Appointment of a suitable service provider to supply and deliver branded materials (gazebo’s and banner combo) for the department of human settlements

All items must meet the technical specifications and carry 100 % local content for the textile sector, verified using SABS SATS 1286:2011.
Prices must be quoted in ZAR, VAT‑exclusive, all‑inclusive of delivery and labour for off‑loading, and remain firm for 30 days.
Submit a complete set of compulsory forms (A‑K) signed and initialed, including certified company registration, Tax Clearance or SARS PIN, B‑BBEE certificate, and municipal account statements.
Register on both the Central Supplier Database and the City of Johannesburg Supplier Database before quoting.
Provide proof for specific goal points (Black and Women ownership, Johannesburg enterprise) to claim up to 20 preference points.
Deliver sealed quotations in separate envelopes marked with RFQ COJ0094‑25/26 to the Sappi Building by the closing time; any non‑compliance or false declaration results in automatic disqualification.

Advert Date: 04 February 2026
Closing Date & Time: 11 February 2026, 10:30 am
Quotations remain open for acceptance for 30 days after lodgement.
Forward exchange‑rate cover (if price is based on exchange rate) must be obtained within 14 days of order placement.
Tax Clearance/SARS PIN may be requested within 48 hours after tender closure, prior to award.

Contact Person: Sduduzo Dludla
Email: [email protected]
Submission Address: Quotation box at Sappi Building, 48 Ameshoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dischem).
Group Head – Strategic Supply Chain Management, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein (address for sealed envelope placement).

Submit the quotation in separate sealed envelopes clearly marked with RFQ number COJ0094-25/26, closing date and time (11 Feb 2026, 10:30 am).
Deliver the sealed envelopes to the quotation box at Sappi Building, 48 Ameshoff Street, Braamfontein (opposite Food Lovers & Dischem).
All required forms must be completed in black ink, signed and initialed on every page:

Form A – Conditions of Quotation
Form B – Specification
Form C – Form of Quotation and Form of Acceptance
Form D – Statement of Authorisation
Form E – MBD 4 Declaration of Interest
Form F – MBD 8 Declaration of Past SCM Practices
Form G – MBD 9 Certificate of Independent Bid Determination
Form H – Declaration on State of Municipal Accounts
Form I – Occupational Health & Safety Agreement
Form J – Preference Points Claim Form (PPF)
Form K – Local Content Declaration (MBD 6.2)
Additional annexes listed in the checklist (e.g., B‑BBEE certificate, Tax Clearance or SARS PIN, CIDB registration if applicable, SETA accreditation for training suppliers, Health Certificate for catering suppliers).

Attach original certified copies of:

Company registration document
Tax Clearance Certificate or SARS One‑Time PIN
B‑BBEE certificate or sworn affidavit
Lease agreement or affidavit from lessor (if applicable)
Municipal account statements for the company and directors (not older than 3 months)

Ensure all price items are crossed out with pen and initialed for any corrections; correction fluid is not permitted.
Prices must be firm for 30 days, quoted in ZAR, VAT‑exclusive, all‑inclusive of delivery, and include labour for off‑loading.
Failure to complete any compulsory document or to sign the quotation will result in automatic disqualification.

RFQ validity: quotations must remain open for acceptance for 30 days from lodgement.
Scoring follows an 80:20 point system (Preferential Procurement Regulations 2022):

Price – up to 80 points (lower price receives higher points; formula provided in the tender).
Specific goals – up to 20 points, awarded for:

51 % or more Black ownership (BBBEE) – points allocated as per PPF.
51 % or more Women ownership – points allocated as per PPF.
Enterprise located within the City of Johannesburg Metropolitan Municipality – 10 points.
Minimum local content threshold for the designated sector (Textile) is 100 % – calculated using SABS SATS 1286:2011 formula. Non‑compliance leads to disqualification.
Any false declaration on MBD forms results in automatic disqualification.
Preference points must be supported by the required documentation; otherwise the points are not awarded.

Scope: Supply and deliver branded gazebos, pull‑up banners, wall banners, parasol garden umbrellas, foldable plastic tables, fully‑wrapped A‑frames, rectangular tablecloths, shark‑fin double‑sided banners and foldable director’s chairs, all bearing COJ/Human Settlements branding.

Key requirements per item:

Gazebos – 3 m × 3 m, waterproof 100 % polyester canvas, ropes, pegs, mechanism and wheelie‑carry bag; supplied in two background colours (black + one colour to be specified).
Pull‑ups – 2 m × 1.2 m, non‑curl PVC, full‑colour logos, social‑media icons, website URL, mechanism and carry bag.
Wall banners – 3 m × 2.25 m, 100 % polyester fabric, collapsible aluminium frame, two design options (step‑and‑repeat logos or images with logos), mechanism and carry bag.
Parasol garden umbrellas – 10 units, two background colours (black + one colour to be specified), full‑colour logos, rubber water base, mechanism and wheelie‑carry bag.
Foldable plastic tables – 12 units, standard dimensions (details on supplier’s spec sheet).
A‑Frames – 2 m × 1 m, aluminium frame, full‑colour branding, lightweight, mechanism and carry bag.
Rectangular tablecloths – non‑stretch, 1 m, 10 units, 100 % poly‑poplin, thermal heat‑transfer print (1‑2 colours), washable.
Shark‑fin banners – double‑sided, 4 m × 2 m, 20 units, full‑colour print both sides, mechanism and carry bag.
Director’s chairs – foldable, 30 units, branding included.

All items must be delivered to the address indicated on the quotation and the supplier must provide labour for off‑loading.

Pricing must be in South African Rand (ZAR), VAT‑exclusive; VAT‑registered suppliers will add VAT separately.
Prices must be firm for 30 days; no price increases after the closing time.
All prices must be all‑inclusive of delivery charges; delivery address as stated in the quotation.
Provide a valid Tax Clearance Certificate or SARS One‑Time PIN with the quotation.
Provide a B‑BBEE certificate or sworn affidavit.
If pricing is based on foreign exchange, submit proof of forward exchange‑rate cover within 14 days of order placement.
No price alterations allowed after submission; any correction must be crossed out in pen and initialed.
Payment terms will be based on official purchase order issued after award; goods/services must not be delivered before receipt of purchase order.

Register on both the Central Supplier Database (CSD) and the City of Johannesburg Supplier Database before quoting.
Provide original certified copy of company registration.
Submit valid Tax Clearance Certificate or SARS PIN.
Submit B‑BBEE certificate or sworn affidavit (must meet the 100 % local content threshold for the Textile sector).
Meet the designated sector local‑content requirement (Textile 100 %) using SABS SATS 1286:2011 calculation.
Provide Declaration on State of Municipal Accounts (including municipal account statements for the company and directors, not older than 3 months).
Complete all MBD forms (MBD 4, 6.2, 8, 9) and sign them.
If applicable, provide CIDB registration (construction), SETA accreditation (training), or Health Certificate (catering).
Comply with Occupational Health & Safety Act requirements as per Form I.
Adhere to the Codes of Good Practice on BBBEE; non‑compliance leads to disqualification.

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