Refurbishment of the steel pipes at eskom's flow laboratory under a twelve-month nec3 term service short contract. Bidders must submit electronically via the ESKOM e-tendering portal by 25 november 2026 at 10:00 sast; late submissions and hard copies are not accepted. The bid is screened for eligibility, then evaluated on functionality at a 70% minimum threshold, followed by price and specific goals under the 80/20 system.
Key Requirements
Closing: 25 November 2026 at 10:00 SAST, submitted electronically only via https://etendering.eskom.co.za; late submissions and hard copies are not accepted.
CIDB grading: grade 5 ME required for the main contractor, JV and/or subcontractor, with proof due at closing or within 21 working days if agreed with Eskom.
Functionality: minimum qualifying score of 70%; bidders below 70% are disqualified.
Evaluation: 80/20 system — price scored out of 80 points and specific goals/B-BBEE out of 20 points.
Mandatory returnables: Annexures A, B, C, D, H (SBD 1) and J (SBD 4), plus SBD 6.2 local content schedules G1–G4 where designated materials apply, the completed NEC3 contract and the pricing schedule in PDF and Excel.
Clarification meeting: non-compulsory Teams session on 17 November 2026 at 10:00 SAST; request the link from [email protected].
Pre-award requirements: CSD registration, tax clearance or SARS e-filing PIN, COIDA letter of good standing, OHS and quality (ISO 9001:2015) documents, environmental documents and latest approved annual financial statements.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Refurbishment of steel pipes at the Eskom Flow Laboratory in Gauteng for a period of twelve months. The tender closes on 25 November 2026 at 10:00 South Africa Standard Time. Bidders must comply with Eskom Supplier Quality Management Specification 240-105658000 Revision 3, which requires an ISO 9001-based quality management system.
Refurbishment of the steel pipes in the Eskom Flow Laboratory is required for a period of twelve (12) months. The work is procured by Eskom Holdings SOC Ltd and is open to service providers in Gauteng.
Eskom requires a supplier to refurbish the steel pipes of its Flow Laboratory over a twelve-month period, with quality managed under a contract quality plan aligned to SANS 466:2005 and ISO 10005:2005.
Refurbishment of the steel pipes in Eskom's Flow Laboratory over a twelve-month period. The work is subject to Eskom's occupational health and safety requirements, including a Section 37(2) agreement, an OHS plan and risk assessment, and Eskom's Life-saving Rules.
Tender Environmental Requirements - Flow Lab Pipes_ 10 July 2026.pdf
Refurbishment of Eskom Flow Laboratory steel pipes for a period of twelve (12) months in Gauteng. Bidders must submit environmental returnables comprising a signed Environmental Policy, an Aspects and Impacts register with methodology and control measures, and an Environmental Method Statement. The closing date is 25 November 2026 at 10:00 South Africa Standard Time.
Provision of refurbishment for the Eskom Flow Laboratory steel pipes for a period of twelve months. Bidders must comply with Category 3 pre-contract award quality requirements and ISO 9001 standards as specified in Eskom's quality documentation.
Refurbishment of carbon steel pipes and components at the Eskom Flow Laboratory in Rosherville, Johannesburg, including removal, inspection, surface preparation, repair, internal and external coating, reinstallation, commissioning, and pressure testing, supported by a 120-month workmanship warranty.
The department requires refurbishment of steel pipes for the ESKOM flow laboratory for a period of twelve months. The procurement concerns a twelve‑month refurbishment service.
C1 to C3 TSSC3 all parts - PROVISION OF THE REFURBISHMENT FOR ESKOM FLOW LABORATORY STEEL PIPES.pdf
Provision of refurbishment for Eskom Flow Laboratory steel pipes for a period of twelve (12) months. The contractor is to provide major refurbishment of carbon steel pipes and components including inspection, testing, surface preparation, repairs, and coating application.
Provision of refurbishment of the Eskom flow laboratory steel pipes is required for a period of twelve months. The scope covers repair and specialised lining of carbon steel pipes. The procuring authority is in the Gauteng province.
