Supply and delivery of kitchen surplus for agrément south africa

• Complete the Bidder’s Disclosure form (SBD4) included in the tender package. This is mandatory for all bidders. \n• Submit the completed SBD4 form together with your quotation. \n• Bids from any person (or their directors, shareholders, partners, or controlling interests) listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified. \n• No specific submission address, electronic portal, or deadline is mentioned in this document. Follow the standard submission instructions provided in the tender package or the main tender notice.

• The bidder, and any of its directors, trustees, shareholders, members, partners, or persons with controlling interest, must not be employed by the state. If so, full particulars must be disclosed in the SBD4 form. \n• Declare any relationships between the bidder (or connected persons) and employees of the procuring institution. Provide full details if applicable. \n• Declare any interest in other related enterprises, whether or not they are bidding for this contract. Provide full details if applicable. \n• Confirm the bidder is not listed on the Register for Tender Defaulters or the List of Restricted Suppliers. \n• Certify that the bid was prepared independently, without collusion, consultation, or agreement with competitors. \n• Ensure no disclosure of bid terms to competitors before the official bid opening or contract award. \n• Confirm no prior or ongoing consultations with procuring institution officials regarding this procurement, except for clarification requests. \n• Adhere to PFMA SCM Instruction 22 on preventing and combating abuse in the supply chain management system. \n• False or incomplete disclosures may result in bid rejection, reporting to the Competition Commission or National Prosecuting Authority (NPA), or a ban from public sector business for up to ten years.

Submit the SBD 6.1 Preference Points Claim Form as part of your tender. Include all required proof or documentation for specific goals to claim preference points. Omission of proof will result in no points being awarded for those goals. The organ of state may request substantiation of claims before or after adjudication.

Evaluation uses the 80/20 preference point system. Points are allocated as: Price (80 points), Specific Goals (20 points). Specific Goals breakdown: SMMEs (10 points), >50% Black female ownership (5 points), >50% Black youth ownership (5 points). Total: 100 points. Price points are calculated using: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price.

Submit proof of compliance for specific goals to claim preference points. Required documentation: Proof of SMME status (10 points), proof of >50% Black female ownership (5 points), proof of >50% Black youth ownership (5 points). Failure to submit proof forfeits preference points. The organ of state may verify claims and disqualify tenderers for fraudulent or unsubstantiated claims.

• Closing date: 25 May 2026 at 12:00.
• No briefing sessions, site visits, or clarification deadlines are specified in the document.

• Submit the bid together with the signed General Conditions of Contract, duly signed by an authorised representative of the bidder.
• Include all required returnable documents from the tender pack (e.g., declaration forms, draft Service Level Agreement (SLA), conflict of interest declaration, bidder’s technical response).
• Deliver bids to Agrément South Africa by the closing date and time (25 May 2026, 12:00).
• Late submissions or incomplete documentation may result in disqualification.
• All costs of preparing, submitting, and presenting the bid are borne by the bidder. Agrément South Africa is not liable for any bidder costs.

• Award may be given to a bidder who did not score the highest, in accordance with section 2(1)(f) of the PPPFA.
• Agrément South Africa may negotiate with one or more preferred bidders on price and terms; other bidders will not receive the same opportunity.
• Site inspections, product evaluations, or explanatory meetings may be conducted before or after adjudication to verify service quality.
• Agrément South Africa reserves the right to correct mistakes in tender documents at any stage.
• The tender process may be cancelled or terminated at any stage, including after closing date, presentations, or evaluation.
• Multiple bidders may be awarded based on size or geographic considerations.
• The SLA will prevail in case of conflict with the bidder’s proposal.

• Scope: Assist with purchasing and delivery of kitchen surplus.
• Deliverables:

• Negotiate and conclude a Service Level Agreement (SLA) with Agrément South Africa, including resource allocation, inclusions/exclusions, and standard turnaround times.
• Provide resources, procedures, and technological systems for proper service performance.

• Requirements:

• Demonstrate capacity to act honestly, fairly, and with due skill, care, and diligence.
• Comply with all statutory or common law requirements.
• Avoid fraudulent or misleading practices.
• Ensure transparency and prioritise Agrément South Africa’s interests.
• Protect confidential information and obtain written consent before disclosure.

• Service Levels: SLA must define resource allocation, inclusions/exclusions, and turnaround times. Agrément South Africa reserves the right to reject unacceptable amendments.

• No specific pricing format, bonds, guarantees, or payment terms are stated.
• Bidder bears all costs of bid preparation, submission, and participation.
• No financial capacity requirements are explicitly mentioned.

• Tax compliance: Must be tax compliant with a valid tax clearance certificate verified against the Central Supplier Database (CSD). Non-compliance may result in award withdrawal or contract cancellation.
• Tender Defaulters/Restricted Suppliers: Bidders listed on the National Treasury’s Register of Tender Defaulters or Restricted Suppliers list are ineligible.
• Statutory compliance: Must comply with all applicable statutory and common-law business requirements.
• Conflict of interest, corruption, and fraud:

• Disclose any actual or potential conflicts of interest.
• No collusive tendering, anti-competitive conduct, or bribery.
• No gifts, gratuities, or inducements to Agrément South Africa officials or representatives.
• Past convictions for fraud/forgery may lead to disqualification, even if not listed on the Tender Defaulters list.

• No explicit B-BBEE, CIDB, or professional registration requirements are mentioned.