Professional services for water conservation, demand management, and non-revenue reduction in gamagara local municipality (3-Year contract)

Compulsory clarification meeting: 04 June 2026 at 10:00, Municipal Town Hall, Kathu (attendance mandatory for eligibility). Tender closing date: 22 June 2026 at 10:00. Tender opening: Immediately after closing at Municipal Town Hall – Boardroom, Kathu. Technical and tender enquiries accepted until 22 June 2026.

SCM enquiries: Mrs. Josephine Nampa, tel. +27 53 723 6000, email: [email protected]. Technical enquiries: Mr. Ditebogo Sebuasengwe, tel. +27 53 723 6000, email: [email protected]. Submission address: Tender Box, Gamagara Local Municipality, Cnr Frikkie Meyer & Hendrik Van Eck Roads, Civic Centre, Kathu, 8446.

Submit sealed tender documents in an envelope clearly marked 'GM2026/154 - PROFESSIONAL SERVICES SUPPORT FOR GAMAGARA LOCAL MUNICIPALITY WITH WATER CONSERVATION AND DEMAND MANAGEMENT PLAN AND NON-REVENUE FOR A PERIOD OF THREE (3) YEARS'. Place in the Tender Box in the foyer of Gamagara Local Municipality, Cnr Frikkie Meyer & Hendrik Van Eck Roads, Civic Centre, Kathu, 8446. Deadline: 22 June 2026 at 10:00. No late, fax, or email submissions accepted. Mandatory documents: Declaration of Interest (MBD 4), Preference Points Claim Form (MBD 6.1), Declaration of Bidder’s Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), Bidding Entity Information, CSD report (not older than 3 months), Certified ID copies of Directors/Members, Authority of Signatory, Certified B-BBEE Certificate, Professional Indemnity Insurance, Schedules 1-5 (Company experience, Key staff experience, Registered Professional Engineer/Technologist, Monitoring/leak detection equipment, Approach Paper/Methodology). Failure to submit any mandatory document or complete returnable schedules may disqualify the bid. Corrections: No correction fluid allowed; errors must be crossed out with a single stroke and initialed by the authorised signatory.

Evaluation uses the 80/20 preference point system (Price: 80 points, Specific Goals: 20 points). Functionality (Quality) threshold: Minimum 70% of 100 points required to qualify. Functionality criteria and points: Company experience with similar projects (20), Previous experience of key staff (20), Registered Professional Engineer/Technologist (15), Water flow/pressure monitoring and leak detection equipment (20), Approach Paper/Methodology (25). Specific Goals: B-BBEE Status Level (10 points, SANAS/IRBA-accredited certificate required, <12 months old) and Locality (10 points: 10 for Gamagara Municipality, 5 for Northern Cape Province). Proof of locality required (municipal account, lease agreement, or affidavit <3 months old). Joint Ventures must submit a consolidated B-BBEE certificate. Key personnel must include a PrEng/PrTech Eng (ECSA-registered) as the single point of accountability. Replacement of key personnel requires employer approval within 14 days. Only one bid per company/consortium allowed; multiple bids will result in disqualification.

Scope: Professional services support for Gamagara Local Municipality’s Water Conservation and Demand Management Plan and Non-Revenue Water reduction for 3 years. Deliverables: Develop and implement a Water Conservation and Demand Management Plan, Non-Revenue Water reduction strategies, monitoring and leak detection using specified equipment (water flow/pressure monitoring, leak detection tools, water management systems). Key personnel: Must include a Registered Professional Engineer/Technologist (ECSA) as the single point of accountability and responsibility for project management. Methodology: Submit an Approach Paper (Schedule 5) as part of the bid. Equipment: Provide a list of water flow/pressure monitoring equipment, leak detection equipment, and water management system specifications (Schedule 4).

Professional Indemnity Insurance: Minimum R10 million cover from a reputable South African insurer. Pricing: Submit as per Schedule of Quantities (Part C2.1). Payment terms and bonds: Governed by Standard Conditions of Tender (CIDB Annex F, 2015). Bids remain valid for 90 days after opening. No pricing details provided in the document; refer to Part C2 for pricing data.

Mandatory documents: Declaration of Interest (MBD 4), Preference Points Claim Form (MBD 6.1), Declaration of Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), Bidding Entity Information, CSD report (<3 months old), Certified ID copies of Directors/Members, Authority of Signatory, Certified B-BBEE Certificate (SANAS/IRBA accredited, <12 months old), Professional Indemnity Insurance, CIDB registration (Form T2.2.17), Company/CC registration (Form T2.2.18). Joint Ventures: Submit signed JV agreement and consolidated B-BBEE certificate. Local content: Proof of locality (municipal account, lease agreement, or affidavit <3 months old) required to claim locality points. Bidders must not be listed on National Treasury’s Tender Defaulters Register or have past SCM violations (MBD 8). Municipal rates/taxes must be up to date (proof <3 months old). Bidders must be registered in South Africa (Companies Act 2008, CC Act 1984, or valid partnership agreement).