Provision of multi-disciplinary professional engineering services for western cape projects (3-Year contract)

SCM Contact: Lincoln Mathebula, Demand and Acquisition Management Services, 14 Long Street, Cape Town, 8000. Tel: +27 021 409 0523. Email: [email protected]. Project Manager: Mac Nodliwa. Tel: 021 409 0300/0367. Email: [email protected]. Technical Assistance: Samantha Moodley. Tel: 021 409 0385. Email: [email protected]. Submission address: Department of Agriculture, Land Reform and Rural Development, 14 Long Street, Cape Town, 8000. For Attn: Director Finance and Supply Chain Management.

Submit bids in a sealed envelope to the bid box at: Department of Agriculture, Land Reform and Rural Development, Ground Floor (next to Security Area), 14 Long Street, Cape Town, 8000. The bid box is open Mon-Fri, 08h00-16h00. Bids must be deposited before 28 May 2021 at 11h00. Late, telephonic, facsimile, or electronic submissions will not be accepted. Use official forms only—do not retype. Label the envelope with: tender number, tender description, tenderer’s name, contact address, and telephone number. Ensure all pages are initialed and stapled. Corrections to pricing must be crossed out in ink and initialed; correction fluid (e.g., Tipp-Ex) is prohibited. Tampering with or disassembling documents will disqualify the bid. Submit all returnable documents listed in T2.1 and T2.2, including: Form of Offer and Acceptance (C1.1), Data provided by the Service Provider (C1.2.3), SBD 1, SBD 4, SBD 8, PA-15.1/15.2/15.3 (for consortiums/JVs), SBD 6.1 (Preference Points Claim Form), and SBD 9 (Certification of Independent Bid Determination).

Evaluation is a two-stage process. Stage 1 (Functionality): Minimum threshold is 70/100 points. Bids scoring below 70 will not proceed to Stage 2. Criteria and points: Key Persons (50 points total): Construction Project Manager (10), Civil Engineer (10), Structural Engineer (10), Architect (10), Quantity Surveyor (10). Points awarded based on years of experience as a registered professional: 1-2 years (0), 3-4 years (1), 5-6 years (2), 7-8 years (3), 9+ years (5). Company Experience (50 points total): Building Work (15), Civil Engineering Work (20), Structural Engineering Work (15). Points awarded for up to 5 completed projects in the last 10 years (per category). Evidence required: testimonials including project name, value, nature, duration, reference name, and contact number. Stage 2 (Price and B-BBEE): Awarded based on lowest price and highest B-BBEE status level. B-BBEE points do not affect Stage 1 scores. Consortiums/JVs must submit a consolidated B-BBEE certificate or verified scorecard to qualify for preference points.

Scope: Provision of professional services in consortium or multi-disciplinary for engineering projects in the Western Cape for 3 years. Required disciplines: Construction Project Management, Structural Engineering, Civil Engineering, Architectural, and Quantity Surveying. Service providers must indicate whether tendering as a consortium or multi-disciplinary practice. Each discipline must be represented by a registered professional in good standing with the relevant council (e.g., SACPCMP, ECSA, SACAP, SACQSP). Valid professional registration certificates (not older than 6 months) and qualification certificates must be submitted for all key personnel. If a professional practice lacks required personnel, a signed undertaking from a sub-consultant with the required professionals must be attached. All services must comply with the CIDB Standard for Uniformity in Construction Procurement and the Occupational Health and Safety Act (Construction Regulations 2014).

Submit firm prices only (non-firm prices will not be considered). Pricing must be in RSA currency, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Use the Activity Schedule for Time-Based Fees (C2.2.3) if remuneration is time-based. Corrections to pricing must be crossed out in ink and initialed; correction fluid is prohibited. Tender validity period: 90 days from closing date. Professional indemnity insurance of R3,000,000 is mandatory for the consortium or multi-disciplinary team. A combined PI certificate must be submitted for the required amount. Payment terms and conditions will align with the Public Finance Management Act (Section 33) and may require validity period extensions.

Mandatory requirements (failure to comply disqualifies the bid): Submit a resolution letter authorizing the signatory to bind the bidder (varies by entity type: sole proprietor, company, CC, partnership, or JV). All parties in a consortium/JV must submit separate resolutions. Tax Compliance: Submit a valid Tax Clearance Certificate or Tax Compliance Status (TCS) PIN. For consortiums/JVs, each party must submit separate tax compliance proof. CSD Registration: Bidder must be registered on the National Treasury Central Supplier Database (CSD) and provide a CSD report or registration number (MAAA). Sub-contractors must also be CSD-registered and provide proof. B-BBEE: Submit a valid B-BBEE status level verification certificate (or EME affidavit) to qualify for preference points. Consortiums/JVs must submit a consolidated certificate or verified scorecard. Professional Registration: All key personnel must provide certified copies of valid professional registration certificates (not older than 6 months) with their respective councils. Sub-consultant agreements must be attached if applicable. Declaration of Interest (SBD 4) and Certification of Independent Bid Determination (SBD 9) are required.