Construction of four additional offices at erasmuskloof level 4 north

Submission email: [email protected]. Clarifications/queries: [email protected]. Briefing session link: https://jitsi.sita.co.za/RFQ4030-AH-2021Briefingsession.

Submit bids by 14 May 2021 at 11:00 (SAST) via email to [email protected]. Late or incomplete submissions will be rejected. Use only official forms provided (do not re-type). Mandatory documents: SBD 1 (bidder details), SBD 4 (declaration of interest), SBD 6.1 (B-BBEE claim form + certificate/affidavit), SBD 9 (independent bid determination certificate), CSD registration report, pricing schedule (separate envelope, marked with RFQ number, description, and bidder name). Proof of authority to sign must be attached. Bids must be in English. Pricing must include all costs (delivery, labour, etc.) in ZAR, with VAT excluded in breakdown but included in total. Foreign exchange risk must be covered by the bidder. Subcontracting details (if applicable) must be declared, including percentage, subcontractor name, B-BBEE status, and ownership category.

80/20 preference point system applies (bid value ≤ R50M). Points breakdown: 80 for price, 20 for B-BBEE status level. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = bid price, Pmin = lowest acceptable bid price. B-BBEE points awarded per status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Failure to submit B-BBEE proof results in 0 points for B-BBEE. Subcontracting with designated groups (EMEs/QSEs ≥51% black-owned) may earn additional preference. Bidders must substantiate claims if requested.

Scope: Build four additional offices on Level 4 North in Erasmuskloof. Work includes: removal/reposition of existing glass partition and door; supply and fit dry wall (121m², 2.9m high) for four offices; supply and fit 4 matching doors; supply and fit 4 clear glazed (vinyl frosted) windows (2000x? dimensions); supply and fit matching wallpaper (142m²); soundproofing (121m²); supply and fit matching scatting (83m linear). Exact measurements must be verified on-site. All materials must match existing office aesthetics. Compliance with Occupational Injuries and Diseases Act required for all employees and subcontractors.

Pricing must be submitted in ZAR, VAT-exclusive for breakdown but VAT-inclusive for total. Include all costs (delivery, labour, etc.). Price breakdown table required with: description, unit, quantity, unit price (VAT excl.), total price (VAT excl.). Subtotal, 15% VAT, and total bid amount (VAT incl.) must be clearly stated. For imported items: forward exchange cover required upon order receipt; Standard Bank e-Market trader spot rate applies at order issuance; price adjustments for foreign exchange fluctuations only apply to explicitly itemised imported items (no margins added). Inflationary adjustments not permitted for foreign exchange-linked items. Payment terms and bonds/guarantees not specified.

Mandatory registration on National Treasury’s Central Supplier Database (CSD) at www.csd.gov.za prior to submission. Submit CSD registration report with bid. Tax compliance: submit TCS PIN or CSD number. If no TCS, CSD number is mandatory. Foreign suppliers exempt from TCS/PIN if no RSA residency, branch, permanent establishment, or income source. B-BBEE: submit verification certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Proof of authority to sign bid required. Compensation for Occupational Injuries and Diseases Act coverage required for all employees/subcontractors. Subcontractors must also comply with CSD, tax, and B-BBEE requirements. Declaration of interest (SBD 4) and independent bid determination certificate (SBD 9) mandatory. Joint ventures/consortia: each party must submit separate CSD, tax, and B-BBEE proof.