Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Status: Closed — No Longer Accepting Submissions
This tender closed on 9 February 2026. Submissions are no longer accepted. The tender lifecycle continues — check the awards section for updates.
Tender Type
Request for Quotation
Delivery Location
ROOM 109 PLAZA AQUADA MARSH STREET - MOSSELBAY - MOSSELBAY - 6506
Organization Type
GOVERNMENT
Published
01 Feb 2026
The south african maritime safety authority (samsa) invites bids for a once-off comprehensive servicing and maintenance of seven air conditioning units at its mossel bay office. The service aims to ensure all units are operational, efficient, and safe, with deliverables including a detailed service report and recommendations for corrective actions.
AI Document Analysis Stages
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AI Document Analysis Stages
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
Request for Quotation
ROOM 109 PLAZA AQUADA MARSH STREET - MOSSELBAY - MOSSELBAY - 6506
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These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdf
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Monday, 09 February 2026 - 11:00
Venue
null
This briefing session took place during the tender period.
The appointed service provider must provide the following deliverables:
MandatoryCategory: technical
1. Completed service of all identified air conditioning units
Category: technical
2. Comprehensive service report, including:
Category: technical
• Units serviced
Category: technical
• Work performed per unit
Category: technical
• Condition assessment of each unit
Category: technical
• Faults identified and recommended corrective actions
Category: technical
• Confirmation of operational status after service
Category: technical
3. Quotation for any additional work (if required) for SAMSA approval
MandatoryCategory: technical
DESCRIPTION OF THE PREMISES
Category: technical
Location: Room 109, Plaza Aquda, Marsh St, Mossel Bay 6506
Category: technical
Operating Hours: 08:00 to 16:00 weekdays
Category: technical
ANNEXURE A
Category: technical
STAGE 1: MANDATORY REQUIREMENT
MandatoryCategory: technical
All RFQ responses that do not meet the Mandatory Requirements will be disqualified and will
MandatoryCategory: technical
not be considered for further evaluation on the Other Technical Requirements and evaluations.
Category: technical
The Mandatory Technical Requirements are as follows:
MandatoryCategory: technical
Mandatory requirement Comply Not Comply
MandatoryCategory: technical
Bidders must submit a valid Letter of Good Standing issued by the
MandatoryCategory: technical
Department of Employment and Labour, in terms of the
Category: technical
Compensation for Occupational Injuries and Diseases Act (COIDA).
Category: technical
Failure to submit a valid Letter of Good Standing will result in
Category: technical
disqualification.
Category: technical
The service provider must demonstrate that at least one technician
MandatoryCategory: technical
assigned to perform the services is appropriately qualified and
Category: technical
registered with a relevant professional or regulatory body for air-
Category: technical
conditioning services.
Category: technical
Required Evidence:
MandatoryCategory: technical
• A detailed CV of the qualified technician.
Category: technical
• Certified copies of relevant qualifications and/or trade
Category: technical
certifications (e.g. refrigeration/air-conditioning trade
Category: technical
qualification).
Category: technical
• Proof of registration with a recognised professional or
Category: technical
regulatory body (e.g. SAQCC Gas – Refrigeration,
Category: technical
MERSETA, or equivalent applicable body).
Category: technical
Note:
Category: technical
• The technician whose CV, qualifications, and registration are
Category: technical
submitted in response to this RFQ must be the technician who
MandatoryCategory: technical
performs the air-conditioning service on site.
Category: technical
• Substitution of the approved technician will not be permitted
Category: technical
without prior written approval from SAMSA.
Category: technical
• Failure to submit the required CV, qualifications, proof of
MandatoryCategory: technical
registration, or to comply with this requirement will result in
Category: technical
disqualification.
Category: technical
ANNEXURE B: PRICING TABLE
Category: technical
(THE TOTAL PRICE MUST BE INCLUSIVE OF VAT)
MandatoryCategory: technical
Name of bidder................................................ RFQ NUMBER: ..................................