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Eskom Supplier Quality Management Specification (document identifier 240-105658000, alternative reference QM 58, revision 3). It specifies the minimum quality requirements for all existing and potential Eskom suppliers and defines the quality criteria for supplier selection, evaluation, vendor registration, management, monitoring, assessment and auditing. Eskom's position is to partner with suppliers committed to developing, implementing and maintaining a quality management system conforming to ISO 9001. The specification applies across Eskom Holdings SOC Ltd divisions and subsidiaries and to all requests for information, requests for quotation and requests for proposal, including contracts for products and services. Compiled 15 October 2021; authorised 17 October 2021; next review October 2024. Controlled disclosure; Eskom Holdings SOC Ltd, registration number 2002/015527/30.
Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000 / QM 58 and ISO 9001): complete, sign and return with the bid so the supplier acknowledges and accepts Eskom's supplier quality requirements and ISO 9001.
List of Tender Returnables (document 240-12248652): source for the category-specific quality returnables applicable to the tender.
Quality category: an Eskom Quality representative selects category 1, 2, 3 or 4 using Form A; only one category applies per procurement process.
Category-specific quality documentation: prepare and submit as indicated in Form A and the List of Tender Returnables.
Minimum quality requirements for existing and potential Eskom suppliers; supplier selection, evaluation, vendor registration, management, monitoring, assessment and auditing.
Applies across Eskom Holdings SOC Ltd divisions and subsidiaries and to all requests for information, requests for quotation and requests for proposal, including contracts for products and services.
Eskom partners with suppliers committed to a quality management system conforming to ISO 9001.
Quality management system
Develop, implement, maintain and continually improve a formal QMS conforming to the latest ISO 9001 standard (or applicable QMS standard).
Valid ISO 9001 certificate from an accredited certification body required unless excluded by the applicable quality category (1 to 4).
Quality plans
Contract Quality Plan (CQP) specific to the scope of work, aligned to ISO 10005, where required by the category.
Quality Control Plan / Inspection and Test Plan (QCP/ITP) covering all stages from contract review through materials verification, manufacturing, fabrication, assembly, final testing, commissioning, handover documentation and certification.
QCP/ITP must be reviewed and accepted by Eskom, its inspection authority or agency before work commences; later changes require Eskom agreement.
Hold point: work must not proceed beyond a hold point without Eskom representative or inspection agency attendance and written authorisation.
Witness point: work may proceed only after Eskom or its inspection agency is formally notified and confirms inspection is waived.
Access and oversight
Eskom may appoint resident quality inspectors based at the supplier's or sub-supplier's premises or on site; the supplier must provide workspace at no cost to Eskom.
Eskom may appoint an Approved Inspection Authority or inspection agency; the supplier and sub-suppliers must not object to, prevent, hinder or undermine that organisation.
Eskom has free and unrestricted access to preservation records for inspection and audit.
Sub-suppliers
The main supplier is accountable for sub-supplier QCP/ITP development and implementation and for sub-supplier quality programmes supporting Eskom requirements.
Eskom reserves the right to assess sub-supplier facilities.
Special processes
Welding: welder qualification records, welding procedure specifications and procedure qualification records must be reviewed and accepted before manufacture; welders qualified to the specified codes of construction.
Personnel performing special processes (NDE, welding, coating, heat treatment, radiography) must be suitably qualified and registered with statutory bodies where legally required.
Training certificates must meet SETA requirements (completed unit standard and provider accreditation number).
Positive material identification (PMI), material certification and material test records managed under the CQP.
Documentation
Workplace documentation, codes, standards and acceptance criteria available at the work location in English and in any workforce-appropriate language.
CQP and QCP/ITP become addendums to the contract once signed.
Quality kick-off meeting at contract start; fourteen days' advance notice for coordination meetings with Eskom.
QCP/ITP must include a clear description of equipment and locations, quality verification activities and stages, and reference documents, procedures and method statements with specific section and page references.
Inspection and testing protocols must cover checklists, report format and content, processing and distribution schedule, report retention, nonconformity tracking and resolution.
Failure Mode, Effects and Criticality Analysis (FMECA) reports where applicable.
Hazard and Operability Study (HAZOP) report where applicable.
Preservation work plan: identification of physical asset pre-operation preservation of quality requirements (bulk materials, consumables, equipment systems, components and other procured materials transferred to project control but not yet deployed).
Preservation programme records management: generation, maintenance and ready access by Eskom to all preservation programme records.
