Renovation of four community halls in port st johns municipality (mtumbane, qandu, thaleni, majola)

SCM enquiries: Ms N. Baleni, Supply Chain Manager, Tel: (047) 564 1207/8 or 072 032 5036, Email: [email protected]. Technical enquiries: Mr Mevana, Tel: 072 032 5036, Email: [email protected]. Submission address: Port St Johns Municipal offices, Erf 257 Main Street, Reception Area.

Submit bids in a sealed envelope clearly marked with bid number (PSJLM-COMM-2020/21-44) and project name. Deliver to: Port St Johns Municipal offices, Erf 257 Main Street, Reception Area, by 11:00 AM on 18 May 2021. Late, faxed, emailed, incomplete, or unsigned bids will be rejected. Use official bid forms only—do not retype. Corrections must be lined through, initialed, and written above. Bids must remain valid for 90 days from closing date. Non-responsive bids (missing documents) will be disqualified. Required returnable documents: signed lease agreement or valid rates clearance (≤90 days) or exemption letter; SARS TCS PIN or CSD number; certified B-BBEE certificate (SANAS-approved) or sworn affidavit; CIDB registration (2GB or higher) with CRS number; CSD registration with detailed report; JV agreement (if applicable) with combined B-BBEE certificate. Failure to submit any required document will lead to disqualification.

Evaluation uses the 80/20 Preferential Procurement Regulations 2017 system. Points allocated as follows: Price (80 points) – awarded to the lowest bidder; B-BBEE Status Level of Contribution (20 points) – awarded based on submitted B-BBEE certificate. Total: 100 points. Bidders must submit a certified B-BBEE certificate (SANAS-approved) or sworn affidavit to qualify for preference points. Failure to attach B-BBEE documentation will result in losing preference points.

Scope: Renovations of 4 community halls (Mtumbane, Qandu, Thaleni, Majola). Successful bidder must sign a written contract form (MBD7). No site inspection will be conducted. Contract period: 8 months. Fixed rates apply—no contract adjustments allowed. Penalties: 5% of invoice amount may be withheld if contractor fails to produce required registers. Work must comply with project specifications outlined in Chapter 4 of the bid document.

Bid sum must be inclusive of VAT. Pricing must be submitted in the official bid form in both words and figures. Bids must not include conditional or unbalanced rates. Payment terms and penalties are governed by the General Conditions of Contract. Contractor is liable for additional costs if they withdraw after bid acceptance or fail to sign the contract.

Mandatory: CSD registration with detailed CSD report; CIDB registration (2GB or higher) with CRS number; SARS TCS PIN or CSD number (TCS certificate or PIN can be obtained via e-Filing at www.sars.gov.za); valid rates clearance or signed lease agreement (≤90 days) or exemption letter; certified B-BBEE certificate (SANAS-approved) or sworn affidavit (original stamp from Commission of Oath). For joint ventures: combined B-BBEE certificate and detailed JV agreement. Foreign suppliers must complete the pre-award questionnaire in Part B:3. Non-compliance with any requirement will result in disqualification. No bids accepted from persons in the service of the state.