Security services for winnie madikizela mandela doa office, alfred nzo district (36 months)

Closing date: 09 November 2026 at 11:00.

Compulsory site briefing: 29 October 2026 at 11:00 at Department of Agriculture Office, 72 Matwebu Street, Winnie Madikizela Mandela, 4800.

Documents available from 12 October 2026 (request via email from Ms A Mdutyulwa).

Bid validity: 90 days from closing date.

Compulsory site briefing: 29 October 2026 at 11:00 at Department of Agriculture Office, 72 Matwebu Street, Winnie Madikizela Mandela, 4800.

Documents available from 12 October 2026.

Closing date: 09 November 2026 at 11:00.

Bids to be delivered to tender box at 206 Magistrate Street, Maluti Ex College, Maluti, 4740.

Administrative enquiries:

• Contact: Mr V Dumezweni
• Telephone: 067 419 2243
• Email: [email protected]

Technical enquiries:

• Contact: Mr D. Ndzongwana
• Telephone: 067 419 2276

Document requests:

• Contact: Ms A Mdutyulwa (Assistant Director Acquisition Services)
• Email: [email protected]

Submission address:

206 Magistrate Street

Maluti Ex College

Maluti, 4740

Service delivery address:

Winnie Madikizela Mandela DoA Office

72 Matwebu Street

Winnie Madikizela Mandela, 4800

Submission method: sealed envelope, clearly marked with the project number and description, delivered to the tender box.

Submission address: 206 Magistrate Street, Maluti Ex College, Maluti, 4740.

Closing time: 11:00 on 09 November 2026; bids opened in public at the same time and place.

Late, electronic, telegraphic or facsimile bids will not be considered.

All forms must be completed in black ink; no correction fluid; changes must be struck through and initialled.

Returnable documents (all must be completed, signed and witnessed where required):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• ECBD 3.1 (Pricing Schedule): detailed quotation with breakdowns; only firm prices accepted.
• Certificate of Authority for Signatory: board resolution authorising the signatory.
• Certificate of Authority for Joint Ventures (if applicable): with SLA between JV parties; failure to submit JV agreement results in rejection.
• Schedule of work carried out by the bidder.
• Equity Ownership Declaration.
• Tax Status Verification (via CSD).
• Copy of company registration or CK documents.
• Joint Venture Agreement or intention to form one, if applicable.
• Valid certified copy of COID letter of good standing.
• All supporting documents for claimed preference points.

Disqualification risks:

• Any returnable form left unsigned, incomplete or unwitnessed.
• Use of correction fluid.
• Failure to supply all supplementary information.
• Late submission, regardless of reason.

Returnable documents include: Tax Status Verification (via CSD), company registration or CK documents, all forms and verification documents for preference points, Joint Venture Agreement if applicable, Certificate of Authority for Signatory (completed and signed), Schedule of work carried out by bidder, Equity Ownership Declaration, all SBD documents (SBD1, SBD4, SBD6.1, etc.) completed and signed in full and witnessed. Also required: detailed quotation with breakdowns, pricing schedule (ECBD 3.1), and any other forms listed in the checklist.

Two-stage evaluation.

Stage 1: Administrative compliance and functionality.

• Administrative pre-qualification documents: company PSIRA certificate, COIDA, Bargaining Council, ICASA licence, police clearance (owner/directors), owner's SA identity document. Failure to comply disqualifies.
• Functionality (100 points):
• Experience as a security company: 40 points (5 points per similar project with contactable references, up to 8 projects).
• Financial capacity: 30 points (total credit facility or proof of funds: R100 000–R500 000 = 10 points; R500 000–R1 million = 15 points; R1 000 001–R1 500 000 = 20 points; R1 501 000–R2 million = 30 points).
• Locality of service provider (per CSD address): 30 points (local municipality = 30, district municipality = 20, province = 10).
• Minimum functionality threshold: 60 points (one reference states 65 points). Bids below the threshold are eliminated.

Stage 2: Price and specific goals (80/20 preference point system).

• Price: 80 points.
• Specific goals: 20 points.

Specific goals (with required evidence):

• EME or QSE at least 51% owned by black people: 5 points (ID copy, CIPC registration, full CSD report; ownership must correspond).
• Located in the province where services will be rendered: 2 points (municipal rates account, councillor letter, or lease agreement; address must correspond with CSD).
• EME or QSE at least 51% owned by women: 7 points (ID copy, CIPC registration, full CSD report).
• EME or QSE at least 51% owned by youth (up to 35 years): 4 points (ID copy, CIPC registration, full CSD report).
• EME or QSE at least 51% owned by people with disability: 2 points (ID copy, CIPC registration, CSD report, medical certificate, SASSA registration or confirmation of disability).

