Request for quotation for augmented and virtual reality training solution

Email: [email protected]

Phone: +27 11 723 1400

Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632, South Africa.

• Submit the bid electronically to the address/email specified in the tender invitation ([email protected]).
• All mandatory returnable documents must be fully completed and signed before the closing date 15 January 2026 12:00 hrs:

• Pricing Schedule (SBD 3.3)
• Declaration of Interest Form and Politically Exposed Persons (PEP) declaration
• SBD 4 Bidder’s Disclosure Form
• SBD 6.1 Preference Points Claim Form
• Confidentiality and Non‑Disclosure Agreement
• B‑B‑BEE Certificate and Scorecard or QSE/EME Affidavit
• Verifiable medical certificate (disability claim, if applicable)
• Tax PIN confirmation (tax affairs must be in order with SARS)
• Certificate of Incorporation showing ownership split
• Central Supplier Database (CSD) report
• VAT Questionnaire

• Any missing mandatory document will result in automatic disqualification.
• ACSA provides a tracking column in the submission portal to confirm each mandatory item has been uploaded.

• Scoring is out of 100 points, split 80 % price and 20 % specific‑goal (preference) points (80/20 system).
• Functional/technical evaluation (Stage 1) must achieve at least 60 points out of 100 to proceed to price evaluation.
• Technical scoring (100 points) includes:

• Company experience (max 50 pts): 3+ valid AR/VR references = 50 pts; 2 references = 30 pts; ≤1 reference = 0 pts.
• Delivery team structure & CVs (max 30 pts): full organogram with key roles (AR/VR developer, UX/UI designer, Scrum Master, tester) = 30 pts; partial = 25 pts; insufficient = 0 pts.
• Proof‑of‑Concept delivery timeline (max 20 pts): risk‑managed plan delivering AR/VR content within 4 months = 20 pts; >4 months = 0 pts.

• Preference points are claimed via the SBD 6.1 form and awarded according to B‑B‑BEE level and other specific goals (e.g., black youth‑owned = 5 pts, level 1 B‑B‑BEE = 5 pts, etc.).
• Failure to provide required proof for claimed preference points will result in loss of those points.

• Use the prescribed Pricing Schedule (SBD 3.3) – all line items must be priced (content scoping, storyboarding, 3D asset development, software development, licensing, testing, project management, 10 % contingency).
• Prices must be quoted exclusive of VAT; VAT (15 %) is added to the total.
• The bid must be a turnkey solution; any omitted line item or failure to use the schedule will lead to disqualification.
• No separate performance bond or guarantee is mentioned; ensure all submitted information remains valid for the contract duration.

Required compliance documents (must be uploaded):

• Central Supplier Database (CSD) report
• Tax PIN confirmation (SARS tax affairs in order)
• Certificate of Incorporation showing ownership split
• B‑B‑BEE Certificate and Scorecard or QSE/EME Affidavit (minimum level 1)
• VAT Questionnaire
• Declaration of Interest and PEP/DPIP declaration
• Confidentiality and Non‑Disclosure Agreement
• SBD 4 Bidder’s Disclosure Form
• SBD 6.1 Preference Points Claim Form
• Verifiable medical certificate (if claiming disability preference)
• Any other documents requested at later stages must be submitted promptly to avoid disqualification.