Category: technical
DESCRIPTION OF GOODS OR SERVICES:
Category: technical
..............................................................................................................................
Category: technical
NO. DESCRIPTION Qty UNIT PRICE TOTAL PRICE
Category: technical
1 Samsung Mid Wall Unit 9000 BTU Aircon 1
Category: technical
2 LG Air conditioner 1
Category: technical
3 LG Air conditioner 1
Category: technical
4 LG Air conditioner 1
Category: technical
5 Samsung Air conditioner 1
Category: technical
6 Alliance Aircon Unit 1
Category: technical
7 Hisense Air conditioner 1
Category: technical
Sub – total
Category: technical
VAT 15%
Category: technical
Total Vat Inclusive
Category: technical
REQUIRED SUPPORTING DOCUMENTS & CHECKLIST
MandatoryCategory: technical
No. Document description Submitted (Yes / No)
Category: technical
1 Quotation
Category: technical
2 Signed SBD (RFQ) Forms
Category: technical
3 Recent CSD, not older than 3 months
Category: technical
4 Tax pin certificate
Category: technical
5 Valid B-BBEE
Category: technical
6 CK1 registration document (CIPC)
Category: technical
7 ID copies of ALL listed owner/s as per
Category: technical
CSD report
Category: technical
8 Proof of address not older than 3 months
Category: technical
9 Medical certificate/ Assessment
Category: technical
(if applicable)
Category: technical
10 Consortiums and Joint Ventures Form
Category: technical
(if applicable)
Category: technical
**ALL INFORMATION SUBMITTED WILL BE TREATED AS EVIDENCE FOR AWARDING POINTS FOR THE SAMSA GOALS
Category: technical
AND MUST BE CONSISTENT WITH DECLARATIONS MADE. INCONSISTENT INFORMATION PROVIDED MAY RESULT IN 0
MandatoryCategory: technical
POINTS AWARDED FOR THE APPLICABLE GOAL. SAMSA RESERVES THE RIGHT TO DISQUALIFY BIDDERS WITH
Category: technical
SUPPORTING DOCUMENTS THAT ARE NOT DULY SUBMITTED IN TERMS OF THE BID CONDITIONS.
Category: technical
GUIDELINES FOR DOCUMENTS REQUIRED FOR THE VERIFICATION OF THE SAMSA GOALS
MandatoryCategory: technical
SPECIFIC GOAL DOCUMENTS THAT WILL BE USED TO VERIFY
Category: technical
THE INFORMATION SUPPLIED
Category: technical
Equity ownership by persons who had no franchise in the ID copies of all listed owner/s as per CSD report
Category: technical
national elections
Category: technical
CK1 registration document (CIPC)
Category: technical
Points for persons or categories of persons historically
Category: technical
BBBEE certificate disadvantaged on the basis of race (black people)
Category: technical
Equity ownership by women ID copies of all listed owner/s as per CSD report
Category: technical
Points for persons or categories of persons historically BBBEE certificate
Category: technical
disadvantaged on the basis of gender (women)
Category: technical
Equity ownership by disabled persons Medical certificate/ Assessment
Category: technical
Points for persons or categories of persons historically
Category: technical
disadvantaged on the basis of disability (persons living with
Category: technical
disabilities).
Category: technical
Equity ownership by youth ID copies of all listed owner/s as per CSD report
Category: technical
Locality Address listed on the company registration CIPC /
Category: technical
SARS document is acceptable for claiming locality
Category: technical
points.
Category: technical
Should you want to claim locality points, for an
Category: technical
address not listed on the CIPC / SARS document,
Category: technical
that address must be listed on the CSD,
MandatoryCategory: technical
accompanied by a valid proof of residence,
Category: technical
reflecting one of the listed owners’ names and
Category: technical
physical address. e.g. Utility bill, bank/ account
Category: technical
statement, Municipal councillor's letter.
