Supply, maintenance, and installation of traffic signals for 36 months - okhahlamba local municipality

Technical enquiries: Thulile Maphalala, Tel: 071 168 3260, Fax: 036‑448 1986, Email: [email protected].

Finance/Supply Chain enquiries: Friedrich Halgreen, Tel: 036‑448 8041, Fax: 036‑448 1986, Email: [email protected].

Bid submission address: 259 Kingsway Street (opposite Caltex Garage), PO Box 71, Bergville, 3350.

• Submit the completed bid package to the bid box at 259 Kingsway Street (opposite Caltex Garage), Bergville, 3350, before 11:00 on 21 June 2021. Late bids will be rejected.
• Use only the official forms supplied; do not re‑type them.
• All pages must be initialed and signatures provided where required.
• Prices must be quoted in Rand, exclusive of VAT.
• Return all issued documents in the same order and condition as received; failure to do so may lead to disqualification.
• Bids remain valid for 90 days from the date of lodgement and may be accepted at any time within that period.
• No bids will be accepted by fax or e‑mail.
• Required returnable documents: CSD Registration Summary Report, tax clearance certificate or SARS TCS PIN, company registration certificate, certified ID copies of directors/management, B‑BBEE verification certificate or sworn affidavit.
• Mandatory evaluation documents: rates statement/lease agreement, bank letter of good standing, CV of at least one qualified electrician, electrician’s licence.
• Appeals against award decisions may be lodged within 14 days of notification as per Municipal SCM Regulations.

• Preference points are awarded for submission of the B‑BBEE verification certificate or sworn affidavit.
• Mandatory evaluation documents (rates statement, bank letter, qualified electrician CV, electrician licence) must be submitted; missing documents will result in disqualification.
• The bid will be assessed on compliance with technical specifications, price, and required returnable documents.
• The lowest price is not automatically accepted; the municipality reserves the right to accept any part of a bid or reject all bids.
• Evaluation follows the General Conditions of Contract and any Special Conditions of Contract.

• Supply, installation and 36‑month maintenance of traffic signal controllers (SABS SANS 1547:2005 compliant) and traffic signals (SABS SANS 1459:2015 compliant).
• All work must comply with SANS 1921‑1, SANS 1921‑2 and the South African Road Traffic Signs Manual – Volume 2.
• Contractor must manage traffic accommodation, temporary drainage, pedestrian safety and road reinstatement as per the specifications.
• Provide detailed operations and maintenance manuals, training for municipal staff, and spare parts as listed.
• Demonstrations of equipment and services must be offered free of charge at the municipality’s premises; travel costs for off‑site demonstrations are borne by the bidder.
• Contractor must have qualified electricians and appropriate licences, and must prove experience in installation, programming and maintenance of traffic signal systems.

• Prices must be quoted in Rand, exclusive of VAT, and must not vary from the quoted bid price except for approved adjustments or bid validity extensions.
• Payment within 30 days of receipt of a correct invoice; payment dates are the 15th and 30th of each month.
• Invoices must be submitted at least 5 days before the scheduled pay date.
• Performance security (bank guarantee or cashier’s cheque) to be provided within 30 days of award as per Special Conditions of Contract.
• No penalties for price variation if changes do not exceed 15 % of the original contract value, subject to municipal approval.

• Must be registered on the Central Supplier Database (CSD) as a service provider; each JV partner must be individually registered.
• Provide a valid SARS Tax Clearance Certificate or TCS PIN (or CSD number if no TCS).
• Provide a B‑BBEE verification certificate or sworn affidavit to claim B‑BBEE preference points.
• Must be in good standing with all tax, levy and municipal rate obligations.
• Foreign suppliers must complete the pre‑award questionnaire confirming RSA residency, branch, permanent establishment and tax liability.
• No bids accepted from persons in the service of the state.
• Required professional registrations: qualified electrician, electrician’s licence, and any other licences specified in the bid documents.