Review and development of the disaster management plan (level 1 to level 2) – greater tzaneen municipality

Closing date: 28 September 2026 at 10h00. Compulsory briefing session: 17 September 2026. Tender documents available from the date of the advert. Contract period: 18 days (once-off).

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Submit a sealed bid deposited into the bid box at Greater Tzaneen Municipality, Tzaneen Civic Centre, Agatha Street. The bid number and company name must be written on the envelope. Proof of purchase for the tender document (R700.00) must be included. Payment can be made manually at the Civic Centre or via bank transfer to Greater Tzaneen Municipality, account number 4051444332, quoting the bid number and company name as reference. Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD registration report. Failure to submit administrative requirements may lead to disqualification. Returnable documents include: proof of purchase for the tender document, company registration certificate from CIPC, latest CSD report, SARS tax compliance status (pin or certificate), certified ID copies of directors, joint venture agreement (if applicable), and proof of registration with DMISA for the service provider and key personnel.

Evaluation is in two stages. Stage 1: functionality assessment (mandatory requirements). Stage 2: preference point scoring system – 80 points for price and 20 points for specific goals. Functionality scoring: company work experience – 50 points; key personnel – 50 points. Mandatory requirements to avoid disqualification include proof of purchase for the tender document, CSD registration, tax compliance, CIPC registration, certified ID copies, and DMISA registration. Bidders must provide proof of all mandatory requirements.

The scope is the refurbishment and re-installation of the disaster management plan from level 1 to level 2. The service provider must have relevant company work experience and key personnel. Registration with DMISA (Disaster Management Institute of Southern Africa) is required for the service provider and key personnel. Full specifications are detailed in the bid documents.

Company work experience – 50 points. Key personnel – 50 points. Registration with DMISA required for service provider and key personnel.

Mandatory requirements (proof required to avoid disqualification): proof of purchase for the tender document (R700.00), CSD registration report, valid SARS tax compliance status, CIPC company registration documents, certified ID copies of all directors, joint venture agreement signed by both parties (if applicable), and DMISA registration for the service provider and key personnel. Bidders must be registered on the CSD. Failure to submit administrative requirements may lead to disqualification.

Stage-1 Mandatory requirements:

Nb: bidders must provide proof of the following to avoid disqualification:

o Other mandatory requirements are included on the special mandatory requirements column above as per project.

Stage- 2 Administrative requirements:

Nb: failure to submit administrative requirements may lead to disqualification:

o Copy of company registration certificate/ documents from CIPC

o Recently Certified ID copies of all directors

o Latest CSD registration summary report

o Copy/ printed Tax compliance status Pin or certificate.

o Statement of municipal rates and taxes for both company and directors appearing in the CK (not older than 3 months / if renting provide copy of Lease Agreement with 3 Months proof of payment only (No

statements) /certified copies of Permission to occupy (PTO’s) land for bidders residing in Tribal authority’s areas of jurisdiction / letter from traditional authority not older than 3 months for the company and the

directors

o Joint Venture Agreement signed off by both parties (In case of a Joint Venture)

Two-stage evaluation: Stage 1 functionality assessment, Stage 2 preference point scoring (80 points price, 20 points specific goals). Functionality: company work experience 50 points, key personnel 50 points.