Failure to attach documentation for claimed points results in no points being allocated.

Scope: Provision of security services for the Winnie Madikizela Mandela DoA Office in the Alfred Nzo District for 36 months.

Services include:

• Patrolling of premises.
• Access control.
• Screening or scanning of personnel, visitors and vehicles.
• Assets safeguarding and monitoring.
• Escorting personnel and members of the public where required.
• Protection of buildings and general crime prevention measures.
• Ensuring lights are switched off and doors/windows secured after hours.
• Assisting during emergency preparedness exercises and real emergencies.
• Keeping a visitors register.

Staffing (current requirements, subject to change):

• Day shift: 2 unarmed guards, grade C/D.
• Night shift: 2 unarmed guards, grade C/D.

Equipment per guard:

• Two-way radios/PTT or cellphone radio (night duty).
• Battery operated torches (night duty).
• Batons (day duty).
• Occurrence book.
• Handcuffs.
• Full corporate uniform and name tags.
• Pocket book.
• Attendance register.
• Other stationery as required.
• Armed response office within the local municipality.
• Guard house.

Compliance with legislation: Control of Access to Government Buildings and Vehicles Act, Criminal Procedures Act, Firearm Control Act, Private Security Industry Regulatory Act, Occupational Health and Safety Act, Trespass Act.

Bidders must have a fully functional office within the Alfred Nzo District; site inspections may be conducted.

The service provider must be competent, trustworthy and have the required equipment. The scope of work includes patrolling, access control, screening, asset safeguarding, escorting, crime prevention, securing premises after hours, emergency assistance, and maintaining a visitors register. The successful bidder must ensure each guard has the required service aids: two-way radios/PTT or cellphone radio (night duty), battery operated torches (night duty), batons (day duty), occurrence book, handcuffs, uniform, name tags, pocket book, attendance register, other stationery, armed response office within the local municipality, and guard house.

Company must be at least 2 years old and have a local office in the Alfred Nzo District.

Project manager: Grade B PSIRA, 5 years detailed experience, detailed CV attached.

Supervisor: Grade B/A PSIRA, 3 years experience, detailed CV attached.

Security officers: grade C, D or E.

Provide PSIRA audit reports or compliance certificate, testimonials, references, track record, letters of good standing, and company profile.

Owner and security officers must be South African citizens.

Provide police clearance for owners and security officers.

Provide payslips (4 or 5 samples) and payroll.

Company must have a positive balance of at least 10% of the tender/quote as proof of financial capacity.

No specific quality management system or certification is stated beyond the requirement that the service provider must be competent, trustworthy and have the required equipment. The scope of work defines the expected service standards, including patrolling, access control, screening, asset safeguarding, escorting, crime prevention, securing premises after hours, emergency assistance, and maintaining a visitors register.

Pricing schedule (ECBD 3.1): Only firm prices accepted; non-firm prices not considered.

Total bid price per month and per year for 3 years, with yearly price escalation.

Subtotal, profit, subtotal excluding VAT, VAT at 15%, total bid price for 36 months inclusive of all applicable taxes.

Price breakdown for Kwa-Bhaca office: basic salary per guard Grade D, monthly salary for 2 day and 2 night unarmed guards, hourly equivalent rate, ordinary time, Sunday pay premium, public holiday premium, leave provision, sick pay, study leave, family responsibility leave, long service bonus, statutory annual bonus, UIF, hospital cover, provident fund, COID/WCA, Bargaining Council Levy, PSIRA per SO fee, sets of uniform, training (Skills Development Levy), cleaning allowance, share of overheads, total cost per month.

Quoted price to be all inclusive; no price adjustments.

Pricing format: ECBD 3.1 pricing schedule; only firm prices accepted; non-firm prices (including exchange rate variations) not considered.

Quoted price must be all-inclusive; no price adjustments or increases during the contract period.

Price breakdown required for Kwa-Bhaca office: basic salary per guard (Grade D), monthly salary for 2 day and 2 night unarmed guards, hourly equivalent rate, ordinary time, Sunday pay premium, public holiday premium, leave provision, sick pay, study leave, family responsibility leave, long service bonus, statutory annual bonus, UIF, hospital cover, provident fund, COID/WCA, Bargaining Council Levy, PSIRA per SO fee, sets of uniform, training (Skills Development Levy), cleaning allowance, share of overheads, total cost per month.

