Supply and installation of audio-visual equipment in three (3) boardrooms

Kwazulu-Natal Growth Fund Agency (KZNGFA) is an Agency, established and capitalised by the

Provincial Government to provide debt and equity. The main objective of the KZNGFA is to provide

support for creating and enabling environment for activities that create jobs and accelerate the economic

development of KZN whilst promoting Broad Based Black Economic Empowerment (B-BBEE).

2.1 Procurement Philosophy

It is the policy of KZNGFA, when purchasing goods and obtaining services to follow a course of optimum

value and efficiency by adopting best purchasing practices in supply chain management, ensuring that

open and fair competition has prevailed, with due regard being given to the importance of:

a) The promotion, development and support of businesses from disadvantaged communities (small,

medium, micro enterprises, as well as established businesses within those communities) in terms

of its BEE Policy;

b) The promotion of national and regional local service providers and agents before considering

overseas service providers and;

c) The development, promotion and support for the moral values that underpin the above, in terms

of KZNGFA Business Ethics and Guidelines which requires that all commercial conduct be based

on ethical and moral values and sound business practice. This value system governs all

commercial behaviour within KZNGFA.

The KZNGFA wishes to engage with service providers who are equally committed to maintain high quality

services and better pricing.

3. SCOPE OF SERVICES REQUIRED

Supply, install and configure an advanced audio-visual system for three (3) boardrooms.

3.1. Main Boardroom (4th floor)

Description Quantity

86'' Meeting Board for Medium and Large Rooms 1

OPS Window OPS for MB series, i5, 8GB, 128SSD 1

Wireless Presentation Pod & BYOD Device 1

Mobile Smartboard stand 1

KRAMER 8X1 HDMI SWITCHER 1

Pop up Table box - 2 x HDMI, Power supply USB C 4

2m HDMI Cable 4

5m HDMI Cable 4

3x3 Module connection pane - plastic wall box 1

3x3 module surround clip ion plate for 3 x XI-YZ Modules 1

3 module connection panel - blank module 2

Fixed microphone set supporting 20-foot diameter range 2

HDMI Module 1

20m HDMI Cable 1

10m HDMI Cable 1

Coaxial Frameless Ceiling Speaker 4

Ultra-thin Digital Mixer Amplifier with USB & Bluetooth 1

4U/9U rack to house equipment

Installation Fees 1

Consumables 1

Note: Devices to come with 3-year NBD warranty

3.2. Office 5 Boardroom (3rd floor)

Description Quantity

65'' Meeting Board for Small and Medium Rooms 1

Window OPS for MB series, i5, 8GB, 128SSD 1

Wireless Presentation Pod & BYOD Device 1

TV Bracket Tilt 47-90'' 1

Pop up Table box - 2 x HDMI, Power supply USB C 2

3x3 Module connection pane - plastic wall box 1

3x3 module surround clip ion plate for 3 x XI-YZ Modules 1

3 module connection panel - blank module 2

HDMI Module 1

20m HDMI Cable 1

10m HDMI Cable 1

Consumables 1

Installation Fees 1

Note: Devices to come with 3-year NBD warranty

3.3. Office 13 Meeting room (3rd floor)

Description Quantity

65'' Meeting Board for Small and Medium Rooms 1

Window OPS for MB series, i5, 8GB, 128SSD 1

Wireless Presentation Pod & BYOD Device 1

Mobile stand 1

Consumables 1

Installation Fees 1

Note: Devices to come with 3-year NBD warranty

4. DURATION

The project should take approximately 4 weeks.

5. EXPERTISE AND CAPACITY

It is expected that the Key Resource/Team Leader to be deployed to this project would possess the

following minimum credentials:

• Relevant technical certificate in Audio-visual technology, Electronics, Electrical Engineering or

equivalent (proof of certification to be attached)

• Minimum 5 years’ experience in the similar role. A one-page CV must be attached to

demonstrate proof of number of years of experience and proof of certifications. The example

of Annexure B must be used for the one-page CV that is being submitted.

6. AWARD OF THE RFQ

KZNGFA is not obliged to accept and award this RFQ to the lowest bidder or any other bidder.

7. EVALUATION PROCESS AND CRITERIA

Selection will be conducted over three stages as detailed below:

Stage 1 - Compliance with Minimum Requirements

Stage 2 – Functionality Evaluation

Stage 3 – Price and Specific Goals

6.1 STAGE 1 – COMPLIANCE WITH MANDATORY REQUIREMENTS

6.1 All proposals must be completed and accompanied by:

All proposals must be completed and accompanied by:

6.1.1 Completed and signed Bidder’s details ()

6.1.2 Signed and completed SBD 1, SBD 4 and SBD 6.1

6.1.3 Company Profile

6.1.4 Evidence of registration on the National Treasury Central Supplier Database (MAAA) which

confirms Tax Compliance Status.

All bids duly lodged as specified in this RFQ will be examined to determine compliance with the

mandatory requirements and conditions. Failure to provide any mandatory information as

requested above will results in the submission being deemed non-responsive.

6.2 FUNCTIONALITY EVALUATION

Scores will be tabulated to 50 points. Respondents must score 35 points and over to be assessed on

their financial offer and preference score.

The allocation of points for the evaluation of quality/functionality is set out in Table 1 below:

FUNCTIONAL EVALUATION CRITERIA Weight

Company experience

Detailed company profile confirming company experience as well as CIPC.

Less than 3 years = 0 points

3 > 5 years = 5 points

5 > 7 years = 7 points

7 > 10 years = 10 points

Over 10 years = 15 points

Note: Please provide CIPC or CSD

Key Resource/Team Leader

• Relevant certification = 5 points

- No proof of certificate = 0 points

• Minimum 5 years’ experience in the similar role.

15 - Less than 5 years = 0 points

- 5 to 10 years = 5 points

- More than 10 years = 10 points

A one-page CV must be attached (CV must be on the provided Annexure B

template)

Failure to attach proof of qualifications will result in a score of zero.

Reference Letters

Letters of reference relevant to the scope of work

• 4 Letters of Reference relevant to the scope of work – 20 points.

• 3 Letter of Reference relevant to the scope of work – 15 points.

• 2 Letter of Reference relevant to the scope of work – 10 points.

• 1 Letter of Reference relevant to the scope of work – 5 points

Letters must be on client letterhead, signed and dated. Letters must not be older

than 5 years

Total points allocation 50

Percentage (%) points allocation 100%

Minimum required (%) 70%

6.3 STAGE 2 - PRICE AND SPECIFIC GOALS

6.3.1 Proposals will be subject to an evaluation based on an 80/20 - 80 points for price and 20 points for

specific goals.

6.3.2 Fixed price is required; price must be inclusive of VAT and all costs relating to disbursements and

accommodation. See Annexure A

Maximum points

No specific requirements found