Turnkey electrification project for port st johns municipality – professional services and construction (2021/22)

SCM enquiries: N. Baleni, Tel: 047 564 1207/8, Email: [email protected]. Technical enquiries: Mr. T. Kwape, Tel: 047 564 6747 or 082 798 5785, Email: [email protected]. Submission address: Port St Johns Municipality, 257 Main Street, Port St Johns, 5120. Municipal Manager: Mr. H.T. Hlazo.

Submit bids in a sealed envelope clearly marked with the bid reference (PSJLM-INEP-2020/21-51) and project title. Deliver by hand to the bid box at Port St Johns Municipality Reception, 257 Main Street, Port St Johns, by 11:00 AM on 04 June 2021. No late, faxed, or emailed submissions accepted. All bids will be opened in public at the same time and date. Required documents: completed official bid forms (MBD series), pricing schedules (MBD 3.1/3.2), tax compliance (TCS PIN or CSD number), B-BBEE certificate (SANAS-approved or sworn affidavit for EMEs/QSEs), CIDB registration (5EP or higher), rates clearance certificate (≤90 days old), and all annexures (A1-F, MBD 4, 6.1, 7.2, 8, 9). Joint ventures must submit a signed JV agreement and combined B-BBEE certificate. Incomplete or unsigned bids will be disqualified.

Evaluation is two-stage: Functionality (150 points) and Price (100 points). Minimum qualifying score for functionality is 105/150. Functionality breakdown: Professional Engineering Services (65 points) - Project Leader (BSc/B-Tech Electrical + 10 years experience: 15), ECSA-registered Professional Engineer/Technologist (35), Professional Indemnity Insurance (≥R1M: 10), Methodology (scope, quality, risk, time, cost management: 5). Construction (85 points) - Project Leader (National Diploma Electrical + 5 years experience: 15), Eskom-authorised personnel (10), Professional Electrician registration (5), Plant ownership/lease (8-ton truck, rock hammers, LDV: 25), Experience (3x signed recommendation letters for projects ≥R3M: 30). Price (80 points) + B-BBEE (20 points) = 100 points. Non-compliance with documentation (e.g., missing TCS, B-BBEE, or JV agreements) results in point deductions or disqualification.

Turnkey electrification project for Port St Johns villages. Scope includes: Design (FSW0, TEC presentation for Eskom, preliminary/detailed design, environmental permits, Bill of Quantities, SHEQ plans), Construction (project management, outage scheduling, MV/LV equipment installation, overhead lines, house connections, testing/commissioning), and Handover (as-built drawings, close-out report to DoE). Materials must comply with Eskom specifications. Additional services: re-survey, environmental scoping, risk management, stakeholder approvals. Mandatory deliverables: approved designs, work plan, surveyed designs, pegs installed, quality inspection reports, beneficiary lists. Contractor must provide site store/office, attend monthly site meetings, and ensure community involvement (CLO, PSC, Ward Councillor). Labour-intensive methods required where marked (LI) in BoQ; unauthorised plant use for LI works will not be paid. Health & Safety Plan must be submitted within 2 weeks of contract award; no work may commence without approval.

Pricing must be submitted on official forms (MBD 3.1 for firm prices, MBD 3.2 for non-firm prices). VAT must be included but shown separately. Bid validity period: 90 days from closing date. Payment terms: invoices with delivery notes, paid within 30 days. Price escalation claims require prior notice and proof; only official index figures accepted. Performance security (e.g., bank guarantee) may be required within 30 days of award. Contractor must insure goods, personnel, and equipment against loss/damage. Penalties apply for late delivery (prime interest rate per day).

Mandatory: CIDB registration (5EP or higher) with CRS number. CSD registration with detailed report. Tax compliance: TCS PIN (or CSD number if no TCS) for SARS verification; each JV partner must submit separate TCS/PIN/CSD. Valid rates clearance certificate (≤90 days) or lease agreement (exemptions require municipal proof). B-BBEE: SANAS-approved certificate (or sworn affidavit for EMEs/QSEs with Commission of Oath stamp); JVs must submit combined certificate. VAT registration number. Professional registrations: ECSA for engineers/technologists, Eskom-authorised personnel, Professional Electrician. Financial statements (audited, ≤3 months old) for CIDB grade 3+. Joint ventures: signed JV agreement with roles/responsibilities. Disqualification risks: non-registration on CSD/CIDB, outstanding municipal rates, misrepresented business address, state employees, incomplete/unsigned forms, or missing documents.