Office space lease for legal aid south africa umzinto satellite office (up to 5 years)

• Optional briefing session: 15 January 2025, 14:00–15:00, Venue Office A11, Hypersingh Centre, Cnr Court & Textile Road, Umzinto 4200.
• Closing date for proposals: 11h00 on 26 January 2026 (tender box submission).
• Validity period of proposal: 150 days from the closing date.
• Clarification requests must be responded to within 24 hours of receipt.
• Negotiation response required within five days of request.

Email: [email protected]

• Submit all annexes completed in full using the numbering format provided.
• All documents must be handwritten in black ink; no typewriters or electronic filling.
• Seal the entire tender in an envelope marked: Tender Number No. 44/2025, Closing Date 26 January 2026, Time 11h00, Name of Company: ____________________.
• Deposit the sealed envelope in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg (2001).
• Proposals must be received on or before 11h00 on 26 January 2026.
• Include proof of registration on the National Treasury Central Supplier Database (CSD) and a valid tax clearance certificate.
• Failure to adhere to any of the above (e.g., missing pages, deviations not clearly indicated, non‑handwritten forms) may result in disqualification.

• Price – 80 points (price must be firm for the contract duration).
• B‑BBEE status – 20 points (affirmative action and empowerment contribution).
• Reference sites – provide names for verification; new property businesses may supply alternative references.
• Site inspection – property must be available for inspection within five days of request; a signed inspection certificate is required.
• Compliance with specifications – indicate “as specified” for items meeting requirements; deviations must be clearly noted.
• Overall scoring follows an 80/20 price/B‑BBEE weighting; the highest‑scoring bidder will be invited to negotiate further price reductions within five days.

Scope: Provide office accommodation for Legal Aid SA’s Umzinto Satellite Office.

• Minimum floor area 90.6 m², maximum 107 m², with three (03) parking bays.
• Must accommodate 8 staff, include 2 female and 2 male toilet cubicles, reception, waiting area, and consultation rooms.
• Preferred ground‑floor or lift‑accessible building, secure lockable parking, disabled‑person friendly.
• Must be zoned for office/commercial use; provide title deed and zoning certificate.
• Required fit‑out: floor plans, refurbishment commitment, partitioning, split‑unit air‑conditioning, corporate‑colour painting and flooring, power skirtings (two plugs per workstation), network/telephone points, UPS integration, blinds, and space plan.
• Building must comply with all relevant health, safety, and building regulations and allow Legal Aid SA branding and signage.
• Provide telephone, computer network points and emergency generator backup.

• Submit a detailed cost breakdown and total bid amount in South African Rand.
• Prices must be firm for the contract period; indicate if they are firm.
• Proposal must remain valid for 150 days.
• Payment terms: Legal Aid SA will issue an official order before any work commences; delivery must occur within the agreed time‑scale after order receipt.
• No reimbursement for bidder’s proposal preparation costs.
• Any authorised travel or disbursements will be reimbursed only with prior written approval and supporting receipts.
• Bonds or guarantees are not explicitly mentioned; ensure compliance with any standard tender security requirements if later requested.

• Active registration on the National Treasury Central Supplier Database (CSD).
• Valid tax clearance certificate.
• Provide B‑BBEE status; contribution points are part of the 80/20 evaluation.
• Must meet all building, health and safety, and zoning regulations.
• No specific CIDB, CIPC, or professional registration requirements stated.
• Local content not explicitly required beyond providing a suitable office space in Umzinto.