Category: technical
ANNEXURE C: Only if selected Partnership/Joint Venture / Consortium”
Category: technical
6.4 (TYPE OF COMPANY/ FIRM)
Category: technical
APPLICABLE FOR CONSORTIUMS AND JOINT VENTURES (JV)
Category: technical
CONSORTIUMS AND JOINT VENTURES OWNERSHIP FORM
Category: technical
(This form is only applicable for consortiums & JVs only)
Category: technical
a) The percentage (%) of the contract allocated to each JV member or consortium member. This should also
Category: technical
be included in an agreement to be made available on request by SAMSA, should a need a arise.
Category: technical
NO JV or consortium company name PERCENTAGE FOR EACH MEMBER
Category: technical
TOTAL 100%
Category: technical
** Additional lines can be added for more
Category: technical
b) The percentage ownership of each JV member or consortium member in each of the specific goals
Category: technical
relevant to this bid, with supporting documents. The total points claimed will be the sum of the percentage
Category: technical
contract allocation for each partner multiplied by the percentage weighting for each category, multiplied by
Category: technical
the percentage ownership in the relevant specific goal.
Category: technical
JV or consortium: 1
Category: technical
NAME ID NUMBER HDI** Youth** % of
Category: technical
(**Yes / No) company /
Category: technical
(**Yes/ No) firm No franchise Women Disabled
Category: technical
owned prior to
Category: technical
elections
Category: technical
JV or consortium: 2
Category: technical
NAME ID NUMBER HDI** Youth** % of
Category: technical
(**Yes / No) company /
Category: technical
(**Yes/ No) firm No franchise Women Disabled
Category: technical
owned prior to
Category: technical
elections
Category: technical
** Additional lines / tables may be added if necessary
Category: technical
BRIEFING SESSION N/A `
MandatoryCategory: compliance
DELIVERY ADDRESS Room 109 Plaza Aquda, Marsh St, Mossel Bay, 6506
MandatoryCategory: compliance
VALIDITY PERIOD Price quoted should remain valid for at least sixty (60) days after the closing date.
MandatoryCategory: compliance
ALL BID RESPONSE DOCUMENTS MUST BE EMAILED TO:
MandatoryCategory: compliance
Category: compliance
(EMAIL SUBJECT LINE MUST CLEARLY INDICATE THE RFQ NUMBER)
MandatoryCategory: compliance
BIDDING PROCEDURE AND TECHNICAL ENQUIRIES MAY BE DIRECTED TO:
MandatoryCategory: compliance
CONTACT PERSON Onkgopotse Seemela
MandatoryCategory: compliance
TELEPHONE NUMBER 012 366 2684
MandatoryCategory: compliance
E-MAIL ADDRESS [email protected]
MandatoryCategory: compliance
SUPPLIER INFORMATION
MandatoryCategory: compliance
NAME OF BIDDER
MandatoryCategory: compliance
POSTAL ADDRESS
MandatoryCategory: compliance
STREET ADDRESS
MandatoryCategory: compliance
TELEPHONE NUMBER CODE NUMBER
MandatoryCategory: compliance
CELLPHONE NUMBER
MandatoryCategory: compliance
FACSIMILE NUMBER CODE NUMBER
MandatoryCategory: compliance
E-MAIL ADDRESS
MandatoryCategory: compliance
VAT REGISTRATION NUMBER
MandatoryCategory: compliance
SUPPLIER COMPLIANCE TAXCOMPLIANCE SYSTEM ORSTATUS PIN: CENTRAL SUPPLIER DATABASE No: MAAA
MandatoryCategory: compliance
ARE YOU THE ACCREDITED ARE YOU A FOREIGN BASED Yes NoREPRESENTATIVE IN SOUTH Yes No SUPPLIER FOR THE GOODSAFRICA FOR THE GOODS IF YES, ANSWER THE /SERVICES OFFERED?/SERVICES OFFERED? [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW]
MandatoryCategory: compliance
QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS
MandatoryCategory: compliance
IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO
MandatoryCategory: compliance
DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO
MandatoryCategory: compliance
DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO
MandatoryCategory: compliance
DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO
MandatoryCategory: compliance
IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO
MandatoryCategory: compliance
IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS
MandatoryCategory: compliance
SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.
