Supply of ms automatic couplers and drawgears for PRASA (kwazulu-natal) – 12-Month as-and-when-required contract

Bid enquiries: Johnson Zwane, Telephone: 031 813 0102, Email: [email protected]. Submission address: Bid Box No. 5, PRASA Regional Office, 65 Masabalala Yengwa Avenue, Helpdesk, PRASA SCM, KwaZulu-Natal.

Submit sealed bids by 09 June 2021 at 12:00 to Bid Box No. 5 at PRASA Regional Office, 65 Masabalala Yengwa Avenue, Helpdesk, PRASA SCM, KwaZulu-Natal. Bids must be recorded in the submission register before deposition. Use official forms provided—do not re-type. Late or incorrectly addressed bids will be disqualified. Mandatory returnable documents include: Price Schedule/Pricing Form, completed RFQ documentation (all declarations and Commissioner of Oath signatures), SBD 6.2 (Local Content Declaration), Annex C (Local Content Summary Schedule), Joint Venture/Consortium Agreement (if applicable), signed company letterhead acknowledging technical specifications, warranty, and inspection requirements, and a signed closing register. Failure to submit any mandatory document results in automatic disqualification.

Evaluation occurs in three stages: 1) Administrative responsiveness: Bids missing mandatory documents (e.g., Price Schedule, SBD 6.2, Annex C, or signed acknowledgments) are disqualified. 2) Price (80 points) and B-BBEE (20 points): Price scoring uses the formula PS = 80(1 - (Pt - Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid price. B-BBEE points are awarded per the Preferential Procurement Regulations, 2017 (e.g., Level 1 = 20 points, Level 2 = 18 points, down to Non-compliant = 0). 3) Non-mandatory documents (e.g., Company Registration, Directors’ IDs, B-BBEE Certificate, Tax Clearance, CSD report, UIF registration, bank proof, COID Letter) may be requested later from responsive bidders. Subcontracting >25% to a lower B-BBEE entity may reduce points unless the subcontractor is an EME.

Procurement of MS Automatic Couplers and Drawgears for 12 months on an as-and-when-required basis. Technical requirements: 1) Products must meet specifications listed in the tender (e.g., Automatic Coupler Material No: M00001863, Automatic Knuckle Coupler M00043667, Yoke M00064309, Plunger M00065983, Bush M00044981). 2) Non-conformances must be resolved within 10 days. 3) All components must include a 12-month warranty. 4) Test/inspection reports must be provided for the Automatic Coupler (M00001863). 5) Bidders must quote on all items listed in the Bill of Quantities (BOQ). 6) Local Content: All items must comply with SATS 1286:2011 and Preferential Procurement Regulations, 2017. Bidders must complete Annex C (Local Content Declaration) and SBD 6.2. Failure to declare local content or comply with thresholds may result in disqualification or penalties.

Pricing: Quote in South African Rand (ZAR), fixed price, including VAT. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice. Prices must cover all costs (delivery, packaging, etc.). Late deliveries may incur penalties. No payment for containers/packing materials unless specified. Currency: Only one exchange rate may be used for foreign currency payments (if applicable), based on SARB rates at 12:00 on the bid advertisement date. Proof of SARB rate must be submitted.

Mandatory: 1) Tax Compliance: Submit SARS TCS PIN or CSD number. Apply via e-Filing (www.sars.gov.za) if not registered. Foreign suppliers without RSA presence are exempt from TCS PIN but must declare their status. 2) Central Supplier Database (CSD): All bidders must be registered on the CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt. 3) B-BBEE: Submit valid B-BBEE Certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs). Points awarded per B-BBEE level (e.g., Level 1 = 20 points). 4) Local Content: Comply with SATS 1286:2011 and National Treasury Designated Sectors Instructions. Submit Annex C and SBD 6.2. 5) Declaration of Interest (SBD4): Disclose any state employment or conflicts of interest. 6) Past SCM Practices (SBD8): Declare if listed on National Treasury’s Database of Restricted Suppliers. 7) Other: Valid Tax Clearance Certificate, UIF registration, COID Letter of Good Standing, and proof of bank account (e.g., cancelled cheque). Joint ventures/consortia must submit separate compliance documents for each party.