Supply, delivery, installation, maintenance & operation of double-sided outdoor led display screen – eastern cape tender

Closing date: 30 October 2026

Closing time: 10:00

Tender documents available from: 20 October 2026

Published date: 16 October 2026

Tenders opened publicly immediately after closing at Matatiele Local Municipality Mountain View BTO Offices, R56.

SCM enquiries:

• Contact: M. Sabasaba
• Email: [email protected]
• Office hours: 07h30–16h00 weekdays

Technical enquiries:

• Contact: Mr N. Masumpa
• Email: [email protected]
• Office hours: 07h30–16h00 weekdays

Document requests:

• Email: [email protected]
• Website: www.matatiele.gov.za

Submission address: Matatiele Local Municipality Mountain View BTO Offices, R56

Submission method: sealed envelope, externally endorsed with the tender number, description and closing date.

• Only the tender document issued by Matatiele Local Municipality will be accepted.
• Complete in black ink only; do not re-type the document.
• Returnable forms (all mandatory; missing any invalidates the offer):
• MBD 3.3: Pricing schedule (firm prices, inclusive of VAT).
• MBD 4: Declaration of Interest — discloses any connection to the state or the municipality.
• MBD 6.1: Preference points claim under the 80/20 system.
• MBD 6.2: Declaration for local production and content (100% local content for steel products and construction components).
• MBD 8: Declaration of past supply chain management practices.
• MBD 9: Certificate of independent bid determination.
• Ethics Commitment Form.
• Authority to Sign Form.
• Joint Venture Agreement (if applicable), signed by all parties.
• Proof of CSD registration (full printed report) must accompany the bid.
• Tenders are opened publicly immediately after closing at Matatiele Local Municipality Mountain View BTO Offices, R56.

Two-phase evaluation:

• Phase 1 — Functionality (100 points): Company Experience 50, Key Personnel 50. Minimum qualifying score: 80 points. Bidders below 80 are not evaluated further.
• Phase 2 — 80/20 preference evaluation (PPPFA as amended 16 January 2023): Tender price 80 points; Preferential goals 20 points.

Preference goals (maximum 20 points):

• Goal 1: Historically Disadvantaged Individuals ownership — 6 points. Verify: ID copy of owner/director and CSD.
• Goal 2: Youth ownership (14–35 years, MLM enterprises) — 6 points. Verify: CSD, proof of municipal accounts or proof of residence signed by ward councillor, or affidavit.
• Goal 3: Women ownership — 4 points. Verify: ID copy of owner/director and CSD.
• Goal 4: Disability ownership — 2 points. Verify: ID copy of owner/director and CSD.
• Goal 5: Rural enterprises — 2 points. Verify: CSD, proof of municipal accounts or proof of residence signed by ward councillor, or affidavit.

Evaluation is governed by the Matatiele Local Municipality Supply Chain Management Policy, the PPPFA and section 217 of the Constitution.

The municipality may appoint a bidder other than the highest scorer; value for money, past experience and functionality are key determinants.

Scope: Supply, delivery, installation, maintenance and operation of a double-sided outdoor LED display screen.

• The screen must be double-sided and outdoor-rated.
• The contract includes ongoing maintenance and operation.
• Local content requirement: 100% for steel products and components for construction.

Functionality scoring allocates 50 points to company experience and 50 points to key personnel. Detailed sub-criteria are binding and contained in the tender document. The municipality will consider past experience and functionality when deciding appointment.

Pricing: firm prices, inclusive of VAT.

Tender document fee: R300.00 (non-refundable) for hard copies; free download from municipal website.

Bank account for fee payment: Nedbank, account 1011292106, branch code 198765; reference: company name and bid number.

CSD registration: proof of Central Supplier Database registration (full printed report) is mandatory.

Local content: minimum 100% for steel products and components for construction (MBD 6.2).

Preference points: claimed under the 80/20 system; verification documents required per goal (ID copies, CSD, proof of residence, affidavits).

Bidders employed by the state, or lacking required credentials, will not be awarded.

Bidders must not engage with persons requesting payment for award; report such attempts to the police.

Preference points under the 80/20 system: up to 20 points for ownership goals (HDI, youth, women, disability, rural). Verification documents: ID copies, CSD, proof of municipal accounts or residence, or affidavits. Local content: 100% for steel products and construction components.

Evaluation follows the Matatiele Local Municipality Supply Chain Management Policy, the PPPFA and section 217 of the Constitution. Two-phase evaluation: functionality (minimum 80/100) then 80/20 preference scoring.