Catering services for NLC heritage day celebration, kwazulu-natal office (re-issued)

The National Lotteries Commission (NLC) requires a suitably qualified service provider for catering services for the Heritage Day Celebration at the KZN office. The event is on 23 September 2026, lunch at 12:00 pm, at 2nd Floor Marriot Building, 20 Kingsmead Boulevard, Kingsmead Office Park, Stamford Hill, Durban, 4025. Menu for 21 delegates: 3 starches (rice, dumpling, pap), 4 African meats (mala-mogodu, hard body chicken, chicken feet, lamb stew), 2 vegetables (beetroot, spinach/morogo without cream), 2 salads (chakalaka, potato salad), beverages (100% fruit juice and fizzy drinks, 1 can per person), and a vegetarian dish. Service notes: bring own cutlery, plates, tablecloths, cups, serviettes; deliver food on time; print specification and bring daily; use refuse bags and remove waste after service. Duration of service is one day, after receipt of appointment letter and purchase order.

Closing date: 08 September 2026 at 11:00 (Standard South African Time). Event date: 23 September 2026, lunch at 12:00 pm. RFQ validity period: 60 days from closing date. No briefing or site visit is stated.

Bidding procedure enquiries: SCM contact person, telephone 012 432 1308. Technical enquiries: Calvin Kabinde, telephone 012 432 1302, email [email protected]. All questions regarding the RFQ must be forwarded to [email protected].

Submit the quotation and all supporting documents only via the E-Tender portal. Email submissions will not be considered. Late or incomplete submissions will not be accepted. Bids must be in English. Returnable forms and documents: signed SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), POPIA consent form, B-BBEE certificate or sworn affidavit, full CSD report with SARS tax compliance status, pricing schedule/quotation, and a valid Certificate of Acceptability for food premises from the local municipality in KwaZulu-Natal. Bidders may be required to submit hard copies of certified qualifications, memberships, COIDA, etc., within 3 working days of request; failure renders the bid non-responsive.

Required submissions: Signed standard bidding documents (SBD 1, SBD 4, SBD 6.1), POPIA consent form, B-BBEE certificate or sworn affidavit, full CSD report with SARS tax compliance status, pricing schedule/quotation, and Certificate of Acceptability for food premises from local municipality in KZN.

Evaluation follows five stages: Stage 1 – RFQ closing date and submission instructions (deadline 08 September 2026 @ 11:00, via E-Tender Portal, late bids not accepted). Stage 2 – Administrative compliance: signed SBD forms (SBD 1, SBD 6.1), POPIA consent form, B-BBEE certificate/sworn affidavit, full CSD report with SARS tax compliance status. Stage 3 – Mandatory requirements: fully completed SBD 4, complete and signed pricing schedule/quotation, and a valid Certificate of Acceptability for food premises from the local municipality in KwaZulu-Natal. Stage 4 – Evaluation on price and specific goals per PPR 2022 using the 80/20 system: 80 points for price (formula: Ps = 80(1 - (Pt - Pmin)/Pmin)), 20 points for specific goals (black ownership up to 8 points, women ownership up to 4 points, youth ownership up to 4 points, disability ownership up to 4 points). Stage 5 – Due diligence, contract and award, including possible negotiations for best and final offers.

Catering for the NLC Heritage Day Celebration at the KZN office. Event date: 23 September 2026, lunch at 12:00 pm. Venue: 2nd Floor Marriot Building, 20 Kingsmead Boulevard, Kingsmead Office Park, Stamford Hill, Durban, 4025. Menu for 21 delegates: 3 starches (rice, dumpling, pap), 4 African meats (mala-mogodu, hard body chicken, chicken feet, lamb stew), 2 vegetables (beetroot, spinach/morogo without cream), 2 salads (chakalaka, potato salad), beverages (100% fruit juice and fizzy drinks, 1 can per person), and a vegetarian dish. Service notes: bring own cutlery, plates, tablecloths, cups, serviettes; deliver food on time; print specification and bring daily; use refuse bags and remove waste after service. Duration of service is one day, after receipt of appointment letter and purchase order. Service provider reports to the National Lotteries Commission.

Bidders may be required to submit hard copies of certified qualifications, memberships, COIDA, etc., within 3 working days of request; failure renders the bid non-responsive. No specific experience or key personnel qualifications are stated.

CSD registration: mandatory – register on the Central Supplier Database (www.csd.gov.za) and provide CSD registration number and summary report. Tax compliance: must be tax compliant; provide SARS TCS PIN or CSD number; each party in a consortium/JV/sub-contractor must submit separate TCS certificate/PIN/CSD number. B-BBEE: B-BBEE certificate or sworn affidavit (for EMEs & QSEs) required to claim preference points. Certificate of Acceptability: valid municipality certification for food premises within KwaZulu-Natal Province. COIDA: bidder warrants all employees covered under the Compensation for Occupational Injuries and Diseases Act; may be required to provide proof of registration and good standing. POPIA: signed consent form for processing of personal information. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. Failure to disclose all CSD-registered active companies linked to directors will lead to disqualification.

Occupational health and safety: The bidder warrants that all employees (including contractors) are covered under the Compensation for Occupational Injuries and Diseases Act, and cover remains in force for the duration of the RFQ and subsequent agreement. The Commission may request documentary proof of registration and good standing with the Compensation Fund.

The RFQ document is confidential and must not be disclosed without permission. No services to be rendered before an official Commission Purchase Order is received. The RFQ takes precedence over other documents; PPPFA applies where RFQ is silent. Bidders acknowledge the Commission's decisions are final. Bids must be in English. Bidders must not make news releases without consent. Personal information will be processed per POPIA and the Commission's Data Privacy Policy. Supplier performance: The NLC conducts regular performance reviews using supplier evaluation forms, with annual reviews for contracts longer than a year and review at completion for shorter contracts. Ad-hoc reviews for non-performance. Non-performance will be addressed with formal letters specifying remedial actions; non-adherence leads to escalating performance management actions. Parties may request joint performance reviews.

Terms and conditions: The RFQ document is confidential and must not be disclosed without permission. No services to be rendered before an official Commission Purchase Order is received. Suppliers must register on the CSD. Bidders must not make news releases without consent. The RFQ takes precedence over other documents; PPPFA applies where RFQ is silent. Bidders acknowledge the Commission's decisions are final. Bids must be in English. Bidders must comply with the Compensation for Occupational Injuries and Diseases Act and provide proof of registration and good standing if requested. Personal information will be processed per POPIA and the Commission's Data Privacy Policy.

Mandatory requirements: Fully completed Standard Bidding Documents (SBD4), complete and signed pricing schedule/quotation, and a valid Certificate of Acceptability for food premises from the local municipality within KwaZulu-Natal Province. Bidders must register on the Central Supplier Database (CSD) and provide CSD registration number and summary report, with tax compliance. Bidders may be required to submit hard copies of certified qualifications, memberships, COIDA, etc., within 3 working days of request.