Professional architectural services for ramotshere moiloa dltc extension and renovation

SCM/Procurement enquiries: Ms B C Nkgothoe, Budget and Treasury Unit (Supply Chain Management), Ramotshere Moiloa Local Municipality. Email: [email protected], Tel: 018 001 1100. Technical enquiries: Mr T Mtshali, Technical Services, Ramotshere Moiloa Local Municipality. Email: [email protected], Tel: 018 001 1100. Submission address: Bid box at Ramotshere Moiloa Local Municipality, Cnr Coetzee and President Str, Zeerust, 2865.

Submit bids in a sealed envelope, properly marked with the bid number (RMLM SCM:2025/2026 COMM-03B) and description, to the bid box at Ramotshere Moiloa Local Municipality, Cnr Coetzee and President Str, Zeerust, 2865. Bids must be deposited before 11h00 on Thursday, 05 February 2026. No late, emailed, faxed, or telegram submissions accepted. Bid box is available during office hours (Monday–Friday, 07h30–16h00). Use official forms only (do not re-type). Compulsory site inspection/briefing: Not applicable. Required returnable documents: Signed Bid Declaration (MBD 1), Resolution by Board/Directors (MBD 1), Tax Clearance Certificate (MBD 2, original and valid), B-BBEE Status Level Verification Certificate (MBD 6.1), Pricing Schedule (MBD 3.1, firm prices only), Declaration of Interest (MBD 4), and Past SCM Practices Declaration (MBD 8). Failure to submit any required document may result in disqualification.

Evaluation is based on a 100-point quality system with a minimum threshold of 60 points. Quality criteria and points: Proposed Work Plan (20 points) - Technical approach, methodology, time frames, health and safety, value addition, and quality plan. Expertise of Key Personnel (40 points) - Qualifications and experience of Director/Team Leader (10), Project Managers (10), SACAP-registered professionals (10), construction monitors (10). Availability/Allocation of Resources (10 points) - Technical Directors (SACAP-registered: 4), Project Management Staff (2), Design Staff (2), Resources (software, plotters, printers, office space: 2). Track Record (30 points) - 5 points per comparable project completed in the last 3 years (preferably for Organs of State). Attach appointment letters and completion certificates. For joint ventures, scores are proportional to each party's contribution. Price evaluation uses the 80/20 preference point system (80 points for price, 20 for specific goals). Specific goals include locality (4), gender (4), disability (4), youth (4), race (4), with sub-criteria points for Ramotshere Moiloa Local Municipality (4), Ngaka Modiri Molema District Municipality (3), North West Province (2), and Republic of South Africa (1).

Scope: Professional architectural services for planning, design, tender documentation, construction, and supervision for the extension and renovation of Ramotshere Moiloa Local Municipality Driving License Testing Centre (DLTC). Project background: Existing DLTC is too small, leading to revenue loss. Extension and renovation aim to increase learner capacity and municipal revenue. Deliverables: Reception Hall with waiting area (64m²), Hall (classroom for 30 people), Store room (30m²), Offices (5.6m², 9.6m², 13m²), Kitchen with cupboards (9m²), Ablution facilities (3 male + 2 urinals, 3 female with basins), and general renovation of the existing building. Work plan must include methodologies, health and safety, value addition, quality plan, risk management, and value management. Key personnel must be SACAP-registered professionals with relevant experience. Resources must include human capital (e.g., tender documentation specialists, site monitoring staff) and tools (e.g., design software, plotters, printers, office space).

Pricing must be firm (non-firm prices, including those subject to exchange rate variations, will not be considered). Pricing Schedule (MBD 3.1) must include: Inception, Concept and Viability, Design Development, Documentation and Procurement, Contract Administration and Inspection, Close-Out, Construction Cost, Disbursements, Nett Price (excluding VAT), VAT, and Total Bid Price (including VAT). All delivery costs must be included in the bid price. Bid offer must remain valid for 90 days from the closing date. Payment terms and bonds/guarantees are not explicitly specified in the document.

Mandatory: Original and valid Tax Clearance Certificate (MBD 2) must be submitted. B-BBEE Status Level Verification Certificate (MBD 6.1) must be submitted to qualify for preference points. Bidders must not be in the service of the state (as defined in MSCM Regulations). Bidders must complete Declaration of Interest (MBD 4) and Declaration of Past Supply Chain Management Practices (MBD 8). For consortia/joint ventures, each party must submit separate Tax Clearance Certificates. Bidders must confirm no outstanding municipal service commitments overdue for >3 months or other service provider payments overdue for >30 days. Bidders must declare any past contracts with organs of state and disputes or non-compliance. Bidders must declare if any portion of goods/services will be sourced outside South Africa. Minimum B-BBEE Level: 7.