Turnkey electrification of mamone village households - design to commissioning (CIDB 3ep or higher)

Supply Chain Management Unit: Ms R Sekgoele, Tel: 013 265 8607, Email: [email protected], Address: Private Bag X 434, Jane Furse, 1085. Technical Services: Mr P Senong, Tel: 013 265 8735, Email: [email protected], Address: Private Bag X 434, Jane Furse, 1085. Submission address: Tender box at Makhuduthamaga Local Municipality, No.1 Groblersdal Road, Jane Furse, 1058.

Submit a sealed envelope with the project name (LIM473/MAMONE-ELECT/21/22/032) and description clearly marked. Deposit into the tender box at Makhuduthamaga Local Municipality, No.1 Groblersdal Road, Jane Furse, 1058, before 12:00 on 30/05/2021. Late, faxed, or emailed submissions will not be accepted. Courier deliveries are accepted if received on time. All pages must be initialed and signed by an authorized company director or representative. The original bid document must be submitted—no copies accepted. Ensure all returnable documents (PART T2) are fully completed. Bids must be submitted as a whole, not in parts. No two-envelope system is used. Arithmetical errors will be corrected per tender rules (figures govern over words).

Evaluation follows the Preferential Procurement Policy Framework Act (Act 5/2000) and revised procurement regulations (April 2017). Bids are first evaluated for functionality. Only bids meeting the minimum functionality score proceed to the 80/20 point system: 80 points for price, 20 points for B-BBEE. The municipality reserves the right not to award to the lowest bidder. All bids remain valid for 90 days. Technical proposals are evaluated for quality, and only those scoring above the minimum threshold advance to financial evaluation. The score sheet includes all criteria, weights, and values as per bid documents. Each panel member independently awards scores, which are then aggregated. The municipality may request written evidence of financial, labor, or other resources for carrying out the contract.

Scope: Turnkey contract for the electrification of households at Mamone Village, including design phase to commissioning phase. The bidding entity must be the same entity that executes the project—fronting is disqualifiable. Joint ventures/consortia must submit separate CSD reports for each company. The project must comply with all Covid-19 legislative protocols. The municipality reserves the right to revise abnormal or irregular prices to market-related rates during implementation. The bidder must have the capacity to complete the project within 7 months of contract signing.

Pricing must be in South African Rand, fixed for the contract duration, and inclusive of all duties, taxes, VAT, and levies applicable 14 days before the closing date. Rates must be market-related and competitive. The Form of Offer and Acceptance (C1.1) and Bills of Quantity must be completed. The municipality may request securities, bonds, guarantees, or insurance certificates before contract formation. Payment terms are subject to inspection by the employer. No alternative bids are accepted unless a main compliant bid is also submitted.

Mandatory documents to attach: Valid CSD registration report (verified between advert and closing date). Tax compliance status (pin or valid tax clearance certificate). Municipal rates and taxes statement for the company or its directors (not in arrears for >3 months). If renting, provide lease agreement and owner’s municipal rates proof. Letter of Good Standing from the Department of Labour (COIDA). CIDB Grading 3EP or higher (consolidated for joint ventures). Occupational Health and Safety letter (Electrical Installation Regulation 6(4)). Professional Indemnity Insurance for the Design Engineer’s company. Installation Electrician Certificate/Three-phase Wireman’s License or Master Electrician License. Proof of ECSA registration for the Design Engineer. Joint venture/consortium agreements (if applicable). All documents (A-E) must be submitted for each company in a joint venture. Failure to attach any required document will disqualify the bid.