MandatoryCategory: compliance
SBD 1: PART B
MandatoryCategory: compliance
TERMS AND CONDITIONS FOR BIDDING
MandatoryCategory: compliance
BID SUBMISSION:
MandatoryCategory: compliance
1.1. BIDS MUST BE EMAILED / DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS.
MandatoryCategory: compliance
LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION.
MandatoryCategory: compliance
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR
MandatoryCategory: compliance
IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.
MandatoryCategory: compliance
1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000
MandatoryCategory: compliance
AND THE PREFERENTIAL PROCUREMENT REGULATIONS, THE GENERAL CONDITIONS OF
MandatoryCategory: compliance
CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.
MandatoryCategory: compliance
1.4. THE SUCCESSFUL BIDDER MAY BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM
MandatoryCategory: compliance
(SBD7), FOR LONG TERM CONTRACTS / OR WERE DEEMED NECESSARY.
MandatoryCategory: compliance
1.5. PROSPECTIVE BIDDERS MUST CONSIDER THE SPECIFICATION & ADDITIONAL SUPPORTING
MandatoryCategory: compliance
DOCUMENTATION WHEN RESPONDING.
MandatoryCategory: compliance
1.6. ALL INFORMATION SUBMITTED AS EVIDENCE MUST BE CONSISTENT WITH DECLARATIONS MADE
MandatoryCategory: compliance
TO BE AWARDED POINTS. INCONSISTENT INFORMATION PROVIDED MAY RESULT IN 0 POINTS
MandatoryCategory: compliance
AWARDED FOR THE APPLICABLE GOAL/S.
MandatoryCategory: compliance
1.7. SAMSA RESERVES THE RIGHT TO DISQUALIFY BIDDERS WITH SUPPORTING DOCUMENTS THAT
MandatoryCategory: compliance
ARE NOT DULY SUBMITTED IN TERMS OF THE BID CONDITIONS.
MandatoryCategory: compliance
1.8. DELIVERY COSTS IN THE QUOTATION WILL NOT BE CONSIDERED SEPARATELY, BUT RATHER AS
MandatoryCategory: compliance
PART OF THE TOTAL QUOTATION DURING THE EVALUATION.
MandatoryCategory: compliance
TAX COMPLIANCE REQUIREMENTS
MandatoryCategory: compliance
2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.
MandatoryCategory: compliance
2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN)
MandatoryCategory: compliance
ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND
MandatoryCategory: compliance
TAX STATUS.
MandatoryCategory: compliance
2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH
MandatoryCategory: compliance
THE SARS WEBSITE WWW.SARS.GOV.ZA.
MandatoryCategory: compliance
2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.
MandatoryCategory: compliance
2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH
MandatoryCategory: compliance
PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.
MandatoryCategory: compliance
2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER
MandatoryCategory: compliance
DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.
MandatoryCategory: compliance
2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES
MandatoryCategory: compliance
WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE
MandatoryCategory: compliance
CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.”
MandatoryCategory: compliance
NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.
MandatoryCategory: compliance
TOTAL BID PRICE (INCLUDING VAT)
MandatoryCategory: compliance
SIGNATURE OF BIDDER
MandatoryCategory: compliance
DATE
MandatoryCategory: compliance
CAPACITY UNDER WHICH THIS BID IS SIGNED: ...................................................
MandatoryCategory: compliance
SBD 4: BIDDER’S DISCLOSURE
MandatoryCategory: compliance
PURPOSE OF THE FORM
MandatoryCategory: compliance
Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the
MandatoryCategory: compliance
principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the
MandatoryCategory: compliance
Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder
MandatoryCategory: compliance
to make this declaration in respect of the details required hereunder.
