Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Status: Closed — No Longer Accepting Submissions
This tender closed on 18 June 2021. Submissions are no longer accepted. The tender lifecycle continues — check the awards section for updates.
Published
18 Jan 2026
OCDS Reference
ocds-9t57fa-1196
Port st. Johns local municipality is inviting service providers to bid for the supply, installation, and maintenance of an electronic document management system (edrms) for a two-year period. This project aims to digitize and manage municipal records, including back-scanning historical documents and providing staff training.
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AI Document Analysis Stages
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Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: 19.05 TENDER DOC - Electroni Doc. Man. System.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
19.05 TENDER DOC - Electroni Doc. Man. System.pdf
The Port St John’s Local Municipality is seeking a service provider to supply, install, and maintain an Electronic Document Management System (EDMS) for a period of two years. The project includes digitizing historical paper-based records (dating back to 2011), configuring off-site backups, developing an e-Governance strategy, and integrating the system across various municipal departments.
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Organization
National Treasury (OCDS)Matched by category & region
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Important Dates
Source: 19.05 TENDER DOC - Electroni Doc. Man. System.pdfClosing date: 18 June 2021 at 11:00 AM. No site inspection or briefing session is scheduled.
Contact Information
Source: 19.05 TENDER DOC - Electroni Doc. Man. System.pdfSCM Enquiries: N. Baleni, (047) 564 1207/8 or [email protected]. Technical Enquiries (ICT/EDRMS): Mr Z. Tshalisi, 066 488 3975 or [email protected].
Submission Guidelines
Source: 19.05 TENDER DOC - Electroni Doc. Man. System.pdfSubmit in a sealed envelope clearly marked with the bid number (RE-PSJLM-CORP-2020/21-22) and project description. Deliver to the Reception Area, Port St. Johns Municipal Offices, Erf 257 Main Street. Bids must be submitted on the official forms provided (do not re-type). Late, telegraphic, faxed, or emailed bids will not be accepted.
Evaluation Criteria
Source: 19.05 TENDER DOC - Electroni Doc. Man. System.pdfEvaluation follows an 80/20 preference point system (80 points for price, 20 points for B-BBEE status). Bidders will be assessed on functionality and price in accordance with the Municipality's Supply Chain Management Policy.
Technical Specifications
Source: 19.05 TENDER DOC - Electroni Doc. Man. System.pdfSupply, installation, and maintenance of an Electronic Document Management System (EDRMS) for two years. Requirements include: 20 user licenses (expandable), 32 TB storage (expandable), integration with existing systems (Financial, Performance, Human Capital, Active Directory), and electronic signing capabilities. Hardware must meet Windows 2019 Server performance requirements and include 4 bulk scanners and 1 A3 scanner. The scope includes back-scanning records from 2011, developing an Institutional Memory Preservation Strategy, and training 20 staff members.
Financial Requirements
Source: 19.05 TENDER DOC - Electroni Doc. Man. System.pdfBidders must include VAT in their bid rates. Prices are fixed for the duration of the two-year contract. No contract adjustments are permitted.
Compliance Requirements
Source: 19.05 TENDER DOC - Electroni Doc. Man. System.pdfMandatory requirements: 1) Valid CSD registration report/number; 2) Valid municipal rates clearance (not older than 90 days) or a signed lease agreement; 3) SARS Tax Compliance Pin; 4) SANAS-approved B-BBEE certificate or DTI sworn affidavit; 5) Completed and signed MBD forms; 6) For Joint Ventures, a detailed, signed JV agreement is required. Failure to submit these documents will result in disqualification.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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Explore Our BlogMedian Estimate
R 2 901 064
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.