may notify the other in writing, of the existence of such dispute, which shall thereupon be referred for the arbitration in south africa of a person to be mutually agreed upon. Such submission for arbitration takes place in terms of the arbitration laws in force in the republic. 7. Alternatives the bidder may submit alternatives which, in his opinion, are to the council’s advantage economically and technically. 8. Variations in the event of bids being offered for goods differing or varying from requirements of the specification, al such differences or variations shall be clearly indicated and describes in the bid. 9. Default should IT appear to the council that the contractor is not executing the contract in accordance with the true intend and meaning thereof, or that he is not carrying on the work at such rate of progress as to ensure delivery by the date of delivery or that the time has expired within which delivery should have taken place or in the event of any other failure or default by the contractor, then and in any of such events the council may give notice in writing to the contractor to make good the failure or default, and should the contractor fail to comply with the notice within the period specified therein, then and in such case the council shall, without prejudice to any of its rights under the contract, be at liberty forthwith to perform such work as the contractor may have neglected to do, or to take the contract wholly or in part out of the contractor’s hands and order from any other person. The contractor shall be responsible for any loss the council may sustain by reason of such action as the council may take in terms of this clause. 10. Patents 10.1 The council accepts that the contractor that there will be NO violation to patent or other commercial rights or privileges from this contract or due to the use of any article being part of the contract. 10.2 If and when notice is given to the contractor by the council, the contractor shall 10.2.1 Defend any claim or lawsuit instituted against the council in regard to alleged violation or the non-payment of patentee shares at his costs; 10.2.2 Pay or repay the council any or all moneys payable or paid by the council for patentee shares or otherwise, as well as any expense, legal costs, loss or damage concluded or sustained by the council for such claims or lawsuit. 11. Packing all goods shall, at the cost of the contractor, be crated or packed according to commercial custom. Unless otherwise specified, packing cases and packing materials are included in the contract price and shall be and remain the property of the council. 12. Payment except otherwise determined in the additional or special contract specifications, payment shall take place as follows: the council shall pay for material supplied by the contractor within thirty days following the month the delivery took place on condition that a statement is delivered by the contractor to the council within such time that IT is readily possible to make such payment timeously. 13. Particulars to be supplied 13.1 Proof must be submitted before appointment whether or not the goods offered comply with the specification. 13.2 Required particulars not furnished, may result in non-compliance to the specification. 13.3 Bidders must state the country of origin and the name of the manufacturer of the goods, or any part thereof, offered. Documentary proof must be produced by the bidder if required by the council. 14. Firm bids bidders may submit firm bids which shall be free from all price fluctuations. 15. Qualified/unqualified tenders (preference) the council may, whilst considering the bids: 15.1 Render preference to bids of which qualifications and conditions are most favourable; 15.2 Render preference to firm bids; 15.3 (Where bids are subject to price fluctuations) render preference to bids where: 15.3.1 The price factor controlling the selling price is such that any fluctuations in the price can be easily proved; 15.3.2 Labour costs are excluded as a factor controlling price fluctuations. 16. Preferential scales 16.1 Where goods, produced, manufactured or assembled on south africa competes with goods imported, such goods will be preferred when bids are compared on a basis as determined by the administrator from time to time. A separate certificate on local contents and sabs markings are attached hereto. Bidders must note that the council is bound to take local preference in consideration. 16.2 Certification of local content preference claimed any bidder who claims preference for goods wholly or partially produced, manufactured or assembled in south africa, shall certify the percentage of preference he is entitled to and ensure that the costs are fully and accurately determined to his best knowledge, belief and experience and in accordance with the genuine local content. The council may at any time if he so wishes, demand that a sworn statement and documentary proof to this effect be submitted. In the event of a contract allocated to a bidder as a result of preference claimed and IT is later proved that the preference claimed were too big, the council may besides any legal means IT possesses: 16.2.1 Recover all costs, losses or damages suffered by the council, for such acceptance of the bid, form the bidder; 16.2.2 Impose a fine not exceeding 5% of the contract price; 16.2.3 Recover all costs, losses and damage mentioned in paragraph (a) from the bidder and impose a fine mentioned in paragraph (b) 16.3 Where preference is claimed in terms of historically disadvantaged individual (HDI), such claims will be considered by the council on a basis as determined by preferential procurement policy framework act (act ) separate certificates on preference claimed for HDI and declaration by bidder are attached hereto. Preference claims hereunder shall only be considered if these two documents are completed and signed. 16.4 In the event of a contract allocated to a bidder as a result of preference claimed under 3 above and IT is later proved that the preference claimed were not correct the council may, besides any legal means IT possesses; 16.4.1 Recover all costs, losses or damages incurred or sustained by the council as a result of the contract; and/or 16.4.2 Cancel the contract and claim any damages which the council may suffer by having to make less favourable arrangements after such cancellation; and/or 16.4.3 Impose a penalty not exceeding 5% of the contract price. 17. Contract price settlement if the bidder wishes to place the risk of a rise or fall of certain cost items on the council, IT should be specifically mentioned on which items or factors this risk is applied to and at what tariff is calculated. Failing to mention any factors or items reserved according to this clause (except clause 27) IT will be accepted that the bidding price is a fixed delivery price. In all cases of price fluctuations, documentary proof to the council’s satisfaction should be submitted for all items and prove of prices the bidder paid for such items shall be forwarded irrespective whether an increase is claimed or otherwise. If the bidder fails to deliver the goods or to execute the contract within the specified time or the extended period according to clause 22 (c), he is not entitled to claim any additional costs for labour and/or material, but the council reserves the right to deduct any benefit due to him in the event of a decrease in prices of items subject to price fluctuations. 18. Sequestration or surrender of contractor’s estate in the event of the provisional of final sequestration of the contractor’s estate, being ordered or if application for such an order is being made, or in the event of the contractor making application for the surrender of his estate, or if he shall enter into, make or execute any deed of assignment or other composition benefit of his creditors, or purport to do so, or if the court shall make an order for the liquidation of the contractor being a company, and without recourse to law, to terminate the contract without payment of any compensation to the contactor for any damages sustained by IT in consequence of one or other of the aforementioned events. 19. Period for which bid holds good the submission to the council of a bid, constitute an agreement between the bidder and the council whereby such bid shall remain open for acceptance by the council for the period mentioned in the bid, during which period the bidder agrees not to withdraw the same or impair or derogate from its effect. If NO period is mentioned, the bid shall remain open for acceptance for a period of 90 days. 20. Formal contract and surety ship the contractor shall, when required by the council, conclude a formal contract and surety ship compiled by the council within seven days from the date that the document are ready and if necessary also be signed by his surety. All costs, stamp duty and other advances shall be born by the contractor. The security requires by the council in terms of this clause shall not exceed ten percent (10%) of the total contract value. 21. General 21.1 The quantities of all goods offered or delivered are to be nett weights and metric measures according to south african standards. 21.2 All prices shall be quoted in south african currency. Any discount or brokerage allowed to the council must be stated in the form of bid. 21.3 The lowest or any bid will not necessarily be accepted and the council reserves the right to accept part of any bid only 21.4 Should there be any difference or discrepancy between the prices or particulars contained in the official form of bid and those contained in the covering letter of the bid the prices or particulars contained in the official form of bid shall in all circumstances prevail. 