Three-year isdg facilitation, mentoring, and coaching services for polokwane municipality

Closing date: 03 July 2026 at 10:00. Bids remain valid for 90 days after closing. No briefing session is scheduled.

Technical enquiries: Ms. Patience Mello, 015 290 2211, [email protected]. Supply Chain enquiries: Mr. Tiro Pilusa, 015 290 2148, [email protected]. Submission address: Polokwane Municipality Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

Submit bids in a sealed envelope marked with bid number (PM39-25/26) and description. Deposit in the bid box at Polokwane Municipality Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, by 10:00 on 03 July 2026. Late bids will not be accepted. Bids must be completed in black ink (pencil is disqualifying). Official forms must be used (not re-typed). Each page must be initialed. Bids remain valid for 90 days after closing. No compulsory briefing session. Bid documents are available for download at www.etenders.gov.za at no fee. Bid box is open 24/7. Disqualification risks: removed pages, late submission, influence attempts, state employees, bid defaulters, SCM abuse, or incomplete/inaccurate certificates. Polokwane Municipality does not bind itself to accept the lowest or any bid and reserves the right to negotiate further conditions with the successful bidder.

Required documents: completed bid form (Form A), general undertaking (Form B), general conditions of contract (Form C), and other forms/annexures as specified. Each page must be initialed. Bid must be signed by an authorized person, with proof of authority (e.g., resolution, power of attorney) attached for companies/close corporations. Sole proprietors/partners must attach identity documents. Proof of municipal account payment must be attached. Bank account details must be provided. Alterations must be signed in full; erasable ink is not accepted.

Bids are adjudicated using the 80/20 preference point system: 80 points for price, 20 points for specific goals (e.g., HDI, B-BBEE). Evaluation is conducted in accordance with the Supply Chain Management Regulations, Polokwane Municipality SCM Policy, Preferential Procurement Policy Framework Act, and Preferential Procurement Regulations (2022). The Council reserves the right to accept all, some, or none of the bids and is not obliged to accept the lowest bid. Bidders must be legally registered entities (companies, CCs, partnerships, or sole proprietors). Must not be in the service of the state or have directors/shareholders in state service. Must not have been convicted of fraud or corruption in the past five years. Must not have failed to perform satisfactorily on previous contracts with any organ of state in the past five years. Must not have abused the municipality’s supply chain management system. Valid Tax Compliance Status (TCS) PIN or CSD number required. Foreign suppliers must disclose residency, branch, or income status in South Africa and comply with tax obligations if applicable. Consortia/joint ventures must submit separate TCS/CSD documentation for each party. Zero tolerance for fraud or corruption; bidders must not attempt to influence the evaluation or award process. Must not have been listed on the National Treasury’s database as prohibited from doing business with the public sector.

The successful bidder will provide ISDG facilitation, mentoring, and coaching services for mentors, supervisors, coordinators, champions, administrators, and graduates, including alignment workshops on professional registration, for a period of three (03) years. The successful bidder must sign a written contract form (MBD7). Services must comply with the bid specifications and conditions outlined in the Supply Chain Management Policy. Pre-bidding testing costs are the bidder’s responsibility. Supplier premises must be open for inspections/tests during reasonable hours if required. Purchaser covers inspection costs if goods/services comply; supplier covers costs if non-compliant. Non-compliant goods/services may be rejected at the supplier’s cost and risk. For contract variations not exceeding 15% of the original value, the supplier may be instructed to deliver goods/render services as-is. For measurable quantities, the supplier may be asked to reduce unit prices, with no price escalation permitted.

Pre-bidding testing costs are the bidder’s responsibility. Supplier premises must be open for inspections/tests during reasonable hours if required. Purchaser covers inspection costs if goods/services comply; supplier covers costs if non-compliant. Non-compliant goods/services may be rejected and must be replaced at the supplier’s cost and risk. Purchaser may cancel the contract for non-compliance or act per penalty clauses.

Pricing must be submitted on official forms (MBD 3.1 Schedule of Prices). Adhere to pricing instructions and bid specifications. Prices must cover all obligations under the contract. Mistakes in pricing/calculations are the bidder’s risk. Payment is in Rand unless otherwise stipulated. Foreign suppliers are responsible for all taxes/duties outside South Africa; local suppliers for taxes/duties until delivery.

Pricing must be submitted on official forms (MBD 3.1 Schedule of Prices). Adhere to pricing instructions and bid specifications. Prices must cover all obligations under the contract. Mistakes in pricing/calculations are the bidder’s risk. Payment terms: invoices must be accompanied by a delivery note, and payments will be made within 30 days of invoice submission. Prices quoted in the bid are fixed unless adjusted per the contract or bid validity extension. Prices must be in Rand unless otherwise stipulated. Performance security (e.g., bank guarantee or certified cheque) may be required within 30 days of contract award. Foreign suppliers are responsible for all taxes/duties outside South Africa; local suppliers are responsible for taxes/duties until delivery. No contract will be awarded to bidders with outstanding tax or municipal rate/tax arrears.

Mandatory: Valid Central Supplier Database (CSD) number. Tax Compliance Status (TCS) certificate or SARS PIN (apply via e-filing at www.sars.gov.za). For consortia/joint ventures, each party must submit a separate TCS/PIN/CSD number. Foreign suppliers must complete the pre-award questionnaire (Part B:3) if not RSA residents or without a local branch/permanent establishment. Proof of municipal rates/taxes payment or valid lease/tribal authority letter. Joint Venture Agreement (if applicable), signed by all parties. Bid forms must be fully completed, signed, and each page initialed. Certificate of Independent Bid Determination (MBD9) must be completed and signed. No bids from state employees or those listed on the Register of Tender Defaulters. Compliance with Preferential Procurement Policy Framework Act and Regulations (2022). Responsiveness criteria: sealed envelope with bid number/description, timely submission to the bid box, valid CSD number, fully completed/initialed bid forms, Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment, compliance with technical specs, and adherence to pricing instructions.

Bid is subject to the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations (2022). 20 points are allocated for specific goals, which may include B-BBEE compliance, HDI ownership, or other transformation objectives.

Contract duration: three (03) years. Warranty: 12 months after delivery/acceptance or 18 months after shipment (whichever is earlier). Supplier must repair/replace defective goods at no cost to the purchaser. Payment terms: within 30 days of invoice submission, in Rand. Prices are fixed unless adjusted per contract or validity extension. Performance security (e.g., bank guarantee) may be required within 30 days of award. Termination: purchaser may terminate for default, insolvency, or corrupt practices. Penalties apply for delays. Force majeure events may excuse performance delays. Disputes resolved via mediation or South African courts. Contract governed by South African law. Supplier may not assign obligations without written consent. Subcontracts must be notified in writing. No contract with bidders in tax or municipal arrears.

Bids remain valid for 90 days after closing. Polokwane Municipality does not bind itself to accept the lowest or any bid. No compulsory briefing session. Bid box is open 24/7. Municipality reserves the right to negotiate further conditions with the successful bidder. Zero tolerance for fraud/corruption; report suspicious activity to authorities.

Responsiveness criteria: sealed envelope with bid number/description, timely submission to the bid box, valid CSD number, fully completed/initialed bid forms, Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment, compliance with technical specs, and adherence to pricing instructions. Disqualification risks: removed pages, pencil-completed forms, late submission, influence attempts, state employees, bid defaulters, SCM abuse, or incomplete/inaccurate certificates. No bids from persons in the service of the state or listed on the Register of Tender Defaulters.