Rural roads asset management system (rrams) development – ngaka modiri molema district municipality

Closing date: 02 November 2026 at 11:00.

Bids valid for 90 days from closing date.

Bidding procedure enquiries:

• Contact: Mr O. Seope / Ms B. Mokate
• Email: [email protected] / [email protected]
• Telephone: (018) 381 9400

Technical information enquiries:

• Contact: Mr Kabelo Pulenyane / Ms Kelebogile Kaelo
• Email: [email protected] / [email protected] / [email protected]
• Telephone: (018) 381 9400

Submission address:

Ngaka Modiri Molema District Municipality

Cnr Carrington and 1st Avenue

Industrial Sites

Mafikeng

Submission method: Sealed envelope marked with bid number NMMDM 25/26/07 PWBS and description, deposited in the bid box at Ngaka Modiri Molema District Municipality, Cnr Carrington and 1st Avenue, Industrial Sites, Mafikeng, by closing date and time.

Closing time: 02 November 2026 at 11:00.

Late bids will not be considered.

Bids valid for 90 days.

All prices in South African currency, VAT inclusive.

All items must be priced; failure to price all items renders bid non-responsive.

All MBDs must be completed and signed in black ink.

Certified copies must have date of certification and be not older than 3 months at close of tender; copies of certified copies not accepted.

Only original stamp and signature accepted.

Proof of residence from ward councillors not accepted.

Soft copy of entire document and returnables saved on USB is compulsory.

Returnable documents include:

• Proof of CSD registration.
• Signed Joint Venture Agreement (if applicable).
• Municipal Rates and Taxes Statements of all directors (not older than 3 months, with specific conditions for lease agreements, tribal authority letters, or affidavits).
• Municipal Rates and Taxes Statements of the company (similar conditions).
• Affidavit if company operates from same address as director.
• Valid Quality Management System (QMS) certified SANAS accredited ISO 9001:2015.
• MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.2 (Contract Form - Rendering of Services), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination) — complete and sign each.

Evaluation follows Preferential Procurement Regulations 2022 with 80/20 preference point system.

Price: maximum 80 points.

Specific goals: maximum 20 points, allocated to 51% Youth Owned Enterprise.

Price scoring formula (80/20): Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender.

Specific goal points claimed must be supported with proof/documentation; false claims may lead to disqualification, contract cancellation, and penalties including restriction from state business for up to 10 years.

Scope: Development of Rural Road Asset Management System (RRAMS) and professional support for Ngaka Modiri Molema District Municipality for three (03) years (36 months).

Bidders must submit a Proposal (Workplan) on methodology and technical approach for implementing the programme.

The appointed bidder must assist the municipality to implement a rural roads asset management system and collect road and traffic data for the road network in its jurisdiction in line with RISFSA.

Work includes updating RRAMS information every three years for lower road classes (3, 4, 5) and every two years for higher classes (1, 2) where applicable.

The programme manager will report monthly to the Municipal Manager and Municipal Council, and manage all reports to National Departments of Transport and Treasury, Provincial Departments of Roads and Local Government.

Service provider must use graduates to carry out fieldwork, recruiting and appointing not more than 5 graduates.

Previous programme work includes training graduates, acquiring data capturing tools, road inventory data collection, road visual condition assessments, traffic data collection, identification of bridges and culverts, web-based system, RRAMS GIS model, updating RCAM/RISFSA, borrow pit inventory, and road safety assessments.

Road authorities should conduct roads condition surveys regularly for both surfaced and unsurfaced roads.

Bidders must submit a Proposal (Workplan) detailing methodology and technical approach for implementing the programme over three municipal financial years.

The methodology should align with RISFSA and include data collection, road condition surveys, traffic data, and establishing pavement and bridge management systems compatible with national standards.

Service provider must use graduates for fieldwork, recruiting not more than 5 graduates.

Programme manager to report monthly to the Municipal Manager and Municipal Council, and handle all required reports.

Bidders must be suitably qualified and experienced Engineering Consulting firms.

Company must have valid Quality Management System ISO 9001:2015.

Specific years of experience not stated in document.

Bidder must have and submit a valid Quality Management System (QMS) certified by a SANAS accredited body, ISO 9001:2015.

The QMS certificate must be submitted with the bid.

Pricing schedule must be completed with all items priced, VAT inclusive, in South African Rand.

Price scoring under 80/20 system: Ps = 80(1 - (Pt - Pmin)/Pmin).

Bids valid for 90 days.

Pricing schedule must be completed; all items must be priced.

Prices quoted in South African Rand, VAT inclusive.

Payment terms: municipality undertakes to pay within 30 days after receipt of invoice (per contract form MBD 7.2).

No bid security or guarantee mentioned in the document.

CSD registration required.

Tax compliance: submit SARS TCS PIN or CSD number; each party in JV/consortium/sub-contracting must submit separate TCS/CSD.

Municipal Rates and Taxes statements not older than three months for directors and company address; address must match CSD.

Valid Quality Management System (QMS) certified SANAS accredited ISO 9001:2015.

For procurement less than R10 million, awards not made to bidders owing municipal rates and taxes for over 90 days at tender closure.

For procurement more than R10 million, awards not made to bidders owing municipal rates and taxes for over 30 days at tender closure.

Original affidavit required where rates account not in director's/company's name.

Bidders must not be persons in service of the state.

Contract form MBD 7.2 must be filled in duplicate and signed by both service provider and purchaser.

The contract incorporates the bidding documents, general conditions of contract, and special conditions.

Bidder confirms prices cover all services and obligations; mistakes at bidder's risk.

Bidder declares no collusive practices and is duly authorised to sign.

Payment within 30 days after receipt of invoice.

Validity period 90 days from closing date.

Bids must be sealed and deposited in bid box at specified address.

Validity period 90 days.

Late bids rejected.

All items priced.

Proof of residence from ward councillors not accepted.

Municipal rates and taxes requirements as listed.

Soft copy of entire document on USB compulsory.

Returnable documents: proof of CSD registration, signed JV agreement (if applicable), municipal rates and taxes statements for directors and company (with specific conditions), affidavit if company operates from same address as director, valid ISO 9001:2015 QMS certificate, soft copy on USB.

All MBDs completed and signed, certified copies not older than 3 months.

No proof of residence from ward councillors.

Awards not made to bidders owing municipal rates and taxes for over 90 days (under R10m) or over 30 days (over R10m) at closure.

Evaluation based on compliance, functionality, and 80/20 preference point system.

Price: 80 points maximum.

Specific goals: 20 points maximum for 51% Youth Owned Enterprise.

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

No minimum qualifying score stated.