Landfill rehabilitation services – kumkani mhlontlo local municipality

• Closing date and time: 26/02/2026 at 12:00 pm (Qumbu foyer).
• Bid box open 24 hours a day, 7 days a week (no separate briefing or site‑visit dates mentioned).

• SCM enquiries: Ms T Gomo, Tel 047 553 7000, Email [email protected]
• Technical enquiries: Mr L Lutshetu, Tel 071 689 4389, Email [email protected]
• Municipality postal address for bid submission: P.O. Box 31, Qumbu 5180
• Physical bid box address: 96 LG Mabindla Street, Qumbu 5180

• Submit the bid in the official MBD forms (do not re‑type).
• Deliver the completed bid to either:
• Postal address: P.O. Box 31, Qumbu 5180, Kumkani Mhlontlo Local Municipality, OR
• The bid box at 96 LG Mabindla Street, Qumbu 5180 (open 24/7).
• Bids must be received no later than 26/02/2026 at 12:00 pm. Late submissions are rejected.
• Electronic, fax or e‑mail submissions are NOT accepted.
• Required returnable documents (must be attached, otherwise bid may be deemed incomplete and disqualified):
• CSD report or CSD number
• SARS tax clearance PIN
• Proof of municipal rates payment (or lease agreement) not older than one month
• Quotation on company letterhead with business stamp
• Certified B‑BBBEE certificate issued by a SANAS‑accredited verification agency or approved auditor, or a sworn affidavit
• Proof of ownership of required plant/equipment (dozer, tipper truck, excavator)
• Five (5) reference letters on client letterhead, signed, with contact details and contract references (minimum 1‑5 letters as per scoring table)
• Completed Preference Points Claim Form (MBD 6.1) if claiming specific goals
• All supporting documents listed in Section 6 of the tender notice
• Bids are held for 90 days after the closing time.

Stage 1 – Functionality (70% minimum to proceed):

• Availability of Plant & Equipment (15 points) – proof of ownership required for Dozer, Tipper Truck, Excavator.
• Previous Experience (50 points) – scored by number of stamped reference letters submitted (5 letters = 50 pts, 4 = 40, 3 = 30, 2 = 20, 1 = 10).
• Methodology (35 points) – fully detailed step‑by‑step methodology with time frames = 35 pts; basic with time frames = 20 pts; unclear/no time frames = 0 pts.

Total Stage 1 = 100 points; only bidders scoring ≥70 points advance to Stage 2.

Stage 2 – Price and MHLM Specific Goals (80/20 split):

• Price – up to 80 points (lower price = higher points).
• Specific Goals – up to 20 points, awarded for proof of ownership, youth, women, disability, veteran, rural enterprise, and HDI equity as detailed in the Preference Points Claim Form.

Overall tender score = Stage 1 points + Stage 2 points (max 200).

Scope: Rehabilitation of the landfill site – clear, compact and cover waste cells to extend site life.

Required plant/equipment:

1. Dozer (minimum 1 unit)

2. Tipper truck (minimum 1 unit)

3. Excavator (minimum 1 unit)

Key activities:

• Collection and transport of waste from outside the site
• Clearing of waste in all cells
• Compaction of waste in all cells
• Covering of compacted waste with soil

Deliverables: Completed compaction and soil cover as per municipal specifications. Proof of ownership of the listed equipment must be attached.

• Pricing must be submitted on the official quotation form (company letterhead, business stamp).
• No specific bond or guarantee is mentioned, but bidders must provide proof of municipal rates/lease (within one month).
• Payment terms are not detailed; assume standard municipal terms.
• Bidders must submit a complete price quotation as part of the bid package.

• CSD number or report must be provided.
• SARS tax clearance PIN required.
• Valid VAT registration number required.
• Certified B‑BBBEE certificate (SANAS‑accredited verification agency or approved auditor) or sworn affidavit.
• Proof of ownership of required plant/equipment.
• All documents must be current; failure to supply any supplementary information may lead to disqualification.
• No bids from persons in the service of the State.