Appointment of a service provider for the review of ubuhlebezwe municipality’s comprehensive infrastructure plan (cip)

SCM enquiries: Ms N Ngubane, Tel: 039 834 7700, Fax: 039 834 1168, Email: [email protected]. Technical enquiries: Ms S Sityata, Tel: 039 834 7700, Fax: 039 834 1168, Email: [email protected]. Submission address: Peace Initiative Hall, 15 Margaret Street, Ixopo, 3276. Postal address: P.O. Box 132, Ixopo, 3276.

Submit bids by 21 May 2021 at 12:00 to the tender box at Peace Initiative Hall, 15 Margaret Street, Ixopo, 3276. Late, incomplete, unsigned, faxed, or electronic submissions will be rejected. Bids must be in a sealed envelope and placed in the tender box. Required returnable documents: MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Bidder’s Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). Bids must remain valid for 90 days from closing date. No bids accepted from state employees.

Two-stage evaluation: 1) Functionality (minimum 60 points required to proceed). Points awarded for: company experience (30 points: 5 per signed reference letter), comprehensive infrastructure plan experience (30 points: 5 per signed appointment letter), project manager qualifications (Honours/Masters: 10, Degree/B-Tech: 5, National Diploma: 2), project manager experience (3-5 years: 5, 6+ years: 10), professional registration (Professional Engineer/Technologist: 10, Technician: 5), methodology (clear plan linked to timeframes: 10, fairly linked: 5, none: 0). 2) Financial offer and B-BBEE status (80/20 preference points system). If bids score equal points, MBD 6.1 (3) rule applies.

Scope: Review of uBuhlebezwe Municipality Comprehensive Infrastructure Plan (CIP) for all 14 wards, compliant with National Land Transport Transition Act. Objectives: Address infrastructure backlogs, maintenance backlogs, improve access/mobility, safety/security, reduce environmental impacts, and align with municipal strategic plans (IDP, Spatial Review, Precinct Plans). Deliverables: Prioritized 3-year project list with costs, integration with sewer/water plans, facilities management/maintenance strategy, rural area focus, special transport categories, synchronization with national/provincial/district plans, stakeholder consultation per Municipal Systems Act. Methodology: Site inspections and desktop study. GIS standards: ArcView Shape Files, WGS84 coordinates (Hartebeeshoek 94 datum), DBASE IV (.dbf) attributes, CAD in 3D/WGS84, decimal degree coordinates, metadata records, CD/DVD submission, map package (.mxd). Deliverable formats: Word, PDF, Shape Files, hard copies. Project duration: 1 month after appointment. Team: Project Manager must be a registered Civil Engineer with CIP experience, supported by Town Planning and GIS expertise. Reports: Inception report, monthly progress reports, close-out report.

Submit a detailed pricing schedule including: studies (desktop, stakeholder engagement meetings/reports), reports (draft/final CIP), time-based costs (Professional Engineer/Technologist/Technician/Admin Support per hour), disbursements (travel, printing, A0-A4 paper in color/black & white), office overheads, 15% VAT, and total. Proposals must include a breakdown of fees, team member CVs, and certified qualifications. Appointment subject to uBuhlebezwe Council’s Procurement Policy. Payment contingent on correct service delivery.

Mandatory: Valid tax clearance certificate (or TCS PIN/CSD number) for each bidder/JV partner. CSD registration acceptable if no TCS available. Foreign suppliers: Complete pre-award questionnaire (Part B:3) if not RSA-based. B-BBEE: Submit valid certificate (SANAS logo or auditor’s number) or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Professional registration: Project Leader must be ECSA-registered Civil Engineer; team must include registered professionals. Joint ventures: Submit JV agreement with company registration numbers, partner percentages, and signatures. Additional documents: Ownership proof, Consumer Account Declaration, Declaration of Interests, Municipal Statements (if owning/leasing property), valid municipal account status (not in arrears >90 days), CIDB registration (if applicable), VAT registration, company registration, MBD 4/6.1/8/9 forms. No bids from state employees or tender defaulters.