Appointment of a construction materials expert advisor for agrément south africa’s technical executive committee

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• Submit the completed SBD 4 form (Bidder’s Disclosure) as part of your bid.
• The declaration must be fully completed, signed, and dated.
• Incomplete, false, or unsigned declarations will result in automatic disqualification.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified.

• Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• All declarations in the SBD 4 form must be complete, truthful, and accurate.
• Bidders must certify independence from competitors (no collusion, price-fixing, or market allocation agreements).
• Ethical conduct is required: no prior consultation with procuring institution officials except for clarification, and no involvement in drafting specifications.

• The role is to advise the Technical Executive Committee of Agrément South Africa as a construction materials expert.
• The bidder must submit a signed SBD 4 disclosure form as part of the technical submission.

• Complete the SBD 4 disclosure form, including: - Declaration of state employment (if applicable) for the bidder, directors, trustees, shareholders, members, partners, or controlling persons. - Declaration of any relationship with employees of the procuring institution. - Declaration of any interest in other related enterprises.
• Compliance with the Prevention and Combating of Corrupt Activities Act and related legislation is mandatory.
• Bidders must certify that the bid was prepared independently and without collusion.

Submit the following returnable documents with your bid: 1) Signed general conditions of contract (duly signed by an authorised representative). 2) Technical response with declarations as per Section 3 (e.g., honesty, resource employment, conflict management, statutory compliance, disclosure of material information, avoidance of fraud). 3) Cover letter declaring no access to ASA proprietary information or unfair advantage. All bid preparation costs are borne by the bidder. Submissions must comply with confidentiality (no disclosure without ASA’s written approval) and indemnity clauses (bidder liable for costs/damages arising from breach).

Disqualification risks: 1) Non-tax compliance (valid tax clearance certificate required; non-compliance may result in award withdrawal or contract cancellation). 2) Listing on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. 3) History of collusion, corruption, fraud, or forgery convictions (bidder or its members/directors). 4) Access to ASA proprietary information creating unfair advantage. Evaluation will prioritise bidders who demonstrate compliance with anti-corruption, transparency, and statutory requirements.

Scope: Appointment of a construction materials expert to advise ASA’s Technical Executive Committee. Required deliverables: 1) Negotiated and concluded Service Level Agreement (SLA) with ASA, including: allocated resources, inclusions/exclusions, and standard turnaround times. 2) Bidder must declare ability to: act honestly, fairly, and with due skill; employ effective resources and technological systems; manage conflicts of interest; comply with all statutory/common law requirements; disclose material information; avoid fraudulent practices; and prioritise ASA’s interests. Note: SLA terms prevail over bidder’s proposal in case of conflict.

Mandatory compliance: 1) Tax compliance (valid tax clearance certificate; verification against CSD required). 2) No awards to bidders listed on National Treasury’s Register of Tender Defaulters or Restricted Suppliers. 3) Bidders must confirm no past or current fraud/forgery convictions (including members/directors). 4) Anti-corruption: Prohibited actions include collusive tendering, bribery, inducements to ASA officials, or accepting unlawful advantages. 5) Full disclosure of conflicts of interest and material information required. 6) CSD registration mandatory.

• Submit the completed SBD 6.1 Preference Points Claim Form as part of your tender.
• Include all required proof/documentation to claim preference points for specific goals. Omission will be interpreted as not claiming those points.
• The organ of state may request substantiation of preference claims at any stage, including post-adjudication.

• Scoring uses the 80/20 preference point system: 80 points for price, 20 points for specific goals.
• Specific goals and points: SMME status (10 points), >50% Black female ownership (5 points), >50% Black youth ownership (5 points).
• Points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.
• Tenderers must be legally registered entities (e.g., Partnership, Sole Proprietor, CC, Company).
• Failure to submit proof for specific goals means no points are claimed for those goals.

• Scope: Appointment of a construction materials expert to advise the Technical Executive Committee of Agrément South Africa.
• Deliverables: Provide expert advice to the committee.
• Detailed technical standards, capacity requirements, or service levels are not specified in the provided document.

• Submit the completed SBD 6.1 Preference Points Claim Form with your tender.
• Provide supporting documentation to claim points for: SMME status (10 points), >50% Black female ownership (5 points), >50% Black youth ownership (5 points).
• The organ of state may require substantiation of claims at any time.
• Fraudulent claims may result in: disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.