Pre-qualified list of accounting, assurance, coaching and training service providers for gauteng schools (3-Year term)

Bidding procedure enquiries: GdeProcurement6, Tel: 011 355 1260, Email: [email protected]. Technical enquiries: Teboho Mayeza, Tel: 011 355 0620, Fax: 011 355 0258, Email: [email protected]. GPT Contact Centre: Tel: 0860 011 000. Tender documents available at: http://www.treasury.gpg.gov.za.

Submit bids in a sealed envelope clearly marked with: Bidder Name, Address, Tender Number (GT/GDE/025/2021), and Section Number. Deposit in the 24/7 tender box at Gauteng Provincial Treasury, Imbumba House, 75 Fox Street, Marshalltown, Johannesburg, on or before 11 June 2021 at 11:00. Fax or email submissions are not accepted. Use official GPG RFP forms (do not re-type). Complete and sign all required forms (RFP 04 to RFP 09 and PREF documents). Failure to submit required information or sign forms may result in disqualification. Late or incomplete submissions may invalidate the bid.

Two-stage evaluation process: 1) Administrative Compliance and Functionality (Stage 1), 2) Preference Points (Stage 2). Stage 1: Bids are first checked for administrative compliance (mandatory returnable documents: SBD1, SBD4, SBD8, SBD9, and valid professional membership certificates). Non-compliance results in elimination. Functionality is then scored out of 100 per category, with a minimum threshold of 70 points. Bidders scoring below 70 are disqualified. Stage 2: Preference points are awarded under the 90/10 system (0 points for price, 10 points for B-BBEE). To qualify for B-BBEE points, submit a valid SANAS-accredited B-BBEE certificate or a Sworn Affidavit attested by a Commissioner of Oaths.

The Gauteng Department of Education (GDE) seeks to establish a pre-qualified list of service providers for a 3-year term to deliver services in one or more of the following categories: A) Accounting and Bookkeeping, B) Assurance, C) Training, Coaching, and Advisory Services on Financial Management. Scope of work includes: 1) Compiling Annual Financial Statements in accordance with legislative frameworks (e.g., South African Schools Act, Sections 42 and 43), including verification, adjustments, and performance analysis. 2) Conducting financial regularity and performance audits, including risk assessment, compliance verification, and assurance on financial statements. 3) Providing coaching, training, and advisory services to improve financial management and governance, including skill transfer. 4) Assisting schools in developing, implementing, and monitoring internal controls aligned with Auditor General principles. Bidders must indicate their preferred category(ies) and provide CVs of personnel with valid professional accreditations (e.g., SAICA, SAIPA, IRBA, ACCA, IAC, CACA, CIMA, CFA(SA), SAIBA, ICSA). For Category A, personnel must demonstrate experience in accounting/bookkeeping (5+ years for Project Director preferred).

Mandatory documents (failure to submit results in elimination): SBD1 (Request for Proposal), SBD4 (Bid Commitment and Declaration of Interest), SBD8 (Declaration of Bidder’s Past Supply Chain Management Practices), SBD9 (Certificate of Independent Bid Determination), and valid professional membership certificates (e.g., SAICA, IRBA, SAIPA, ACCA, IAC, CACA, CIMA, CFA(SA), SAIBA, ICSA). Additional requirements: CSD registration, valid SARS Tax Compliance Status (TCS) pin, and valid B-BBEE certificate (SANAS-accredited) or Sworn Affidavit (for EME/QSE) attested by a Commissioner of Oaths to qualify for preference points. Joint ventures must submit Team Agreements and proposed revenue percentage split. Service providers must register for e-invoicing at [email protected].