Review and tracking of compliance with Eskom and supplier engineering specifications and with sub-supplier preservation requirements.
Quality audits and quality performance reviews must be carried out by trained, accredited and experienced personnel in accordance with documented procedures.
Personnel performing activities that affect quality must have training needs identified and documented; required training implemented through training management and competency control procedures.
Training certificates must meet SETA requirements (completed unit standard and provider accreditation number).
Personnel performing special processes (NDE, welding, coating, heat treatment, radiography) must be suitably qualified and registered with statutory bodies where legally required.
Develop, implement, maintain and continually improve a formal QMS conforming to the latest ISO 9001 standard (or applicable QMS standard).
Valid ISO 9001 certificate from an accredited certification body unless excluded by the quality category.
Documented information: quality manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure.
Control of externally provided processes, products and services.
Roles, responsibilities and authorities (organisation charts, job descriptions, work instructions, procedures).
Records of management review meetings (agenda, minutes, attendance registers, reports, presentations).
Contract Quality Plan aligned to ISO 10005 where required by the category.
Quality Control Plan / Inspection and Test Plan where required by the category.
Supplier quality categories 1 to 4; Form A completed and signed; category-specific returnables per the List of Tender Returnables (240-12248652).
Quality management system conforming to ISO 9001; valid ISO 9001 certificate from an accredited certification body unless excluded by the applicable quality category (1 to 4).
Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000 / QM 58 and ISO 9001): completed and signed.
List of Tender Returnables (document 240-12248652): governs category-specific quality returnables.
Personnel
Personnel performing special processes (for example NDE, welding, coating, heat treatment, radiography) must be suitably qualified and registered with statutory bodies where legally required.
Training certificates must meet SETA requirements: completed unit standard and the service provider's accreditation number.
Quality categories
One category (1, 2, 3 or 4) applies per procurement process, selected in Form A; returnable documentation differs by category.
Rights of access: Eskom and its inspection agency or authority have access for inspection, surveillance and audit.
Eskom rights to information: quality records and documentation must be available to Eskom representatives.
Preservation: the supplier must maintain a preservation management programme covering valves, motors, mechanical and rotating equipment, piping and fittings, instrumentation, flange faces, gaskets, coatings, insulation and other materials; preservation requirements must be documented in purchase orders and work authorisations and communicated to all relevant project functions.
Quality audits: Eskom conducts quality audits; audits and reviews are carried out by trained, accredited and experienced personnel.
Management of nonconformities: nonconformities and nonconforming outputs identified by Eskom are managed under documented procedures.
Special processes: welding, NDE, coating, heat treatment and similar processes controlled through qualified personnel, WPS/PQR/WQR and acceptance before manufacture.
Eskom may appoint resident quality inspectors; the supplier must provide workspace at no cost.
Eskom may appoint an Approved Inspection Authority or inspection agency; the supplier and sub-suppliers must not obstruct that organisation.
Eskom has free and unrestricted access to preservation records for inspection and audit.
Quality criteria for supplier selection, evaluation, vendor registration, monitoring, assessment and auditing
QMS conformance to ISO 9001.
Form A completed and signed.
Category-specific quality returnables (category 1, 2, 3 or 4; one category per procurement process).
Contract Quality Plan aligned to ISO 10005 where required.
Quality Control Plan / Inspection and Test Plan where required.
Post-contract quality performance monitoring and supplier quality audit.
Document240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docxReview complete
Technical Specifications
Source: 240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docx (unknown)
Refurbishment of Eskom flow laboratory steel pipes over a 12-month period.
A Quality Control Plan or Inspection Test Plan (QCP/ITP) must be prepared and submitted, covering:
Scope of work and item/plant/material descriptions.
Approval signatures from contractor/supplier, subcontractor (where applicable), Eskom, and Approved Inspection Authority (AIA) where required.
Intervention point legend: Hold Points (HP), Witness Points (W1/W2), Document Review (AP/IN/R1/R2), Surveillance (S), Verification (V), and Testing/Inspection levels (T1/T2, A1/A2).
Activity list with description/requirement, date, responsible party (supplier/Eskom/AIA/NOBO/TPI), category (statutory/non-statutory), inspection/test method (visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, eddy current, etc.), controlling document, acceptance criteria (functionality, performance, regulatory compliance, chemical test, etc.), and records.
