Appointment of a service provider - bergrivier -

Closing date: Monday, 31 August 2026, at 12:00. Quotations must be valid for 120 days from the closing date. No mandatory briefing or site visit is mentioned.

No mandatory briefing or site visit is mentioned. The bid box is accessible 24/7.

SCM enquiries: Mr. Coellin Julius – tel. 022 913 6000 / 022 913 6121, email [email protected]. Technical enquiries: Mr. Andre Petersen – tel. 022 913 6000, email [email protected]. Documents available on www.bergmun.org.za or hard copies from Mr. Julius at a fee of R70.00. Submission address: Municipal Offices, 13 Church Street, Piketberg, 7320. Postal address: PO Box 60, Piketberg, 7320.

Submit in a sealed envelope clearly marked with the reference number and title. Deposit in the tender box at Municipal Offices, 13 Church Street, Piketberg, or post to PO Box 60, Piketberg 7320, before 12:00 on 31 August 2026. The bid box is accessible 24/7. Quotations via fax or email will not be accepted. Late or incomplete submissions will be rejected. Proof of dispatch is not proof of receipt. Bidders must ensure courier companies place the bid in the tender box; the municipality is not liable for failures. Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Pricing Schedule – Fixed Prices): completes the offer amount.
• MBD 3.2 (Pricing Schedule – Firm Prices): details the price breakdown.
• MBD 4 (Declaration of Interest): discloses state employment or connections to evaluators.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and locality points.
• MBD 7.1 (Contract Form – Purchase of Goods/Works): forms the offer acceptance.
• MBD 8 (Declaration of Bidder’s Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 10 (Certificate for Payment of Municipal Services).
• B-BBEE certificate or sworn affidavit (original certified).
• CSD registration number (MAAA) and TCS pin or tax clearance certificate.
• Recent municipal account of the company (not older than 90 days).
• Municipal accounts of all directors/shareholders (or lease agreement or affidavit if no property).
• At least three contactable reference letters for similar work within the last 5 years.

Quotation documents that contain the minimum requirements are available on Bergrivier Municipality’s website (www.bergmun.org.za) or a hard copy from Mr. Coellin Julius at tel. no. 022 913 6000 or e-mail [email protected] during normal office hours at a quotation fee of R70.00 payable to the Municipality.

The 80/20 preference point system applies. Points are allocated as follows:

• Price: 80 points.
• B-BBEE status level: 10 points (Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5-8 = 2, non-compliant = 0).
• Locality (specific participation goals): up to 10 points based on the bidder’s location:
• Bergrivier jurisdiction: 10 points.
• West Coast jurisdiction: 5 points.
• Western Cape Province: 3 points.
• South Africa: 2 points.

The bidder obtaining the highest total points will be awarded the contract. In the event of equal points, the bidder with the highest locality points wins. Prices must be inclusive of VAT. The municipality may adjust the scope to stay within budget.

Scope: Replacement of redundant and broken rising mains in sewer pump stations in Velddrif. The work includes:

• Remove existing rising main in pump station.
• Break out concrete and remove pipework.
• Remove existing duckfoot.
• Install new pipework.
• Re-install duckfoot.
• Repair concrete.
• Replace guide rails with new.
• Provide a health and safety plan.
• Ensure all safety measures for working in confined spaces are followed.

Quantities: Each item is a single unit. Bidders must provide a unit rate exclusive of VAT and a total inclusive of VAT.

Experience: Provide at least three contactable references with letters demonstrating similar work done in the last 5 years; failure may render the bid non-responsive.

The work methodology includes: remove existing rising main, break out concrete, remove duckfoot, install new pipework, re-install duckfoot, repair concrete, replace guide rails, and implement health and safety measures for confined spaces.

Provide at least three contactable references with letters demonstrating similar work experience within the last five years. Without these, the bid may be considered non-responsive. No specific qualifications for key personnel are required.

The bidder must adhere to all relevant legislation throughout the contract. No specific quality management system or certification is required.

Use MBD 3.2 (Pricing Schedule – Firm Prices). Only fixed prices accepted. Prices must be inclusive of VAT (or exclusive for non-VAT vendors). The municipality may adjust the scope/quantity to stay within budget. The bid must be valid for 120 days.

Pricing must be on MBD 3.2 (Pricing Schedule – Firm Prices). Only fixed prices accepted. Prices must be inclusive of VAT (or exclusive for non-VAT vendors). The municipality reserves the right to adjust the scope/quantity to stay within budget. The quotation must be valid for 120 days from closing. No bond, guarantee, or insurance requirements are stated.

CSD registration is mandatory; submit the MAAA number. Tax Compliance Status (TCS) pin or printed tax clearance certificate must be submitted; failure may invalidate the bid. B-BBEE certificate or sworn affidavit (original certified) required; missing it results in 0 B-BBEE points but not disqualification. Complete and submit MBD 4 (Declaration of Interest) – bidders in the service of the state are disqualified. Submit recent municipal accounts of the company and all directors/shareholders (or lease/affidavit). Provide at least three reference letters. All forms must be signed and completed.

B-BBEE contributes 10 points in the 80/20 evaluation system. Points are awarded per the standard table (Level 1: 10, Level 2: 8, Level 3: 6, Level 4: 4, Level 5-8: 2, non-compliant: 0). Submit an originally certified B-BBEE certificate or sworn affidavit.

The bidder must provide a health and safety plan and ensure all safety measures for working in confined spaces are followed. This is part of the scope of work.

The bidder must ensure all environmental regulations are adhered to throughout the contract. No specific environmental requirements are detailed.

The contract is formed when the municipality accepts the highest-scoring offer. The General Conditions of Contract (GCC) apply. The contract includes the bid documents, tax clearance, pricing schedule, technical specifications, preference claims, declaration of interest, past SCM practices, independent bid determination, and special conditions. Key obligations: the bidder must perform in accordance with the contract, and the municipality may terminate for default or insolvency. No specific penalties or liquidated damages are mentioned.

The municipality reserves the right to withdraw the invitation, re-advertise, or accept part of a quotation. The successful provider is the highest points scorer, not necessarily the lowest price. Quotations over R30,000 require the full MBD documentation. No bids from persons in the service of the state will be considered.

Bidders must be registered on the Central Supplier Database (CSD) and submit a valid TCS pin or tax clearance certificate. B-BBEE certificate or sworn affidavit required. Complete all MBD forms as listed. Provide recent municipal accounts and reference letters.

The 80/20 system applies: 80 points for price, 10 for B-BBEE, 10 for locality. The bidder with the highest total points wins. In case of a tie, the bidder with the highest locality points wins. Prices are compared after adjustment to a common basis.