Supply, install and commission of a pole-mounted n-series three-phase recloser with advc controller — umsobomvu local municipality (UMS/TS/ELEC/09/2026, re-advert)

• Closing: 29 October 2026 at 12:00.
• Briefing or site meeting: none scheduled (not applicable).
• Bid validity: 90 days from the closing date.
• Goods must be held firm for 90 days.

• No briefing or site meeting is scheduled for this quotation.
• Where a site or information meeting is specified in a bid, attendance is compulsory and bids from absent bidders are not accepted.

SCM enquiries

• Contact: Mrs N. Dyantyi
• Role: Supply Chain Management
• Telephone: 051 753 0040
• Fax: 051 753 0574
• Email: [email protected]

Technical enquiries

• Contact: Mr S. Bhuka
• Role: Technical
• Telephone: 051 753 0040
• Email: [email protected]

Alternate fax: 086 403 4554

Submission address

Tender box, main reception

Umsobomvu Local Municipality

21A Church Street

Colesberg

9795

Postal address

Private Bag X6

9795

Submission method

• Sealed written price quotation, marked on the outside "SUPPLY, DELIVERY INSTALL AND COMMISSION OF POLE MOUNTED N-SERIES THREE PHASE RECLOSER WITH ADVC CONTROLLER".
• Deposit in the tender box at the main reception, Umsobomvu Local Municipality, 21A Church Street, Colesberg, 9795.
• Closing: 29 October 2026 at 12:00.
• Late, emailed, faxed and incomplete quotations are rejected.
• Documents may be downloaded from www.umsobomvumun.co.za; bidders must print, price and complete the full document.

Completion rules

• Complete in black ink only; no correction fluid or tape.
• Errors must be crossed out in ink and initialled at every alteration.
• The document may not be retyped; retyped bids are disqualified.
• Every page must be returned; missing pages disqualify the bid.
• Unauthorised alterations disqualify the bid automatically.
• The quotation must be signed or carry the company stamp.

Returnable documents

• Formal written quotation on the bidder's company letterhead, plus the completed quotation document.
• MBD 1 (Invitation to Bid): bidder, contact and supplier details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any director, shareholder or member in the service of the state or connected to an evaluating official; an undisclosed conflict cancels the contract.
• MBD 6.1 (Preference Points Claim): claims the specific-goals points under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Authority of signatory / board resolution authorising the person signing.
• Contract form (MBD 7) completed and signed by the successful bidder.
• General Conditions of Contract signed.
• Local content documents, where applicable.

Disqualification risks

• Any page, form or signature missing from the returned document.
• Retyped or altered documents.
• Bids from persons in the service of government (national, provincial, local or SOCs).
• Municipal rates and taxes in arrears for more than three months without a pre-closing settlement arrangement.
• Contacting the municipality on bid matters between bid opening and award.

• Formal quotation on company letterhead plus the completed quotation document.
• MBD 1 (Invitation to Bid): bidder and supplier details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses state employment or connections to evaluating officials; an undisclosed conflict cancels the contract.
• MBD 6.1 (Preference Points Claim): claims the specific-goals points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion and no price disclosure.
• Authority of signatory or board resolution.
• Contract form (MBD 7) signed by the successful bidder.
• Signed General Conditions of Contract.
• Tax compliance PIN or certificate, CIPC registration, certified director ID copies, B-BBEE certificate or affidavit, CSD registration report, municipal account, lease agreement or tribal authority letter, local content documents where applicable.
• Trust, consortium or joint venture: the agreement, each member's tax compliance PIN or certificate, a profit- and liability-sharing agreement, and a board resolution.

System

• 80/20 preference point system under the Preferential Procurement Regulations, 2022 and the Umsobomvu SCM Policy.

Scoring

• Price: 80 points.
• Specific goals: 20 points.

Specific goals (20 points)

• Company 100% owned by women: 10 points. Evidence: company registration document plus certified ID copy.
• Company 100% owned by youth: 10 points. Evidence: company registration document plus certified ID copy.

Stages

• Responsiveness check against the specification and the conditions of bid; non-responsive bids are not scored.
• Price and specific-goals scoring on responsive bids.
• The municipality may accept part of a bid, may reject any or all bids, and is not bound to the lowest price or the highest points.
• Prices may be negotiated downwards if the bid exceeds the available budget, by limiting the scope.

Scope

• Supply, deliver, install and commission one pole-mounted N-Series three-phase recloser with ADVC controller.
• Install and commission the recloser/breaker with the new protection settings.