Abbreviations: NOBO (Notification Body), TPI (Third Party Inspection).
Equipment for Scope of Work (15%): confirmation of own equipment or letter of commitment required. Required facilities: transportation equipment, balancing and testing facility, machining facilities, sandblasting and painting facilities, welding facilities. Evaluation: 1 point for basic confirmation, 2-3 points for partial, 4 points for substantial, 5 points for complete equipment coverage.
Technical evaluation criteria with weights and minimum qualifying score:
Previous experience (30%): 4 verifiable references required for repair and specialised lining of carbon steel pipes. Each reference must include PO numbers and contact details of contact person.
Sample Quality Control Plan (20%): required for repair and specialised lining of carbon steel pipes; must be relevant to the work to earn full points.
Description of equipment required to complete SOW (15%): confirmation of own equipment or letter of commitment. Required facilities include transportation equipment, balancing and testing facility, machining facilities, sandblasting and painting facilities, welding facilities.
Method statement (35%): must cover all points in scope and include quality checkpoints.
Minimum qualifying score: 70/100. Bidders must achieve at least 70% to be technically acceptable.
Previous experience verification: 4 verifiable references required for carbon steel pipe repair and specialised lining, with PO numbers and contact details.
Sample Quality Control Plan: required for repair and specialised lining of carbon steel pipes; relevance determines scoring.
Equipment confirmation: own equipment or letter of commitment with listed facilities must be demonstrated.
Method statement: must include quality checkpoints for full 35% weighting; incomplete method statement or missing checkpoints reduces score.
Previous experience (30%): 4 verifiable references required for repair and specialised lining of carbon steel pipes with PO numbers and contact details of contact person.
Sample Quality Control Plan (20%): required for repair and specialised lining of carbon steel pipes; must be relevant to earn full 20% weighting.
Description of equipment required to complete SOW (15%): confirmation of own equipment or letter of commitment with specified facilities.
Method statement (35%): must cover all points in scope and include quality checkpoints for full weighting.
Scoring example: 3 references at 0.75 x 30% = 22.5% + irrelevant QCP at 0.5 x 20% = 10% + equipment confirmation at 1 x 15% = 15% + complete method statement at 1 x 35% = 35% = 82.5% technically acceptable (above 70% threshold).
Quality plan template assists supplier to identify and plan for meeting client contract expectations and requirements for quality management
Important Dates
Source: 240-109253698 CQP Template.docx (unknown)
25 November 2026 at 08:00
Technical Specifications
Source: 240-109253698 CQP Template.docx (unknown)
Refurbishment of Eskom flow laboratory steel pipes for twelve (12) months. Scope includes design, manufacturing, supply and delivery, construction/installation/maintenance, commissioning, and professional services. Items may be manufactured, refurbished, or purchased. Quality plan and documented information submitted to Eskom prior to commencement and at contract completion.
Signed Environmental Policy: top management commitment to the environment.
Aspects and Impacts register as per scope of work: identification, assessment, and control of activities that have or may have an environmental impact, including the methodology and control measures.
Environmental Method Statement: method to be used to manage certain environmental aspects of the activity.
Aspects and Impacts register: identification, assessment, and control of activities that have or may have an environmental impact, based on the scope of work.
Methodology: the methodology used must be provided together with the identified activities and their control measures.
Environmental Method Statement: a method statement must be submitted explaining the method to be used to manage certain environmental aspects of the activity.
Compliance outcome: Compliant means the bid meets environmental requirements; Non-compliant means it does not meet the requirements.
Document240-68099512 Form A_Cat 3_ Rev 9_Steel pipes.pdfReview complete
Description
Source: 240-68099512 Form A_Cat 3_ Rev 9_Steel pipes.pdf
Scope: Provision of refurbishment for Eskom Flow Laboratory steel pipes for a 12-month period.
Quality category: Category 3 selected (pre-contract award quality requirements - capability and capacity assessment).
Post-contract award quality clauses applicable: Contract Execution, Supplier Quality Performance Monitoring, Eskom Rights of Access, Eskom Rights to Information, Preservation, Quality Audits, Management of Nonconformities, Special Processes.
