Waste management services for aidc sites (36 months)

Technical enquiries:

• Name: Mitta Mashishi
• Email: [email protected]
• Phone: not provided

Procedural enquiries:

• Name: Sharon Mashala
• Email: [email protected]
• Phone: not provided

Submission address: AIDC tender box, Main Gate, Automotive Supplier Park, 30 Helium Road, Rosslyn, 0200.

• Submit one original copy, one duplicate copy and one USB drive to the AIDC tender box at Main Gate, Automotive Supplier Park, 30 Helium Road, Rosslyn (postal code 0200).
• Bids must be delivered by 11:00 am on 28 May 2021; late submissions will be rejected.
• Use only the official SBD forms (SBD 1, 3.3, 4, 6.1, 6.2, 8, 9) – do not re‑type or alter printed text; any corrections must be clearly crossed out, initialed and signed.
• Required returnable documents (completed in black ink): CSD summary report, SARS tax‑compliance PIN, VAT registration proof, CIPC registration documents, B‑BBEE certificate/affidavit (≤6 months), company profile, power of attorney/board resolution, financial standing letter or bank rating, waste‑transport permit, COIDA/Unemployment‑Insurance/Workmen’s‑Compensation certificates, public‑liability cover (≥R2 million).
• Joint‑venture bidders must submit a consolidated B‑BBEE certificate and documentation for each partner.
• Amendments may be emailed (clearly marked “Amendment to bid …”) but only if the original documents are already in the bid box; otherwise the amendment will be ignored.
• All documents must be in English and signed where required; failure to provide any mandatory document results in disqualification.

• Bids are scored against four stages:

a) Mandatory compliance criteria (required documents, tax status, CSD registration, B‑BBEE verification).

b) Local production and content (SBD 6.2).

c) Functional assessment of the waste‑management proposal (service levels, equipment, staffing).

d) Preference‑point system (80 % technical score + 20 % preferential points).

• Preference points are awarded via SBD 6.1 in line with the Preferential Procurement Regulations 2017.
• Minimum compliance is mandatory; failure to meet any mandatory item renders the bid invalid.
• Detailed scoring matrix is in Part C C1 (not reproduced here).

Scope: Provide waste‑management services for three AIDC sites (Automotive Supplier Park – Rosslyn, Gauteng Automotive Learning Centre – Rosslyn, AIDC Incubation Centre – Ford) for 36 months.

Key deliverables:

• Regular collection and disposal of non‑recyclable waste (general, food, packaging, broken furniture).
• Recycling services, including provision of colour‑coded bins, segregation at source, and monthly recycling reports.
• Confidential document shredding (on‑site shredding machine, witness by client).
• Hazardous‑waste handling, sampling and disposal.
• Quarterly collection of fluorescent tubes and annual collection of electronic waste and scrap metal.
• Supply and maintenance of all required equipment (skip bins, wheelie bins, drums, cages, trucks).
• Staffing: at least one dedicated on‑site person per site for sorting and cleaning; additional personnel as needed.
• Service hours: 07:00 – 17:00, Monday‑Friday.
• Reporting: daily site checks, weekly waste‑collection logs, monthly waste‑weight reports, quarterly hazardous‑waste reports, annual performance review.
• Compliance with ISO 9001, ISO 14001 and all relevant South African waste‑management legislation.

• Submit firm prices in South African Rand (VAT‑inclusive) on SBD 3.3 – no exchange‑rate clauses or non‑firm prices accepted.
• Prices must cover all costs: personnel, equipment rental, PPE, training, waste‑sampling, disposal fees, travel, insurance, warranties and a 15 % VAT surcharge.
• Provide a detailed cost breakdown per site (ASP, GALC, FIC) and per service category (general waste, recycling, hazardous waste, confidential shredding, equipment, operational overhead).
• Offer must remain valid for the full contract period (3 years) and for 90 days after bid closing.
• No separate bond or guarantee is listed, but bidders must demonstrate financial capacity via a letter from an accountant or a bank‑rated letter (Code A‑D) not older than 6 months.

• Central Supplier Database (CSD) registration – provide summary report.
• SARS Tax‑Compliance Status (TCS) PIN – printed from the SARS e‑filing portal.
• Valid VAT registration certificate.
• CIPC company registration documents (certificate of incorporation, change of name if applicable, directors register, business address).
• B‑BBEE certificate or sworn affidavit (≤6 months, SANAS‑accredited).
• Proof of waste‑transport permit.
• COIDA, Unemployment‑Insurance and Workmen’s‑Compensation certificates.
• Public‑liability insurance ≥ R2 million.
• For joint ventures, submit consolidated B‑BBEE certificate and documentation for each partner.
• All documents must be signed, completed in black ink and submitted with the bid.