MandatoryCategory: compliance
Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers,
MandatoryCategory: compliance
that person will automatically be disqualified from the bid process.
MandatoryCategory: compliance
Bidder’s declaration
MandatoryCategory: compliance
2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person
MandatoryCategory: compliance
having a controlling interest1 in the enterprise, employed by the state?
MandatoryCategory: compliance
YES/NO
MandatoryCategory: compliance
2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state
MandatoryCategory: compliance
employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any
MandatoryCategory: compliance
person having a controlling interest in the enterprise, in table below.
MandatoryCategory: compliance
Full Name Identity Number Name of State institution
MandatoryCategory: compliance
2.2 Do you, or any person connected with the bidder, have a relationship with any person who is
MandatoryCategory: compliance
employed by the procuring institution? YES/NO
MandatoryCategory: compliance
2.2.1 If so, furnish particulars:
MandatoryCategory: compliance
.......................................................................................................................................
MandatoryCategory: compliance
.......................................................................................................................................
MandatoryCategory: compliance
2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any
MandatoryCategory: compliance
person having a controlling interest in the enterprise have any interest in any other related enterprise
MandatoryCategory: compliance
whether or not they are bidding for this contract? YES/NO
MandatoryCategory: compliance
2.3.1 If so, furnish particulars:
MandatoryCategory: compliance
.......................................................................................................................................
MandatoryCategory: compliance
.......................................................................................................................................
MandatoryCategory: compliance
01 Feb
2026
Tender Published
Tender was published
09 Feb
2026
Closing Date
Tender closing date
Pending
Awaiting Award of Contract
This tender has not yet been awarded. The contracting authority is expected to publish the award notice in due course.
09 Feb
2026
Submissions Closed
No further submissions were accepted after this date.
Organization
South African Maritime Safety AuthorityContact Person
ONKGOPOTSE SEEMELA
Phone
012-366-2600
Matched by category & region
Median Estimate
R 816 000
Range
Based on General government tender averages. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Important Dates
Source: RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdfClosing date: 09/02/2026 at 11h00. Price validity period: Quoted prices must remain valid for at least 60 days after the closing date. No compulsory briefing session.
Contact Information
Source: RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdfTechnical and bidding enquiries: Onkgopotse Seemela, Telephone: 012 366 2684, Email: [email protected]. Submission email: [email protected]. Delivery address: Room 109, Plaza Aquda, Marsh St, Mossel Bay, 6506.
Submission Guidelines
Source: RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdfSubmit your bid via email to [email protected]. The email subject line must clearly indicate the RFQ number (RFQ - HO – 1605). Bids must be submitted on the official forms provided and not re-typed. Late bids will not be accepted. All bids must be delivered by the stipulated closing date and time (09/02/2026 at 11h00). Failure to submit required documents or comply with bid conditions may result in disqualification. Delivery costs are included in the total quotation and not evaluated separately.
Evaluation Criteria
Source: RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdfEvaluation uses the 80/20 preference point system (for bids up to R50M). Points are allocated as follows: Price (80 points), Specific Goals (20 points). Specific Goals include: Equity ownership by HDIs (14 points: 7 for no franchise pre-1993, 5 for women, 2 for disabled), Youth (3 points), Locality (3 points). Points for Specific Goals require supporting documents (e.g., ID copies, CIPC CK1, B-BBEE certificate, medical certificates). Inconsistent or missing documentation may result in 0 points for applicable goals. The lowest acceptable bid price (Pmin) is used to calculate price points using the formula: Ps = 80
Technical Specifications
Source: RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdfScope: Once-off comprehensive servicing and maintenance of 7 air conditioning units at SAMSA Mossel Bay Office (Room 109, Plaza Aquda, Marsh St, Mossel Bay, 6506). Units include Samsung, LG, Alliance, and Hisense models. Key activities: Cleaning of filters, coils, and drainage systems; inspection and tightening of electrical connections; lubrication of moving parts; checking refrigerant levels and pressures; calibration/testing of thermostats; testing safety controls; recording service history per unit. Corrective maintenance for minor faults is included if part of the quoted price. Emergency repairs or major replacements require separate quotation and SAMSA approval. Deliverables: Completed service of all units, comprehensive service report (units serviced, work performed, condition assessment, faults identified, recommendations, operational status confirmation), and separate quotation for additional work if required.