Technical Specifications
Source: 240-68099512 Form A_Cat 3_ Rev 9_Steel pipes.pdf (unknown)
Quality requirements for refurbishment of Eskom Flow Laboratory steel pipes (12-month period)
Applicable specification: 240-105658000 (Eskom Supplier Quality Requirements) and ISO 9001:2015
Pre-contract award: Category 3 selected (capability and capacity assessment)
Tenderer must complete and sign Form A acknowledging these requirements
Compliance Requirements
Source: 240-68099512 Form A_Cat 3_ Rev 9_Steel pipes.pdf (unknown)
Quality management compliance requirements
Must comply with Eskom Supplier Quality Requirements per specification 240-105658000
Must have ISO 9001:2015 compliant quality management system covering clauses 4-10
Must meet all seven quality management principles
Must accept post-contract award quality clauses: Contract Execution, Quality Performance Monitoring, Eskom Rights of Access/Information, Preservation, Quality Audits, Nonconformity Management, Special Processes
Form A (this document) must be completed and signed by tenderer's quality representative as acknowledgment
Document240-12248652_List of Tender Returnables_Cat 3_ Rev 7 (002).pdfReview complete
Description
Source: 240-12248652_List of Tender Returnables_Cat 3_ Rev 7 (002).pdf
Refurbishment of the steel pipes in the Eskom Flow Laboratory, delivered over a twelve (12) month contract period.
Contact Information
Source: 240-12248652_List of Tender Returnables_Cat 3_ Rev 7 (002).pdf (TENDER)
Eskom representative
Name: Duncan Ntshangase
Role: Eskom representative for the tender returnables list
No email address or telephone number is stated in the available text.
Submission Guidelines
Source: 240-12248652_List of Tender Returnables_Cat 3_ Rev 7 (002).pdf (TENDER)
Returnable quality documents (Category 3, indicator = 1 for each item):
Section A — Quality Management System (ISO 9001): QMS manual or equivalent document defining the QMS and its scope; quality policy approved by top management; quality objectives approved by top management; documented information for control of documented information (clause 7.5); control of nonconforming outputs (clause 8.7); nonconformity and corrective action (clause 10.2); internal audit (clause 9.2).
Section B — Evidence of QMS in operation: organisation chart and responsibility matrix showing defined roles, responsibilities and authorities, including the quality management function (clause 5.3); documented criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (clause 8.4).
Section C — Draft contract quality plan specific to the scope of work, prepared to ISO 10005.
Section D — Draft or example inspection and test plan (ITP) or quality control plan (QCP) from similar or previous work, prepared to ISO 10005.
Section E — Form A, completed and signed; calibration certificates for the instruments, checked before contract award and monitored during execution.
Submission channel, address, number of copies and closing time are not stated in the available text.
Evaluation Criteria
Source: 240-12248652_List of Tender Returnables_Cat 3_ Rev 7 (002).pdf (TENDER)
Quality evaluation is scored per section, with each listed deliverable carrying an indicator of 1:
Section A (QMS requirements, ISO 9001): score 7.
Section B (evidence of QMS in operation): score 2.
Section C (draft contract quality plan): score 1.
Section D (ITP or QCP): score 1.
Section E (Form A and calibration certificates): score 2.
Total quality score available: 13.
No minimum qualifying score, preference point system or price/functionality weighting is stated in the available text.
Technical Specifications
Source: 240-12248652_List of Tender Returnables_Cat 3_ Rev 7 (002).pdf (TENDER)
Scope: refurbishment of the steel pipes in the Eskom Flow Laboratory.
Contract period: twelve (12) months.
Quality deliverables required with the bid:
Documented QMS aligned to ISO 9001, whether or not certified.
Quality policy and quality objectives approved by top management.
Document control, nonconforming output control, corrective action and internal audit records.
Organisation chart and responsibility matrix covering the quality management role.
External provider evaluation, selection, monitoring and re-evaluation criteria.
Contract quality plan specific to the pipe refurbishment scope (ISO 10005).
Inspection and test plan or quality control plan from similar or previous work (ISO 10005).
Calibration certificates for instruments used, verified before award and monitored during execution.
Compliance Requirements
Source: 240-12248652_List of Tender Returnables_Cat 3_ Rev 7 (002).pdf (TENDER)
Quality management system
A documented QMS that complies with ISO 9001 is required; certification is not a precondition, but objective evidence of the documented system must be submitted.
