Supply, delivery, and offloading of refuse bags for stellenbosch municipality (2026–2029)

Technical/Specifications enquiries: Sizeka Monakali, Tel: 021 808 8621, Email: [email protected].\nSCM/Requirements enquiries: Bulelwa Dolomba, Tel: 021 808 8521, Email: [email protected].\nSubmission address: Tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch.\nOffice hours for document collection: 08:00–15:30.\nTender documents: Available free on www.stellenbosch.gov.za or as hard copies (non-refundable fee: R275) from Supply Chain Management Unit, 1st Floor, Plein Street, Stellenbosch.

Submission method: Sealed tender in a clearly marked envelope (endorsed with "B/SM 118/26 THE SUPPLY, DELIVERY AND OFFLOADING OF REFUSE BAGS FOR THE PERIOD ENDING 30 JUNE 2029") deposited in the tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch. The tender box is accessible 24/7. Electronic, faxed, telephonic, or late submissions will not be accepted.\n\nRequired documents: All bids must use the official tender forms provided by Stellenbosch Municipality (not re-typed). The following forms must be completed, signed, and attached:\n- Certificate of Virtual Meeting Attendance (signed by tenderer and municipality agent).\n- Authority to Sign a Bid (with certified copy of resolution for companies/CCs/partnerships/consortia).\n- MBD 4: Declaration of Interest.\n- MBD 6.1: Preference Points Claim Form (with original B-BBEE Certificate or Sworn Affidavit for EMEs/QSEs).\n- MBD 8: Declaration of Past Supply Chain Management Practices.\n- MBD 9: Certificate of Independent Bid Determination.\n- MBD 10: Certificate of Payment of Municipal Accounts (with ID numbers, residential addresses, and municipal account numbers for all members/directors/partners).\n- OHSA form (with valid Letter of Good Standing from Compensation Commissioner).\n- Form of Indemnity.\n- Pricing Schedule.\n- Declaration by Tenderer.\n\nAdditional requirements:\n- Tenders must be valid for 180 days after closing.\n- Bids must be accompanied by the complete tender document.\n- Attendance at the compulsory clarification meeting on 10 June 2026 at 11:00 AM (Waste Management offices, Beltana Depot, Helshoogte Road, Stellenbosch) is mandatory. Non-attendance or late arrival will disqualify the bid.\n- No latecomers allowed for the clarification meeting.\n- Tender documents must be in English.

Evaluation method: 80/20 Preferential Procurement Policy (Price: 80 points, B-BBEE: 10 points, Locality: 10 points). Total: 100 points.\n\nGeneral compliance requirements (failure to comply may disqualify):\n- Must not be in the service of the state.\n- Must be registered on the Central Supplier Database (CSD).\n- Must be tax-compliant (submit TCS Certificate, PIN, or CSD number).\n- Must submit a valid B-BBEE Certificate or original Sworn Affidavit (for EMEs & QSEs).\n- Must attend the compulsory clarification meeting on 10 June 2026.\n\nPreference points:\n- B-BBEE: 10 points based on status level (certificate must be verifiable with SANAS-accredited agency or original sworn affidavit).\n- Locality: 10 points awarded for locality. Business address, lease agreement, or sworn affidavit will be used to verify locality.\n\nForeign suppliers:\n- Must complete the pre-award questionnaire (Part B:3) if not a resident of South Africa or without a branch/permanent establishment in RSA.\n- Exempt from TCS PIN requirement if no source of income or tax liability in RSA.\n\nConsortia/Joint Ventures:\n- Each party must submit a separate TCS Certificate/PIN/CSD number.\n- Joint Venture Agreement must be appended, showing percentage contributions.

Scope: Supply, delivery, and offloading of refuse bags for the period ending 30 June 2029.\n\nKey requirements:\n- Goods must conform to standards specified in the bidding documents.\n- Delivery must comply with contract terms (e.g., delivery into consignee’s store/site, with supplier bearing all risks until valid receipt is obtained).\n- Packing must prevent damage/deterioration during transit and withstand rough handling, extreme temperatures, salt, precipitation, and open storage.\n- Packing, marking, and documentation must comply with contract specifications.\n- Warranty: 12 months after delivery or 18 months after shipment (whichever is earlier), covering defects in design, materials, or workmanship.\n- Goods must be new, unused, of current models, and incorporate recent design/material improvements.\n- Supplier may be required to provide incidental services (e.g., on-site assembly, maintenance, training, operations manuals).\n- Supplier must indemnify the municipality against third-party claims of patent/trademark infringement.\n- Goods must be fully insured against loss/damage during manufacture, acquisition, transportation, storage, and delivery.

Pricing: Fixed prices as quoted in the bid (no variations unless authorized). Bid must include total price inclusive of VAT.\n\nPayment terms:\n- Payment within 30 days of invoice submission (with delivery note and fulfillment of other obligations).\n- Payment in South African Rand (ZAR).\n- Invoices must be accompanied by a copy of the delivery note.\n\nPerformance security: Required within 30 days of contract award (form: bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque). Amount specified in Special Conditions of Contract (SCC).\n\nAdditional notes:\n- Bid validity: 180 days after closing date.\n- Non-refundable tender document fee: R275 (for hard copies).\n- Prices must not vary from quoted bid prices, except for authorized adjustments or validity extensions.

Mandatory compliance:\n- Registration on the Central Supplier Database (CSD) is required to conduct business with the municipality.\n- Tax Compliance Status (TCS): Submit TCS Certificate, PIN (via e-Filing or printed), or CSD number. If no TCS is available, provide CSD number.\n- For consortia/joint ventures: Each party must submit a separate TCS Certificate/PIN/CSD number.\n- VAT registration number must be provided.\n- B-BBEE: Submit valid B-BBEE Certificate (verifiable with SANAS-accredited agency) or original Sworn Affidavit (for EMEs/QSEs) to qualify for preference points.\n- OHSA: Valid Letter of Good Standing from the Compensation Commissioner.\n- Municipal accounts: All members/directors/partners must provide ID numbers, residential addresses, and municipal account numbers for verification (used for locality preference points).\n- No awards to tenderers with non-compliant tax status.\n- Foreign suppliers: Complete pre-award questionnaire (Part B:3) if not registered in RSA.\n- Must not be listed on the Register for Tender Defaulters or restricted from doing business with the public sector.\n\nDisqualification risks:\n- Non-attendance at compulsory clarification meeting.\n- Incomplete or unsigned forms.\n- Failure to submit required certificates (e.g., B-BBEE, TCS, OHSA, CSD).\n- Non-compliance with GCC, SCM Policy, or Stellenbosch Preferential Procurement Policy.\n- Submission of electronic, faxed, or late tenders.\n- Tenders not accompanied by complete tender documents.