Total bid price for 36 months inclusive of all applicable taxes; VAT at 15% shown separately.

Salaries must comply with Labour Laws and National Bargaining Council for the Private Security Sector and PSIRA rates; quotes below these rates will be passed over.

Financial capacity: company must have a positive balance of at least 10% of the tender/quote to cover salary payments during payment delays; proof of bank statement required.

Liability insurance of at least R2 million required after award.

Payment: monthly on receipt of invoice.

Mandatory registrations:

• CSD registration (or application completed before closing date) and LOGIS registration.
• Active PSIRA registration as a security services company.
• ICASA licence.
• COIDA / COID letter of good standing.
• Bargaining Council registration.
• Police clearance for owner/directors and security officers.
• Firearm licence in the name of the company (proof of armed response).
• Owner and security officers must be South African citizens (SA identity document for owner).
• Company must be at least 2 years old.
• Fully functional office within the Alfred Nzo District.

Tax compliance:

• Tax compliance status and company directors verified on CSD; tax status must remain compliant.
• Hard copies of Tax Clearance Certificate required.

B-bbee:

• Preference points claimed under specific goals; evidence as listed in evaluation criteria.
• No general B-BBEE level requirement stated; specific goals are ownership-based.

Other:

• Company registration or CK documents.
• References to confirm previous delivery of similar nature.
• Government Procurement: General Conditions of Contract of July 2010 apply.

Specific goals for preference points (20 points under 80/20 system):

• EME or QSE at least 51% owned by black people: 5 points (ID copy, CIPC registration, full CSD report).
• Located in the province where services will be rendered: 2 points (municipal rates account, letter from councillor, or lease agreement).
• EME or QSE at least 51% owned by women: 7 points (ID copy, CIPC registration, full CSD report).
• EME or QSE at least 51% owned by youth up to 35 years: 4 points (ID copy, CIPC registration, full CSD report).
• EME or QSE at least 51% owned by people with disability: 2 points (ID copy, CIPC registration, CSD report, medical certificate, SASSA registration or confirmation of disability).

Ownership status on CIPC and CSD must correspond to be awarded points.

Compliance with the Occupational Health and Safety Act, as amended, is required.

Security services must ensure the safety of departmental assets, information, buildings and personnel.

Assist during emergency preparedness exercises and real emergencies.

Guards must be provided with appropriate safety equipment: two-way radios, torches, batons, handcuffs, and uniforms for identification.

Contract duration: 36 months.

Contract Agreement and SLA to be signed after award and before commencement.

Payment: monthly on receipt of invoice.

Subject to Government Procurement: General Conditions of Contract of July 2010.

The employer may accept or reject any variation, deviation, tender offer, or alternative tender offer, and may cancel the tender process at any time before contract formation; no liability for cancellation.

Bid validity: 90 days from closing date.

No price adjustments or increases during the contract period.

The department reserves the right to terminate the contract if specifications are not adhered to.

The department reserves the right not to award more than two contracts to be executed simultaneously to a single service provider.

The department reserves the right not to award the bid to the most favourable tenderer if it is not assisting in the advancement of designated groups, risk profile is too high, bidder has been awarded a considerable number of projects, or has performed unsatisfactorily in the past.

The department reserves the right not to award more than two contracts to be executed simultaneously to a single service provider.

Bidders must submit a supplier arrangement form if a general dealer.

Use of correction fluid results in a non-responsive bid.

No late submissions accepted.

All proposals hold good for 90 days after closing.

Electronic, telegraphic or facsimile bids not considered.

Contract valid for 36 months; Contract Agreement and SLA to be signed after award.

Payment monthly on receipt of invoice.

Mandatory requirements: CSD and LOGIS registration before closing date; active PSIRA registration; fully functional office within the Alfred Nzo District (site inspections may be conducted); proof of Armed Response; proof of Firearm licence in the name of the company; registered as Security Services and PSIRA valid affiliates.

Mandatory documents: valid certified copy of COID letter of good standing; company PSIRA certificate; UIF; COIDA; Bargaining Council; ICASA licence; Police Clearance (owner/directors and security officers); Security Officer's PSIRA certificates; Liability Insurance (cover with authentic company of at least R2 million).

Owner must be a South African citizen; security officers must also be SA citizens.

Salaries must comply with PSIRA rates and Labour Laws.

Company must have at least 2 years experience, a local office, and armed response.

Company must have positive balance (10% of tender/quote) as proof of financial capacity.

Only firm prices accepted; no price adjustments.

Provide references to confirm previous delivery of similar nature.