Quality policy and quality objectives must be approved by top management.
Documented information required for document and record control (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), and internal audit (clause 9.2).
Organisation chart and responsibility matrix must show defined roles, responsibilities and authorities, including the quality management function (clause 5.3).
Documented criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (clause 8.4).
Quality plans
Draft contract quality plan specific to the scope of work, prepared to ISO 10005.
Draft or example inspection and test plan (ITP) or quality control plan (QCP) from similar or previous work, prepared to ISO 10005.
Forms and certificates
Form A must be completed and signed.
Calibration certificates for the instruments must be provided, checked before contract award and monitored during project execution.
CSD registration, tax compliance, B-BBEE, CIDB grading and local content requirements are not stated in the available text.
Section
Source: 240-12248652_List of Tender Returnables_Cat 3_ Rev 7 (002).pdf
Quality requirements are evaluated per section, with each deliverable carrying an indicator of 1:
Section A — QMS requirements to ISO 9001: score 7.
Section B — evidence of QMS in operation: score 2.
Section C — draft contract quality plan: score 1.
Section D — ITP or QCP: score 1.
Section E — Form A and calibration certificates: score 2.
Total quality score available: 13.
No minimum qualifying score or price weighting is stated in the available text.
DocumentE-tendering Help Manual for supplier.docxReview complete
Description
Source: E-tendering Help Manual for supplier.docx
eTendering system is a web-based platform for submitting tender documents
System allows suppliers to upload documents for tenders advertised on Tender Bulletin
Currently suppliers submit documents manually at various Eskom tender offices
eTendering system replaces manual physical submission at Eskom offices
Electronic submission: documents are 'dropped' or 'uploaded' into the system
Suppliers must register their details before gaining access to the system
OTP (one time pin) sent to both cell phone and email for verification
Submission Guidelines
Source: E-tendering Help Manual for supplier.docx (unknown)
Registration: eTendering system requires CSD number for access
OTP verification: sent to cell phone and email
File size limit: 50MB per file, maximum 900MB total
Document categories: Technical, commercial, finance, etc.
Submission steps: Click 'Finalize Submission' then 'Finalise and Close Submission'
Confirmation: Email with submission ID sent after completion
Registration form: complete all fields, contact number must start with + prefix
Compliance Requirements
Source: E-tendering Help Manual for supplier.docx (unknown)
CSD registration: CSD registration number required to access the eTendering system.
DocumentAnnexure I - Tax Evaluation Questionnaire.docReview complete
Compliance Requirements
Source: Annexure I - Tax Evaluation Questionnaire.doc (unknown)
Tax status classification - Eskom Evaluation Pack (applies from 1 March 2020 to 28 February 2021)
Company, close corporation or trust: complete Evaluation Pack A; individual: complete Evaluation Pack B.
Declare South African tax residency; a non-resident signs Appendix 9 and refers the pack to Eskom Group Tax.
Declare whether three or more full-time employees who are not connected persons are employed; where applicable sign Appendix 1 and Appendix 8, otherwise PAYE is withheld from payments.
Declare whether any connected person will render services personally to Eskom; where applicable sign Appendix 2 and Appendix 8, otherwise PAYE is withheld.
Declare whether more than 80% of income is or is likely to be received from one client or an associated institution; sign Appendix 7 (PAYE withheld) or Appendix 4 accordingly.
Declare whether duties are performed mainly (more than 50%) at Eskom premises and subject to Eskom control or supervision; sign Appendix 7 (PAYE withheld) or Appendix 3 accordingly.
Complete the dominant impression test, Questions 6(i) to 6(xi); sign Appendix 7 or Appendix 8 based on the answers, otherwise PAYE is withheld.
Sign the particulars of the authorised representative; inaccurate information may result in tax, interest and penalties being withheld from payments.
Return the signed summary sheet and signed affidavits to Eskom, copying [email protected].
DocumentOHS_RETURNABLES.pdfReview complete
Submission Guidelines
Source: OHS_RETURNABLES.pdf (unknown)
Returnable documents — each must be completed, signed and submitted with the bid; each is assessed as Yes or No in the OHS tender evaluation:
Annexure B: Acknowledgement of Eskom's OHS legal and other requirements — signed acknowledgement that the tenderer understands the OHS requirements and the consequences of non-compliance.