Financial Requirements
Source: RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdfPricing must be inclusive of VAT. Total bid price must be provided in the pricing table (Annexure B). Delivery costs are part of the total quotation. Quoted prices must remain valid for 60 days after the closing date. No separate evaluation of delivery costs.
Compliance Requirements
Source: RFQ - HO - 1605 - ONCE OFF SERVICING OF AIRCONDITIONING MOSSELBAY.pdfMandatory: Valid Letter of Good Standing (COIDA) from Department of Employment and Labour. At least one technician must be qualified and registered with a relevant body (e.g., SAQCC Gas – Refrigeration, MERSETA). Required evidence: Technician’s CV, certified copies of qualifications/trade certificates, proof of registration. The submitted technician must perform the service; substitution requires SAMSA approval. Tax Compliance: Submit SARS TCS PIN or CSD number. Foreign suppliers must complete the foreign supplier questionnaire. Bidders must not be in the service of the state or have directors/members in state service. Supporting documents: Recent CSD (not older than 3 months), Tax PIN certificate, Valid B-BBEE certificate, CIPC CK1 registration, ID copies of all owners, proof of address (not older than 3 months), medical certificate (if claiming disability points). Consortiums/JVs must submit separate TCS certificates/PINs/CSD numbers for each party and complete the JV ownership form. Failure to comply with any requirement may disqualify the bid.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 4 of 2006
Relevant to electricity, generation, transmission, distribution and energy-service procurement.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 107 of 1998
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 28 of 2002
Relevant to mineral resources, mining rights, prospecting and mining-related procurement.
Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 40 of 2004
Relevant to regulated electricity, piped-gas and petroleum-pipeline activities.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance.
Address
19th Floor, 2 Long St, Cape Town City Centre, Cape Town, 8001, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
012-366-2600[email protected]www.samsa.org.za19th Floor, 2 Long St, Cape Town City Centre, Cape Town, 8001, South Africa
Key Personnel
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In 2026, Western Cape’s security procurement landscape remains one of the most active in South Africa, with 176 live security tenders signaling strong demand for compliant service providers. For security contractors, PSIRA compliance is non-negotiable—failing to verify company and guard registrations before submission can lead to immediate disqualification. With government buyers prioritizing regulatory adherence, suppliers must adopt a proactive approach to ensure all certifications are current, accurate, and aligned with tender requirements.
In 2026, Construction contractors in the Western Cape operate in an increasingly stringent compliance environment. With 180 active construction tenders in the province and a growing emphasis on regulatory adherence, securing a CIDB grading certificate is not just a formality—it’s a gateway to participation. The Western Cape’s procurement landscape demands precision, and even minor documentation errors can disqualify bids. Understanding the legislative framework, required registrations, and common pitfalls is critical for SMEs aiming to compete in this space.
The Western Cape construction sector is booming in 2026, with over 180 active tenders and 109 registered organizations competing for work. But here’s the hard truth: without the correct CIDB grading, your bid won’t even make it past the first compliance check. The Construction Industry Development Board (CIDB) grading system is non-negotiable—it determines the value of contracts you can legally pursue. If your grade doesn’t match the tender’s financial threshold, you’re disqualified before your technical proposal is even reviewed. This guide cuts through the noise, giving you a clear, actionable roadmap to upgrade your CIDB grade and stay competitive in a crowded market.
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