Supply and maintenance of office plants for national treasury (3-Year contract)

Technical enquiries: Kwame Mzileni (012 315 5022 / 076 481 1862, [email protected]). General/SCM enquiries: Thivhileli Matshinyatsimbi or Knowledge Ndou ([email protected] / [email protected]).

Bidders must submit one original and four hard copies of their proposal. The technical and financial proposals must be sealed in separate envelopes and then placed together in one outer envelope. The outer envelope must be clearly marked with the bid number, description, and closing date. Submissions must be deposited in the bid box at the Tender Information Centre (TIC), 240 Madiba Street, Pretoria (between ABSA and Urban Eatery Restaurant). Late bids will not be accepted.

The tender uses a three-phase evaluation process: Phase I (Screening for CSD registration and mandatory compliance), Phase II (Functionality/Technical evaluation), and Phase III (Price and B-BBEE). A minimum threshold of 60% for functionality is required to proceed to the financial stage. Functionality is scored based on: 1. Experience in indoor plant maintenance (40%), 2. Detailed service execution proposal (30%), and 3. Site manager's experience in horticulture (30%).

The contract covers the supply and maintenance of office plants at 240 Madiba Street, 40 Church Square, and SITA Centurion for a 3-year period. Services include weekly pruning, pest control, leaf polishing, fertilizing, and replenishing bark/soil. Plants must be rotated monthly and dead plants replaced within 48 hours. The site manager must be capable of administering first aid and overseeing staff, who are subject to pre-screening and potential security clearance.

Pricing must be submitted in South African Rand and be inclusive of 15% VAT. Bidders must provide a total cost breakdown as per Annexure A. The National Treasury reserves the right to negotiate rates.

Mandatory requirements include: 1. Valid registration on the Central Supplier Database (CSD), 2. Valid Tax Compliance Status (TCS) or SARS PIN, 3. Submission of B-BBEE certificate or sworn affidavit for preference points, 4. Proof of authority to sign the bid (e.g., resolution of directors), and 5. Completion of all SBD forms (including SBD 1, 3.3, and 4).