OHS Plan — project-specific plan addressing the scope-of-work OHS risks and aligned with the Eskom health and safety specification or requirements.
Baseline OHS Risk Assessment (BRA) — identification, assessment and management of safety, health and environmental risks for the scope of work, with the risk-assessment methodology submitted together with the BRA.
Valid Letter of Good Standing (COIDA or equivalent).
OHS policy signed by the CEO — the policy document must comply with Section 7 of the Occupational Health and Safety Act.
Section 37(2) Agreement — signed agreement between Eskom and the contractor/supplier confirming duties under the Occupational Health and Safety Act.
OHS costing — breakdown of the funds allocated for OHS when the project commences, shown in the bill of quantities.
Life-saving Rules acknowledgement — signed pledge to abide by Eskom's Life-saving Rules.
Evaluation Criteria
Source: OHS_RETURNABLES.pdf (unknown)
OHS tender evaluation — returnables assessed as Yes or No:
Annexure B acknowledgement of Eskom's OHS legal and other requirements — signed and submitted.
OHS Plan — addresses the project/scope OHS risks and aligns with the health and safety specification or requirements.
Baseline OHS Risk Assessment (BRA) — safety, health and environmental risks for the scope of work, with methodology provided.
Valid Letter of Good Standing (COIDA or equivalent).
OHS policy signed by the CEO — complies with OHS Act Section 7.
Section 37(2) Eskom Agreement — signed.
OHS costing — OHS funds allocated, shown as a breakdown in the bill of quantities.
Technical Specifications
Source: OHS_RETURNABLES.pdf (unknown)
Scope: Refurbishment of Eskom Flow Laboratory steel pipes for a period of twelve (12) months.
OHS standards and requirements:
Eskom contractor Health and Safety requirements standards 32-136.
OHS specification/requirements provided for the project or service.
Occupational Health and Safety Act, 1993.
Compensation for Occupational Diseases and Illnesses Act (COIDA).
SHE specifications provided for the project/service — the bidder must comply with the requirements set out in them.
All employees (contractors/suppliers) must undergo the relevant Eskom induction and the company's induction.
Section 37(2) Agreement — the contractor/supplier is an employer in its own right with duties under the Occupational Health and Safety Act; all work and any machinery or plant used must be performed and used in accordance with the Act.
Pricing Schedule
Source: OHS_RETURNABLES.pdf
OHS costing — the amount of funds allocated for OHS when the project commences must be reflected as a breakdown of the bulk OHS costing in the bill of quantities.
Financial Requirements
Source: OHS_RETURNABLES.pdf (unknown)
OHS costing — the breakdown of funds allocated for OHS when the project commences must be reflected in the bill of quantities (bulk OHS costing).
Compliance Requirements
Source: OHS_RETURNABLES.pdf (unknown)
Occupational health and safety compliance:
Valid Letter of Good Standing (COIDA or equivalent).
OHS policy signed by the CEO, compliant with Section 7 of the Occupational Health and Safety Act.
Signed Section 37(2) Agreement between Eskom and the contractor/supplier.
Signed acknowledgement of Eskom's Life-saving Rules (zero tolerance for violations).
Signed Annexure B acknowledgement of Eskom's OHS legal and other requirements.
Compliance with Eskom contractor Health and Safety requirements standards 32-136, the OHS specification/requirements provided, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.
After contract award, fully align company processes to Eskom's OHS requirements (policies, procedures, standards).
Penalties are enforced on the main supplier for non-conformance with Eskom and/or statutory OHS requirements, covering the main supplier and its contractors and suppliers.
All employees (contractors/suppliers) must undergo the relevant Eskom induction and the company's induction.
Management of contractors and suppliers (main contractor/supplier accountable):
Demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.
Notify Eskom before appointing contractors or suppliers for commencement of work.
Ensure appointed contractors and suppliers have adequate resources and competencies.
Remain accountable for ensuring contractors and suppliers comply with applicable legal and Eskom requirements during contract execution.
Monitor contractors and suppliers through audits and assessments for OHS compliance during execution.
Provide the grounds for termination of work done by contractors or suppliers.