21.5 The bid must be submitted on the form of bid and forwarded in a sealed envelope addressed and endorsed as indicated on the said form of bid and in the advertisement calling for bids. 21.6 Bids must be placed in the tender box that is provided for the reception of bids, or posted to reach the city secretary not later than the advertised closing date and time. 22. Delivery 22.1 Bidders shall state in their bids and in the form of tender the minimum time required to fulfil the contract. Delivery shall be made in accordance with the requirements set out in the special conditions of the contract or the specification. 22.2 The delivery of goods and the execution of works arising from this bid shall be done by the bidder only upon receipt by the bidder of an official order issued by the council. Delivery shall be made free of all charges to the council. 23. Marking of goods all goods shall be clearly marked in accordance with business practice or in the manner stipulated in the specifications. 24. Law to apply the contract shall in all respects be constructed in accordance with the law of the republic of south africa, and any differences that may arise between the council and the contractor, in regard to the contract shall be settled in the republic of south africa at musina. 25. Import control goods imported are subject to conditions imposed by the director of import and export at date of bid and the council shall not necessarily undertake to support any applications for import permits. 26. Cancellation of bid and/or contract when IT is found that a bidder or contractor: 26.1 A promised to pay or paid any compensation, fee, bonus, discount or other remuneration to anybody handling a bid or contract for the acquisition of a contract; b executes a contract unsatisfactorily; c is guilty of disfiguration to provisions of the general conditions or any other special contract conditions or any other special contract conditions that applies; d act in a deceptive way or “mala fide” towards the council or municipal department. The council may, taking into account all the circumstances and without prejudice to any of the legal remedies IT possesses towards i any loss and/or damage sustained, ii any additional cost or expense in the event of new bids being called for, or al less favourable bid be accepted. Immediately disqualify the bidder or cancel the contract. E fail to provide an acceptable guarantee on the pre- determined date. F fail to commence or deliver on the agreed commencement or delivery date. 26.2 The local municipality reserves the right to call for new bids for goods/work referred to in this bid documents if the price of any goods/work increases for any reason whatsoever after the council has accepted the bid. 27. Amendments to rail tariffs any amendment to rail tariffs between the bidding date and delivery date will be for the account of the council on condition that the goods are delivered on delivery dates. Musina local municipality preference point explanation nb: before completing this certificate, bidders must carefully study the general conditions and general definitions as well as the definitions and directives applicable to equity ownership by historically disadvantaged individuals in an enterprise. 1. General conditions: 1.1 The preference point system is applicable to all local manufacturers/ suppliers/service providers. 1.2 Failure on the part of a bidder to fill in and/or to sign the certificate will be interpreted to mean that point preference is not claimed. 1.3 The musina local municipality reserves the right to require of a bidder, either before a bid adjudicated or at any time subsequently, that he/she should substantiate any claim in regard to preference, n any manner required by the council. 2. General definitions: the defined words and expressions printed in bold letter, shall have the meanings herby assigned to them unless such meanings are inconsistent with the context of a particular tender or contract: 2.1 Control: the possession and exercise of legal authority and power to manage the assets. Goodwill and daily operations of a business and the active and continuous exercise of appropriate managerial authority and power in determining the policies and directing the operations of the business. 2.2 Commercially useful function: the performance of real actual work, or the provision of services, in the execution of any contractual obligation which the business has the skill and expertise to undertake and the responsibility of management and supervision. 2.3 Equity ownership: the percentage ownership and control, exercised by individuals within an enterprise determined in accordance with par 3. 2.4 Owned: having all the customary elements of ownership, including the right of decision making and sharing all the risks and profits commensurate with the degree of ownership interests as demonstrated by an examination of the substance, rather than the form of ownership arrangements. 2.5 Historically disadvantaged individuals (HDI): all south african citizens: (1) who, due to the apartheid policy that has been in place, had NO franchise in national elections prior to the introduction of the constitution of the republic of south africa, 1983 (act ) or the constitution of the republic of south africa, 1993 (act ) (“the interim constitution”) and/or (2) who is a female; and/or (3) who has a disability persons who obtained south african citizenship after the first democratic elections in april 1994, cannot qualify for preference as a HDI 3. Establishment of his equity ownership in an enterprise 3.1 Equity ownership shall be equated to the percentage of an enterprise which is owned by individuals, or in the case of a company, the percentage shares that are owned by individuals who are actively involved in the management and daily business operations of the enterprise and exercise control over the enterprise, commensurate with their degree of ownership. 3.2 Where individuals are not actively involved in the management and daily business operations and do not exercise control over the enterprise commensurate with their degree of ownership, equity ownership may not be claimed. 4. Adjudication using a point system 4.1 Responsive bids will be adjudicated by the council using a system which awards points on the basis of : < the bidding price < equity ownership 4.2 The bidder with the highest number of points will not necessarily be awarded the contract. 4.3 The preference point system should be calculated on the comparative price only. 4.4 Points scored will be rounded off to 2 decimal places. 4.5 In the event of equal points scored, the bid will be awarded to the bidder scoring the highest number of points for equity owned by historically disadvantaged individuals. 5. Points awarded for price the following point system is prescribed in the regulation of the act. (All references to regulations and/or sub-regulations, referred to the regulations in terms of section 5 of act .) 5.1 The 80/20 preference point system the following formula must be used to calculate the points for price in respect of bids / procurement with a rand value equal to, or below r50 000 000(inclusive of all applicable taxes) (pt – p min) ps = 80 (1 - p min ) where ps = points scored for price of tender under consideration pt = rand value of offer tender consideration pmin = rand value of lowest acceptable bid • a maximum of 20 points may be awarded to a bidder for being an HDI and/or subcontracting with an HDI and/or achieving any of the specified goals stipulated in the regulation. • The points scored by a bidder in respect of the goals contemplated in sub- regulation (2) must be added to the points scored for price. • Only the bid with the highest number of points scored may be selected. 5.2 The 90/10 preference point system the following formula must be used to calculate the points for price in respect of bids/procurement with a rand value above r50 000 000(inclusive of all applicable taxes) (pt – pmin) ps = 90 (1 - pmin ) where ps = points scored for price of bid under consideration. Pt = rand value of bid under consideration. Pmin = rand value of lowers acceptable bid • a maximum of 10 points may be awarded to a bidder for being an HDI and/or subcontracting with an HDI and/or achieving any of the specified goals stipulated in the regulation. • The points scored by a bidder in respect of the goals contemplated in sub- regulation (2) must be added to the points scored for price. 5.3 The 80/20 preference point system for disposal or leasing of state assets and income generating procurement the following formula must be used to calculate the points for price in respect of bids with a rand value equal to, or above r50 000 000 and which relate to income generating contracts. (Pt – pmax) ps = 80 (1 + pmax ) where ps = points scored for prices of tender under consideration pt = rand value of bid under consideration pmax = rand value of highest acceptable bid • a maximum of 20 points may be awarded to a bidder for being an HDI and/or subcontracting with an HDI and/or achieving any of the specified goals stipulated in the regulation. • The points scored by a bidder in respect of the goals contemplate in sub- regulation (2) must be added to the points scored for price. • Only the bid with the highest number of points scored may be selected. 5.4 The 90/10 preference point system for disposal or leasing of state assets and income generating procurement the following formula must be used to calculate the points for price in respect of bids with a rand value above r50 000 000 and which relate to the income generating contracts (pt – pmax) ps =90(1 + pmax ) where ps = points scored for price and tender under consideration pt = rand value of bid under consideration pmax = rand value of highest acceptable bid

