Disposal of slops/hydrocarbons at sanpc refinery – 6-Month service provider appointment

Compulsory site visit: 17 June 2026 at 11h00 at SANPC Refinery (1 Refinery Road, Prospection, Durban). RSVP to [email protected]. Closing date: 30 June 2026 at 12h00. Tender validity period: 120 days from closing date (expires 29 October 2026). Tender price is valid for 10 days post-closing; bidders cannot withdraw during this period.

For technical and procurement queries, contact Wellem Skhosana at [email protected] or 010 201 4793. Submission email: [email protected]. Site visit RSVP: [email protected]. Address: SANPC Refinery, 1 Refinery Road, Prospection, Durban. CEF SOC Ltd address: 152 Ann Crescent, Block C, Upper Grayston, Sandton Office Park, Strathavon, Sandton, 2146. Tel: +27 010 201-4700, Fax: +27 010 201-4900.

Submit proposals via email to [email protected] by 30 June 2026 at 12h00. Late submissions, submissions via links, or submissions to incorrect email addresses will be disqualified. Include all returnable documents: Valid SARS tax compliance status (separate for consortia/JVs), valid B-BBEE affidavit/certificate, CSD summary report or supplier number (MAAA...), Proposal Form (Part 3), Signing Power Resolution (Part 4), Certificate of Acquaintance with RFP Documents (Part 5), Certificate of Acquaintance with Scope of Work (Part 6), Breach of Law Form (Part 7), SBD 1, SBD 4, and SBD 6.1 (Preference Points Claim Form). Ensure all documents remain valid for the contract duration (120 days from closing date). Failure to submit any returnable document may result in disqualification. Bidders must confirm submission of returnable documents in the provided table.

Evaluation occurs in three phases: Phase 1: Mandatory requirements. Failure to comply with any of these will result in disqualification. Mandatory requirements include: Valid South African Trading Licence (Wholesale License) from DMRE; Tax compliance (SARS TCS PIN or CSD registration); Valid B-BBEE affidavit/certificate; No serious legal breaches (e.g., Competition Act violations) in the past 5 years; Submission of a detailed project plan for transportation, including SANS 10231 compliance, roadworthiness certificates, and PrDP-D driver permits; Submission of all returnable documents. Phase 2: Technical evaluation (e.g., compliance with transportation and safety standards). Phase 3: Price and specific goals. For income-generating contracts ≤ R50M: 80/20 preference point system (80 points for price, 20 for specific goals). For contracts > R50M: 90/10 system (90 points for price, 10 for specific goals). Specific goals include: Enterprises with 51%+ black ownership (5–10 points), 51%+ women ownership (3–5 points), 51%+ youth ownership (1–3 points), 10%+ disability ownership (1–2 points). Highest total points win. Shortlisted bidders may be contacted for site visits. CEF reserves the right to conduct post-tender negotiations (PTN) with shortlisted bidders.

Scope: Disposal of slops/hydrocarbons from 17 tanks at SANPC Refinery over 6 months. Products include Laws, LN/Tops, Dark Kero, Waxy, Vacuum Gasoil, Spindle Oil, Isomerate, Tops, Platformate, Treated Gasoil, Desulphurised Light Gasoil, FRCCG, Alkylate, and Solvents. Estimated tons are indicative; items sold 'voetstoots' (no guarantees on recoverable amounts). Bidders must uplift tank contents using reputable tanker service providers. Operational times: 07h30–15h00, Monday–Friday (excluding public holidays). Transportation must comply with: SANS 10231 (Operational Requirements), National Road Traffic Act, Dangerous Goods Regulations. Vehicles must have roadworthiness certificates, and drivers must have PrDP-D permits. Non-compliant vehicles/drivers will be denied access. Successful bidder must indemnify CEF SOC Ltd against claims arising from handling, transportation, or downstream use of products, including final destination/processing or disposal site. Bidders must bring their own full PPE and ID to access the refinery premises.

Pricing must be per kilogram for each product, as listed in the pricing schedule. Payment to CEF is due within 7 calendar days of written notice of award. Tender price is valid for 10 days post-closing; bidders cannot withdraw during this period. Successful bidder must arrange removal of items; written approval from Group Manager: Facilities Management is required before removal. CEF reserves the right to cancel or extend the transaction date for non-payment or other reasons. Contract term: 6 months. Penalty clauses may be negotiated for non-compliance with material terms, including delayed provision of services. Non-compliance may constitute a material breach, allowing CEF to cancel the contract.

Mandatory: Valid South African Trading Licence (Wholesale Licence) from DMRE. Valid SARS tax compliance status (or proof of application) and Tax Verification PIN for electronic verification. Valid B-BBEE affidavit/certificate (or sworn affidavit for EMEs). CSD summary report or supplier number (MAAA...). Consortia/JVs must submit separate tax compliance for each party. Submit SBD 1 (Invitation to Bid), SBD 4 (Bidders Disclosure), and SBD 6.1 (Preference Points Claim Form). Disclose any serious breach of law (e.g., Competition Act) in the past 5 years via Part 7 (Breach of Law Form). Foreign bidders must provide an authorised representative in South Africa with power of attorney. No bids from state employees or entities with state-employed directors/members. Bidders must not have been found guilty of collusion, fraud, or canvassing. All returnable documents must remain valid for the contract duration.

Evaluation methodology: Phase 1: Mandatory requirements. Failure to meet any mandatory requirement results in disqualification. Mandatory requirements include: Valid South African Trading Licence (Wholesale License) from DMRE; detailed transportation project plan; compliance with SANS 10231, roadworthiness certificates, and PrDP-D permits. Phase 2: Technical evaluation (e.g., compliance with transportation and safety standards). Phase 3: Price and specific goals. For income-generating contracts ≤ R50M: 80/20 preference point system (80 points for price, 20 for specific goals). For contracts > R50M: 90/10 system (90 points for price, 10 for specific goals). Specific goals include: Enterprises with 51%+ black ownership (5–10 points), 51%+ women ownership (3–5 points), 51%+ youth ownership (1–3 points), 10%+ disability ownership (1–2 points). Highest total points win. Shortlisted bidders may be contacted for site visits. CEF reserves the right to conduct post-tender negotiations (PTN) with shortlisted bidders.