Quantities

• Pole-mounted N-Series three-phase recloser with ADVC controller: 1.
• Installation and commissioning of the unit with new protection settings: 1.

Capability requirement

• The bidder must be able to commission the N-Series three-phase breaker with the new protection settings; the person applying must understand protection.

Standards

• The product must be SABS approved.
• Goods must conform to the standards stated in the specification.
• The municipality requires one service provider that meets the specification.

Order handling

• The preferred bidder must confirm in writing within 24 hours of receiving an order that the required quantity can be delivered; failure to respond or arrange alternatives cancels the order and the first alternative bidder is used.
• The first alternative bidder is subject to the same 24-hour confirmation; if it also fails, three quotations or another procurement process follow.
• The municipality may increase or decrease the number of items; the successful bidder may accept or decline the revised scope, failing which it is offered to the next bidder.

• The successful bidder installs and commissions the pole-mounted N-Series three-phase recloser/breaker with the new protection settings.
• The bidder must be capable of commissioning the N-Series three-phase breaker with the new protection settings; the person applying must understand protection.
• The preferred bidder confirms in writing within 24 hours of an order that the required quantity can be delivered.

• The product must be SABS approved and must conform to the standards in the specification.
• The municipality may inspect, test and analyse supplies; compliant results are paid for by the municipality, non-compliant results by the supplier.
• Non-compliant supplies may be rejected and must be removed and replaced at the supplier's cost and risk.

• Two priced lines, each quantity 1: the pole-mounted N-Series three-phase recloser with ADVC controller, and the installation and commissioning of the unit with new protection settings.
• The schedule shows sub-total, VAT at 15% and total.
• Firm prices only, inclusive of VAT; exchange-rate-variable prices are not accepted.
• Bidders must state whether they are registered VAT vendors; non-vendors reflect the same amount excluding and including VAT.
• All items must be priced; no additional fees beyond the table are allowed.
• The municipality's address and VAT number 4700193941 must appear on the quotation.

Pricing

• Firm prices only; prices subject to exchange-rate variation are not accepted.
• All prices inclusive of VAT; VAT shown at 15%.
• Two priced lines: supply of the recloser (quantity 1) and installation and commissioning (quantity 1), plus sub-total, VAT and total.
• Bidders must indicate whether they are a registered VAT vendor; non-vendors must show the same amount in the excluding-VAT and including-VAT columns.
• All bill-of-quantity items must be priced; no fees beyond the priced table are allowed.
• The municipality's address and VAT number 4700193941 must appear on the quotation.

Payment

• Invoicing against a copy of the delivery note and fulfilment of contract obligations.
• Payment within 30 days of invoice or claim, in Rand.

Security and guarantees

• A performance security is required within 30 days of notification of award, in the amount stated in the Special Conditions of Contract, by bank guarantee, irrevocable letter of credit or certified cheque; it is released within 30 days after completion of performance, including warranty obligations.

Penalties

• Late delivery or non-performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay, plus possible termination.

Registration and statutory

• Central Supplier Database (CSD) registration is required, with a valid CSD registration report printout submitted; the municipality may decline to award to unregistered suppliers.
• SARS Tax Compliance Status PIN or a printed Tax Compliance Certificate; each consortium or joint-venture member must submit its own.
• CIPC company registration or founding statement.
• Certified ID copies of directors, members or shareholders, stamped not more than 6 months ago.
• Signed General Conditions of Contract and completed MBD declarations.

Municipal account

• A municipal account in the bidder's entity name, not older than 3 months, showing no arrears exceeding 3 months at closing.
• Rural bidders without municipal services: tribal authority letter with affidavit.
• Tenants: valid lease agreement showing lessor and lessee entity names.
• Bidders in arrears for more than 3 months without a pre-closing settlement arrangement are unsuccessful; proof of the arrangement must be submitted.

B-bbee

• Certified B-BBEE certificate from a SANAS-accredited verification agency, an IRBA-registered auditor, or a sworn affidavit, to claim preference points.
• Verification-agency certificates must carry the SANAS logo, unique BVA number, bidder name and physical location, registration and VAT numbers, issue and expiry dates, certificate number, scorecard type (EME, QSE or Generic), agency name/logo, authorised signature and the B-BBEE status level.
• Auditor-issued certificates must show the auditor's IRBA registration number and logo, the SASAE reference, entity identity and location, the Codes of Good Practice or sector code applied, element scores, overall status level, and a 12-month validity with issue and expiry dates.

