Bergrivier local municipality is seeking a qualified service provider to design, print, email and physically distribute its monthly service accounts from the award date until 30 june 2029. The contract is open to all suppliers who are registered on the central supplier database and can meet the municipality’s technical, financial and b‑bbee requirements.
Tender Description
Appointment of a service provider for the design, printing, e-mail and distribution of the municipality’s monthly service accounts from date of appointment until 30 june 2029
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: Tender Document 8.3.1-2026 MN3-2026.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentTender Document 8.3.1-2026 MN3-2026.pdfCompliance review in progress
Key Requirements
Submit a sealed, original bid in black ink by 12:00 on 10 March 2026 at the municipal tender box; late or electronic submissions will be rejected.
Be registered on the National Treasury Central Supplier Database (CSD) and provide a valid Tax Clearance Certificate/TCS Pin with the bid.
Complete all required returnable forms, including the Preference Points Claim form and a certified B‑BBEE certificate to claim the 10 BBBEE points.
Offer a VAT‑inclusive price that remains valid for 120 days; price will be scored 80 points under the 80/20 evaluation system.
Provide a performance security (bank guarantee, irrevocable LC or certified cheque) within 30 days of award.
Meet the technical scope: monthly design, printing, electronic PDF distribution and physical delivery of service accounts, and be able to supply any incidental services such as training or manuals as required.
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAGCSAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: Tender Document 8.3.1-2026 MN3-2026.pdf
Closing date: 10 March 2026, 12:00 (noon).
Compulsory clarification/briefing meeting: Tuesday 17 February 2026, 14:00 – doors close at 14:10, Bergrivier Municipal Offices, 13 Kerk Street, Piketberg.
Bids are valid for 120 days after the closing date.
No later submissions will be accepted; any bid received after the deadline will be filed unopened.
Contact Information
Source: Tender Document 8.3.1-2026 MN3-2026.pdf
Technical enquiries – Mr Martin Crous, Finance/Income Supply Chain Management Unit, Tel: 022 913 6000, Email: [email protected].
Submit sealed bids in original black ink on the official bid documents; no photocopies or re‑typed forms.
Place the sealed envelope, clearly marked “Tender No 8/3/1‑2026 / MN3‑2026: Appointment of a service provider…”, in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg, no later than 12:00 on Tuesday 10 March 2026.
Bids delivered by courier must be placed in the tender box by the courier – the Municipality is not liable for missed deliveries.
Late, incomplete, faxed, emailed or mailed bids will be rejected.
Bids must be valid and binding for 120 days after the closing date.
Required returnable forms (to be completed, signed and attached): Authority to Sign a Bid, Tax Clearance Certificate/TCS Pin, MBD 4 Declaration of Interest, MBD 6.1 Preference Points Claim Form (including certified B‑BBEE certificate), MBD 8 Declaration of Past Supply Chain Practices, MBD 9 Certificate of Independent Bid Determination, MBD 10 Certificate of Payment of Municipal Accounts, OHSA form, Form of Indemnity, Pricing Schedule, Form of Offer, Declaration by Tenderer.
Failure to submit any of the above forms or to provide a valid Tax Clearance Certificate/TCS Pin/CSD registration number may result in disqualification.
Evaluation Criteria
Source: Tender Document 8.3.1-2026 MN3-2026.pdf
Bids are evaluated under the Council’s Supply Chain Management Policy using an 80/20 point system: 80 points for price, 10 points for specific participation goals, and 10 points for B‑BBEE compliance (Preference Points Claim form must be fully completed).
Technical evaluation considers: compliance with the specifications, value‑for‑money, capability to execute the contract, and adherence to PPPFA & related regulations.
Evaluation stages: (1) Opening of bids in public, (2) Verification of administrative compliance, (3) Technical compliance check, (4) Scoring of price and preference points, (5) Recommendation for award.
Technical Specifications
Source: Tender Document 8.3.1-2026 MN3-2026.pdf
Scope: design, printing, e‑mailing and physical distribution of the Municipality’s monthly service accounts from the date of appointment until 30 June 2029.
Deliverables: monthly service account layouts, printed copies, electronic PDFs, and distribution to all ratepayers as per the specifications.
Must comply with all standards and specifications referenced in the tender documents and any applicable municipal service level agreements (SLA).
Supplier must provide incidental services if required (assembly, commissioning, tools, operation & maintenance manuals, training of municipal staff).
Performance security and warranty obligations as per the General Conditions of Contract.
Financial Requirements
Source: Tender Document 8.3.1-2026 MN3-2026.pdf
Bid price must be quoted inclusive of VAT; VAT must be shown on the invoice.
Price validity: 120 days from the closing date.
Performance security to be furnished within 30 days of award (bank guarantee, irrevocable letter of credit, or cashier’s/ certified cheque).
Payment terms: payment within 30 days of receipt of a correct invoice and delivery note, in Rand unless otherwise stipulated.
No mention of bid bonds or guarantees beyond the performance security; the Municipality may require a non‑refundable document fee (R70) for copies of specifications.
Compliance Requirements
Source: Tender Document 8.3.1-2026 MN3-2026.pdf
Mandatory registration on the Central Supplier Database (CSD) with a valid CSD number (MAAA…); bids from unregistered suppliers will be rejected.
Tax Clearance Certificate or Tax Compliance Status (TCS) Pin must be submitted; failure to provide may invalidate the bid.
Certified B‑BBEE certificate must be attached to claim the 10 BBBEE preference points.
No requirement for CIDB grading (CIDB level not required).
All directors, shareholders and key personnel must not be in the service of the State; a declaration of interest must be completed.
Supplier must be a South African entity or, if foreign, must complete the pre‑award questionnaire and meet tax compliance requirements.
All required returnable forms (see Submission Guidelines) must be completed and signed.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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