Submission method: sealed envelope deposited in the bid box at ab sikhosana fire station offices, sekhukhune district municipality, next to groblersdal wtw. The bid box is accessible 24 hours a day, 7 days a week. Submissions at bareki mall offices will not be accepted. Envelope must be endorsed with the project name and number, closing date and time, and the bidder's name and address on the reverse side. Only one proposal per envelope. Late proposals will not be considered. Returnable documents (all must be completed, signed and submitted): - sbd 1 / mbd 1 (invitation to bid): signed offer cover page. - Sbd 4 / mbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality. - Sbd 6.1 / Mbd 6.1 (Preference points claim): claims b-bbee points under the 80/20 system. - Sbd 8 / mbd 8 (declaration of bidder's past SCM practices): declares past supply chain conduct. - Sbd 9 / mbd 9 (certificate of independent bid determination): certifies NO collusion or price disclosure. - Authority to sign / board resolution: authorises the named signatory to bind the bidder. - Proof of csd registration and valid SARS tax compliance status pin. - Pricing schedule on a separate sheet from the technical proposal, listing nominated personnel, hours allocated, hourly tariffs, disbursements, and VAT in south african rand. - Bidder municipal services account verification consent form: consent for the municipality to verify municipal account status. Disqualification risks: any returnable form left unsigned or omitted; submission after closing time; proposals containing conditions deviating from the official form; bids from persons in the service of the state.

