Professional service provider for updating the tshwane comprehensive integrated transport plan (citp) – 3-Year as-and-when required contract

Technical enquiries: Rashela Mabitsi – Tel: 012 358 8495 – Email: [email protected]

Supply‑chain enquiries: Khodani Mudziwa – Tel: 012 358 8029 – Email: [email protected]

Department: Roads and Transport Department, City of Tshwane Metropolitan Municipality, C De Wet Centre, 175 Es’kia Mphahlele Drive, Pretoria West 0183

• Submit one sealed envelope containing all required returnable documents (company registration, tax/lease agreement, clearance certificate, B‑BBEE certificate, CSD summary, certificate of authority for signatory, CVs, etc.)
• Envelope must be labelled with correct identification details and placed in the Procurement Advice Centre, C De Wet Centre, 175 Es’kia Mphahlele Drive, Pretoria West (0183) no later than 10:00 on 30 June 2021
• Late submissions will be rejected; bids received after the deadline are not considered
• All forms must be completed in black ink; pencils are not allowed
• Use only the official bid forms provided (MBD 1‑7, pricing schedules MBD 3.1/3.2, etc.) – do not re‑type
• Bids must be signed by an authorised signatory as per the Certificate of Authority for Signatory (company resolution, partnership agreement, etc.)
• Bids remain valid for 90 days after the closing date
• Disqualification triggers include missing pages, use of pencil, influence on evaluation, prior poor performance, conflict of interest, inclusion on bid defaulters register, abuse of SCM system, incomplete certificate of independent determination

• Stage 1 – Administrative compliance: check that all returnable documents are complete and correctly signed
• Stage 2 – Mandatory criteria: verify that qualified personnel are listed (project manager, transport modeller, engineer, GIS specialist, public‑participation expert, etc.) and that CVs demonstrate required experience
• Stage 3 – Functionality: minimum 70 points required; points awarded for experience (years, project appointments), qualifications and letters of appointment/completion
• Stage 4 – Preference points: 80 % of total score for price, 20 % for B‑BBEE status (certified B‑BBEE level must be submitted)
• Bidders scoring below 70 points in functionality are eliminated
• Any failure to meet mandatory criteria or to provide required documents results in automatic disqualification

Scope: Update seven identified chapters of the Tshwane Comprehensive Integrated Transport Plan (CITP) – Transport Register, Spatial Development Framework, Public Transport Plan, Transport Infrastructure Strategy, Freight & Logistics Strategy, Funding Strategy, Implementation/Monitoring & Evaluation.

Deliverables include:

• Updated chapter texts and supporting data (spatial data in shapefile/File‑Geodatabase format, metadata report, maps, hard and digital copies)
• Updated EMME demand model and 13 Aimsun regional models (integration with GIS, ARC, Excel, GDRT model)
• Surveys and data collection as per Annexure A
• Service‑level agreement and contract form (MBD 7.2)
• Project management reports, progress reports, presentations, secretarial services
• Final CITP documents, executive summary, A1 posters, video clip, maps

Standards: comply with NLTA, National Transport Master Plan, IPTN technical guidance (Version 4, Jan 2018), Minimum Information Requirements for Transport Register (29 July 2016), GIS and database standards as specified.

Service levels: milestones linked to payment schedule; regular monthly progress reports; quarterly reporting to Project Steering Committee; adherence to risk, time and quality management plans.

Pricing format: separate firm‑price schedule (MBD 3.1) and non‑firm price schedule (MBD 3.2); all taxes inclusive; delivery costs must be included.

Milestone payments: items 1‑4, 9‑16, 18 paid on completion of agreed milestones; items 5‑8, 17 paid on completion of consultations/workshops or hours performed.

Items 19‑29 paid on delivery of final outputs (posters, maps, video, electronic files, etc.).

Payment terms: proportionate to completed tasks as agreed with the City; invoices submitted against milestone certificates.

Bond/guarantee: not explicitly stated – assume none unless required in contract form.

Payment terms must align with municipal payment policy; VAT applicable at standard rate.

• Central Supplier Database (CSD) registration and valid CSD number required
• Tax compliance: submit SARS PIN/TCS certificate or proof of registration as e‑filer
• B‑BBEE: certified B‑BBEE level certificate must be attached to claim preference points
• CIDB: not explicitly required, but professional registrations (ECSA for engineers, etc.) must be provided
• CIPC: company registration certificate required
• Professional registrations: ECSA for engineers, GIS practitioners, transport planners as applicable
• Local content: recommendation to have office within Tshwane or reasonable distance for efficient interaction
• Disqualification triggers listed in “Very Important Notice on Disqualifications” (missing pages, pencil use, conflict of interest, bid defaulter register, etc.)