ESKOM northern cape: 24-Month contract for purchase, collection, and removal of ferrous metal scrap

• Commercial clarifications and tender enquiries: Maxi Wesi.
• Email: [email protected]
• Phone: +27 51 404 2310
• Department: Investment Recovery, Procurement & Supply Chain Management, Eskom.
• Submission email (strictly for tenders only): [email protected]

Submit your offer exclusively by email to: [email protected].

Email subject line rules:

• Must contain ONLY the enquiry number: OLT2128190 (no additional text, spaces, or prefixes).

Attachment rules:

• All files must be in PDF format.
• Maximum attachment size per email: 10MB. Split submissions if necessary.
• You must receive a confirmation email after submission. If not received, follow up immediately with the asset disposal officer.

Deadline:

• Closing date and time: Friday, 08 June 2026 at 10:00 AM. Late submissions will NOT be accepted.

Mandatory returnables (disqualification if missing):

• Completed Offer to Purchase form (including price schedule and comments).
• Valid original Tax Clearance Certificate (for tenders).
• Declaration of Fair Bidding/Tendering (Annexure B).
• Declaration of Interest (Annexure A).
• Affidavit (on DTI Template) confirming B-BBEE Contribution level.
• CSD registration document.
• Second-hand Goods Act certificate from SAPS/license (for scrap dealers and recyclers).
• CIPRO Registration Documents.
• Technical inventory list and method statement (based on scope of work).
• Health and Safety plan.
• Environmental requirements form (Annexure F).
• Completed Acknowledgement form.

Clarifications:

• Direct ALL clarification requests in writing to: [email protected] (NOT to [email protected]).
• Eskom will respond to clarifications received 1–2 working days before the tender closing deadline, depending on complexity.

Evaluation occurs in two phases: technical (100% weighting) and financial (100% weighting).

Technical Evaluation (100%):

• Approach and Methodology (100%):
• Does the contractor have the necessary technical and mechanical ability, and the acumen to manage and process project quantities?
• Does the contractor have industry experience and an ethical track record in line with the Second-hand Goods Act?
• Is there confidence the contractor will perform effectively, efficiently, and economically?
• Additional technical criteria (rated 1–5, 1=Poor, 5=Excellent):
• Company documentation (VAT/Tax Certificate, industry registration, Second-hand Act registration, Safety Policy, Environmental Policy, Safety File, COIDA, etc.).
• Site/Yard cleanliness, oil spill kits, fire-fighting equipment, hazardous/non-hazardous separation, PPE, security, storage facilities, dismantling/demolition machinery, truck types, processing capability, and sourcing practices.

Financial Evaluation (100%):

• Price Schedule: 80% weighting.
• SD & L (Scrap Dealer and Logistics): 20% weighting.

Disqualification Criteria:

• Tenderer or directors listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters.
• Tenderer or directors convicted of fraud/corruption in procurement processes in the past 5 years.
• Tenderer has defaulted on any existing or expired Eskom contract.
• Tenderer has an open Non-Conformance Report (NCR) with Eskom.
• Failure to declare conflicts of interest (per Annexure A) or unfair tendering practices (per Annexure B).

Note: Eskom’s commercial process depends on adjudication authority decisions. Only the successful tenderer will be notified.

Scope:

• Purchase, collection, and removal of ferrous metal scrap (steel, subgrade steel, heavy steel, contaminated/mixed steel scrap, OCB’s, CT’s, VT’s, steel cages, porcelain, rubber, insulators, transformer boxes, isolators, line hardware) from Eskom Northern Cape Operating Unit (NCOU) on an 'as and when required' basis.
• Contract duration: 24 months.

Contractor Obligations:

• Report to the maintenance supervisor/manager and provide a work plan/schedule.
• Weigh all removed scrap at the on-site weighbridge and submit weighbridge slips + proof of payment to the Investment Recovery Officer.
• Collect scrap only when notified by the Asset Disposal Officer.
• Weigh trucks empty and loaded; a site representative must accompany the contractor to the nearest weighbridge (~20 km radius) to witness weighing and return.
• All aluminium/copper conductor or off-cuts remain Eskom property and must be returned if processed off-site.
• Maintain sufficient capacity, good financial standing, and required resources to service the contract at any time.
• Place skips/bins at various sites as required.
• Clean the site after collection, including managing oil spills or debris. No sorting or choosing of scrap is permitted.
• Ensure qualified labour, certified plant, machinery, equipment, and transport are used for safe collection, handling, removal, loading, and transportation.

Safety and Permits:

• A safety file must be approved by Eskom before work commences.
• Contractor must be placed on an Eskom permit prior to starting work.
• Compliance with OHSA Act and Eskom safety rules is mandatory.
• Portable fire-fighting equipment must be available on-site during all work stages.

Environmental and Site Rules:

• Adhere to all Eskom site conditions, including no littering, no accommodation on site, and proper waste disposal.
• Compliance with environmental legislation (e.g., National Environmental Management Act, National Water Act, Environment Conservation Act, Hazardous Substance Act, Atmospheric Pollution Prevention Act).
• Submit evidence of environmental policy, audit reports, and waste management procedures.
• Rehabilitate any oil spills caused during the work.

Equipment Condition:

• All goods are sold 'voetstoots' (as-is). Eskom provides no guarantee or warranty on the condition or workability of the equipment.

Pricing:

• Quote a percentage of the ITAC (International Trade Administration Commission) metal bulletin price for ITAC code 201 (mixed scrap).
• Final rand price per transaction: (Recent ITAC price) × (Quoted percentage) × (Weight per weighbridge slip), excluding VAT.
• The rand rate per item is determined after evaluation.

Payment Terms:

• Submit weighbridge certificates, gate removal permits, and reconciliations to the Disposal Officer every Monday for review.
• Once approved, payment must be made within 5 days.
• If payment is not received, further collections will be halted, site entry will be refused, a Non-Conformance Report (NCR) will be raised, and the contract may be terminated.

Tax and Invoicing:

• A valid Tax Clearance Certificate (for tenders) from SARS is mandatory.
• VAT invoices will be issued on request.
• Tenderer’s taxes must be in order, or suitable arrangements must be made with SARS.

Additional Notes:

• Offers are valid for 90 days from the closing date.
• Eskom reserves the right to not accept the lowest or any tender/offer or withdraw any item.

Mandatory Certificates and Documents (disqualification if missing):

• Valid original Tax Clearance Certificate (for tenders) from SARS.
• CSD registration document.
• Second-hand Goods Act certificate from SAPS/license (for scrap dealers and recyclers).
• CIPRO Registration Documents.
• Affidavit (on DTI Template) confirming B-BBEE Contribution level.
• Declaration of Interest (Annexure A) – disclose any relationships with Eskom or state employees/directors.
• Declaration of Fair Bidding/Tendering (Annexure B) – confirm no bid rigging, fraud, or corruption.

Additional Compliance:

• B-BBEE Verification Certificate from an accredited verification agency (recommended but not explicitly marked as mandatory).
• Letter of good standing with COID or an insurance body (recommended but not explicitly marked as mandatory).
• Compliance with environmental legislation (e.g., National Environmental Management Act, National Water Act, Environment Conservation Act) as per Annexure F.
• Adherence to Occupational Health and Safety Act (OHSA) and Eskom safety rules.
• Health and Safety plan, Environmental requirements form, and Acknowledgement form must be submitted.

Disqualification Risks:

• Bidders with an existing or expired Eskom contract who have defaulted.
• Bidders with an open Non-Conformance Report (NCR).
• Failure to declare conflicts of interest or unfair practices.