Exclusions

• Bids from persons in the service of the state are not accepted.
• Bids may be rejected for abuse of the SCM system, improper conduct, attempts to influence officials, or offers of gifts or hospitality.

Consortia, trusts and joint ventures

• The agreement must be submitted, with no amendment without municipal approval.
• Each member submits its own tax compliance PIN or certificate.
• A profit- and liability-sharing agreement and a board resolution must be included.
• B-BBEE points are claimed only on a certificate issued in the name of the trust, consortium or joint venture.

• B-BBEE evidence: a certified certificate from a SANAS-accredited verification agency, an IRBA-registered auditor, or a sworn affidavit.
• Verification-agency certificates must show the SANAS logo, unique BVA number, bidder name and physical location, registration and VAT numbers, issue and expiry dates, certificate number, scorecard type (EME, QSE or Generic), agency name/logo, authorised signature and B-BBEE status level.
• Auditor-issued certificates must show the auditor's IRBA registration number and logo, the SASAE reference, entity identity and location, the Codes of Good Practice or sector code applied, element scores, overall status level, and a 12-month validity with issue and expiry dates.
• Preference points are claimed on specific goals, not on B-BBEE level: 10 points for 100% women ownership and 10 points for 100% youth ownership, each verified by company registration documents and certified ID copies.

• The General Conditions of Contract and the Special Conditions of Contract both apply; the Special Conditions prevail on conflict.
• Contract documents are in English and South African law governs.
• Performance security is due within 30 days of award and released within 30 days after completion, including warranty obligations.
• Goods must be new, unused and current models, with a 12-month warranty from delivery and acceptance (or 18 months from shipment, whichever is earlier).
• Payment is due within 30 days of invoice, in Rand.
• Prices are fixed for the contract; variations require a written amendment signed by both parties.
• Assignment and subcontracting require the municipality's prior written consent or notification.
• Delays attract penalties at the prime interest rate per day; persistent default allows termination, replacement procurement at the supplier's cost, and restriction from public-sector business for up to 10 years.
• Disputes go to mutual consultation, then mediation, then a South African court.
• The municipality may recover costs and damages where an award was based on incorrect information supplied by the bidder.
• Bids may be rejected for abuse of the SCM system, improper conduct, attempts to influence officials, or offers of gifts or hospitality.

• Special Conditions of Contract apply alongside the General Conditions of Contract; where they conflict, the Special Conditions prevail.
• The municipality may withdraw or re-advertise the invitation, reject any bid, accept part of a bid, or waive requirements.
• Bids remain valid for 90 days after closing; prices must be firm and inclusive of VAT.
• The municipality may decline to award to suppliers not registered on the CSD.
• A Service Level Agreement may be required in addition to the signed bid document.
• If bids exceed the available budget, the municipality may negotiate a reduced scope with the successful bidder.
• The product must be SABS approved.
• A preferred and an alternative bidder may be appointed; each must confirm in writing within 24 hours of an order that the quantity can be delivered, failing which the order is cancelled and passed to the alternative.
• Late delivery attracts a penalty at the prime interest rate per day of delay, and possible termination.

• Formal written quotation on company letterhead plus the completed quotation document.
• Valid original tax clearance certificate or SARS tax compliance PIN.
• Certified ID copies of company directors, stamped not more than 6 months ago.
• CIPC registration or founding statement.
• Certified B-BBEE certificate or sworn affidavit.
• Proof of no undisputed municipal service commitments overdue by more than 90 days; lease agreement for tenants; tribal authority letter for rural bidders.
• Municipal account not older than 3 months and not in arrears for more than 3 months; a pre-closing settlement arrangement must be submitted where arrears exist.
• CSD registration report printout.
• Goods must be held firm for 90 days.
• Bids from persons in the service of government are not considered.
• The municipality's address and VAT number 4700193941 must appear on the quotation.
• The bidder must be able to commission the N-Series three-phase breaker with the new protection settings.

• 80/20 preference point system: 80 points for price, 20 points for specific goals.
• Specific goals: 10 points for a company 100% owned by women, 10 points for a company 100% owned by youth, each verified by company registration documents and certified ID copies.
• Bids are first tested for responsiveness to the specification and bid conditions.
• The municipality may accept the whole or part of a bid, may reject any bid, and is not obliged to accept the lowest price or the highest points.