Appointment of accredited service provider for the provision of infrastructure planning and development advanced project management short course for ninety (90) officials for five (5) days.

The Directorate: Municipal Infrastructure Services conducted the training needs assessment exercise for

the employees in the Department and Municipalities where a need for training on Project Management in

line with road to registration on ECSA process. Workplace Skills Plan (WSP) for 2025/2026 financial

year was developed based on the needs received.

Project Management is an essential skill in the Public Service where every Engineering employee is

expected to manage Engineering construction projects implemented by the department and municipalities

according to the Operational Plan, time and again in an organisation.

3. OBJECTIVES

3.1 Provide an opportunity to the employees of the Department and Municipalities to participate

in the capacity development initiatives of the Department that would enhance their skills in

Engineering and construction project management align with Training and Development

initiatives.

3.2 Give Departmental and Municipal employees an understanding on how to manage

Engineering and construction projects work in the Public Service.

3.3 Improve performance in an organisation.

3.4 Assist the employees to identify gaps and challenges while performing their duties and

evaluate their performance against set standards.

REFERENCE NUMBER: SCMU7-25/26-Q013 27

3.5 Give them the knowledge and skills on how to evaluate their work and be able to come up

with their own improvement plan where necessary.

4. DEFINITIONS

The table below defines terms and concepts.

Term / Acronym Definition

Department or COGTA The Eastern Cape Department of Cooperative Governance and

Traditional Affairs and its directorates

Contract or Purchase Agreement The agreement to be entered into for services between the

Department and the Bidder who submits the proposal accepted by

the Department.

SCM Supply Chain Management

Bidder The person or firm submitting the proposal and/or the person or

firm awarded the contract

Bid This Bid, including any amendments or other addenda hereto.

Service Level Agreement (SLA) is a contract between the successful service provider and CoGTA

that defines the level of service expected.

VAT Value Added Tax

5. SUPPLY CHAIN MANAGEMENT LEGISLATIVE FRAMEWORK OF THE BID

5.1. Tax Legislation

5.1.1 The tax matters of the successful bidder must be in order, or satisfactory

arrangements have been made with South African Revenue Service (SARS) to meet

the bidder’s tax obligations.

5.1.2 The Tax Compliance status requirements are also applicable to foreign bidders /

individuals who wish to submit bids.

5.1.3 Bidders are required to be registered on the Central Supplier Database, and the

Department shall verify the bidder’s tax compliance status through the Central

Supplier Database.

5.1.4 Where Consortia / Joint Ventures / Sub-contractors are involved, each party must

be registered on the Central Supplier Database, and their tax compliance status will

be verified through the Central Supplier Database.

REFERENCE NUMBER: SCMU7-25/26-Q013 28

5.2. Procurement Legislation

COGTA has a detailed evaluation methodology premised on Treasury Regulation 16A3

promulgated under Section 76 of the Public Finance Management Act, 1999 (Act, No. ), the Preferential Procurement Policy Framework Act 2000 (Act, No.) and

Preferential Procurement Regulations of 2022.

5.3. Local Economic Development Procurement Framework

In its procurement processes, COGTA employs contents of the Framework of Local Economic

Development (LED) in line with Paragraph 2 of the Eastern Cape Provincial Treasury

Instruction Note No. /17, with the purpose of ensuring maximum retention of

Provincial fiscal spend. This is aligned to the purpose of the LED Framework which is to

provide a platform for state institutions to promote LED through their procurement processes.

In so doing ensuring that at least 60% of their procurement is spent on products produced and

supplied by suppliers in the Eastern Cape Province including SMMEs/ Qualifying Small

Enterprises (QSEs).

6. TIMELINE OF THE BID PROCESS

The period of validity is 60 days, from date of tender closure. The project timeframes of this bid are set

out below:

Activity Due Date

Briefing Session Date N/A

Bid closing date

..............................................at 16:00

All dates and times in this bid are South African standard time.

7. CONTACT AND COMMUNICATION

BIDDING PROCEDURE AND TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT Mr M. Gcolotela CONTACT Mr. T. Majavu / Mr. Cwili

PERSON PERSON

TELEPHONE 076 844 6394 TELEPHON 078 842 2858 / 076 612 6592

NUMBER E NUMBER

REFERENCE NUMBER: SCMU7-25/26-Q013 29

E-MAIL [email protected] E-MAIL [email protected]

[email protected] [email protected] ADDRESS

7.1 Any communication by the Bidder(s) with an official or a person acting in an advisory

capacity for COGTA in respect of this tender is not allowed between the closing date and the

award of the bid.

7.2 Whilst all due care has been taken in connection with the preparation of this bid, COGTA

makes no representations or warranties that the content of the bid or any information

communicated to or provided to Bidder(s) during the bidding process is, or will be, accurate,

current or complete. COGTA, its employees and advisors will not be liable with respect to

any information communicated which may not be accurate, current or complete.

7.3 If Bidder(s) finds, or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this bid or any other information provided by COGTA (other than minor

clerical matters), the Bidder(s) must promptly notify COGTA in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford COGTA an opportunity to consider what

corrective action is necessary (if any).

7.4 Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other information

provided by COGTA will, if possible, be corrected and provided to all Bidder(s) without

attribution to the Bidder(s) who provided the written notice.

7.5 All persons (including Bidder(s)) obtaining or receiving the bid and any other information in

connection with the Bid or the Tendering process must keep the contents of the Bid and other

such information confidential and not disclose or use the information except as required for

the purpose of developing a proposal in response to this Bid.

8. LATE BIDS

Bids submitted after the closing date and time, at the address indicated in the bid documents, will not be

accepted for consideration and where practicable, will be returned unopened to the Bidder(s).

9. COUNTER CONDITIONS

Bidders’ attention is drawn to the fact that amendments to any of the Bid Conditions or setting of counter

conditions by Bidders or qualifying any Bid Conditions will result in the invalidation of such bids.

REFERENCE NUMBER: SCMU7-25/26-Q013 30

No specific requirements found