Returnable documents: original certified copy of identity documents for directors not older than three months, copy of company registration documents or ck1 for close corporations, valid tax clearance certificate issued by the south african revenue service/ pin issued by SARS, compliant csd registration/csd summary report, pricing schedule, declaration of interest (mbd4), overdue for more than 90 days or proof of lease agreement including rates for the landlord., Paid, please attach proof from local authority/ municipality and affidavit under oath; or proof, VAT registration number, tax compliance status tcs pin: or NO

Returnable documents:

Submission method: email to [email protected]. Closing date and time: 10 september 2026 at 11:00. Late bids will not be accepted. Bids must be submitted on the official forms provided (not re-typed) and in the manner prescribed in the bid document. Returnable forms — all must be completed, signed and submitted with the quotation: - sbd 1 (invitation to bid): covers bidder details and offer signature; part a includes foreign supplier questionnaire. - Sbd 3.3 (Pricing schedule – professional services): ceiling price, hourly/daily rates per person, phased costs, travel and other expenses; offer valid for 90 days from closing date. - Sbd 4 (bidder’s disclosure): declares state employment, relationships with procuring institution staff, and interests in other enterprises; false disclosure disqualifies the bid. - Sbd 6.1 (Preference points claim): claims specific-goal points under the 80/20 system; supporting proof must be attached. Proof of authority to sign (e.g. Company resolution) must accompany the submission. Disqualification risks: any returnable form left unsigned or omitted; submission after closing time; failure to provide csd registration, valid tax compliance status (tcs pin or csd number), or proof of specific goals claimed.

Returnable documents:

Submission is governed by the specific ESKOM tender (rfi/rfq/rfp) that invokes this specification. Bidders must complete and sign form a (document 240-68099512) acknowledging eskom's quality requirements and iso 9001 compliance. Additional returnable documents are determined by the quality category (1–4) assigned in the specific tender and listed in the list of tender returnables (document 240-12248652). all returnables must be submitted with the tender response. Submissions after the closing time stated in the specific tender will be disqualified.

Submission method: physical deposit in the tender box at makhado local municipality civic centre, 83 krogh street, makhado, on or before the closing date and time. Bids must remain valid for 90 days after the closing date. Disqualification grounds: late, incomplete, or unsigned bids; bids submitted in pencil, by telegraph, facsimile, or e-mail; bids missing any required returnable document; bids not complying with tender specifications. A certified copy of a certified copy will not be accepted. Returnable documents (all must be attached): - valid SARS tax compliance status pin - company registration documents (ck) - certified copies of company owner(s) ID book(s), not older than 3 months - proof of payment for municipal rates not older than 3 months and not in arrears for more than 3 months, or formal lease agreement, or letter from traditional authority for non-ratable areas (required for both entity and directors) - proof of central supplier database (csd) registration all service providers must be registered on the csd.