Deal with all non-conformances/non-compliance by contractors and suppliers (all tiers) directly with the main contractor/supplier under performance and penalty processes.
Eskom may verify compliance and may require copies of testimonials/references and client contact details (including Eskom) for similar previous work.
Health & Safety
Source: OHS_RETURNABLES.pdf
Section 37(2) Agreement — the contractor/supplier acknowledges it is an employer in its own right with duties under the Occupational Health and Safety Act, 1993, and undertakes that all work and any machinery or plant used will be performed and used in accordance with the Act, and that its employees adhere to the Act.
SHE specifications — the contractor/supplier must comply with the SHE specifications provided for the project/service.
Eskom OHS legal and other requirements (not limited to):
Eskom contractor Health and Safety requirements standards 32-136.
OHS specification/requirements provided.
Occupational Health and Safety Act.
Compensation for Occupational Diseases and Illnesses Act.
After contract award — fully align company processes to Eskom's OHS requirements (policies, procedures, standards).
Penalties — enforced on the main supplier for non-conformance with Eskom and/or statutory OHS requirements, covering the main supplier and its contractors and suppliers.
Induction — all employees (contractors/suppliers) must undergo the relevant Eskom induction and the company's induction.
Life-saving Rules (zero tolerance; apply to all persons entering Eskom sites):
Rule 1: Open, isolate, test, earth, and create an equipotential zone before touch.
Rule 2: Hook up at height.
Rule 3: Buckle up.
Rule 4: Be sober.
Rule 5: Ensure that you have a permit to work.
Rule 6: Ensure safe live working.
Adherence to the Life-saving Rules is a condition of employment; each employee must sign the pledge to familiarise with and abide by the rules.
Contractual Terms
Source: OHS_RETURNABLES.pdf
The main contractor/supplier is accountable for managing its contractors and suppliers so that applicable legal and Eskom requirements are complied with during contract execution:
Demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.
Notify Eskom, before appointing contractors or suppliers, of the commencement of work.
Ensure appointed contractors and suppliers have adequate resources and competencies.
Monitor contractors and suppliers through audits and assessments for OHS compliance during execution of the work.
Provide the grounds for termination of work done by contractors or suppliers.
Deal with all non-conformances/non-compliance by contractors and suppliers (all tiers) directly with the main contractor/supplier under performance and penalty processes.
Eskom reserves the right to verify compliance and may require the contractor to provide copies of testimonials/references and the contact details of clients (including Eskom) for whom the company has done similar previous work.
DocumentSDLI Strategy for Bidders Refurbishment for Eskom Flow Laboratory Steel Pipes.docxReview complete
Description
Source: SDLI Strategy for Bidders Refurbishment for Eskom Flow Laboratory Steel Pipes.docx
The scope covers refurbishment of the Eskom Flow Laboratory steel pipes. The project is a once-off engagement, with the overall contract period stated as twelve (12) months. The work is performed for Eskom’s RT&D business unit.
Contact Information
Source: SDLI Strategy for Bidders Refurbishment for Eskom Flow Laboratory Steel Pipes.docx (unknown)
Buyer
Name: Letsibogo Malhlatji
Role: Buyer
Business unit: RT&D
Submission Guidelines
Source: SDLI Strategy for Bidders Refurbishment for Eskom Flow Laboratory Steel Pipes.docx (unknown)
Returnable documents
Valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit, or a CIPC affidavit — required to claim preference points.
SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration – Summary Schedule) — mandatory returnables for contract award where local content thresholds apply.
B-BBEE Improvement Plan — to be submitted within 30 days of signing the contract.
Quarterly SDL&I performance reports using the Data Collection Template.
Proof of skills development (letter of competence, proof of attendance, service contract or certificate of compliance) for the appointed candidate.
Signed SDL&I strategy template (bidder name, representative, signature, date).
Disqualification risks
Failure to meet the CIDB CSDG mandatory percentage renders the tender non-responsive.
Failure to achieve the stipulated minimum local production and content threshold in full.
Omission of SBD 6.2 or Annex C where local content applies.
Failure to submit a valid B-BBEE certificate or sworn affidavit does not disqualify but forfeits preference points (score 0 out of 10/20 for specific goals and only price points out of 90/80).
Evaluation Criteria
Source: SDLI Strategy for Bidders Refurbishment for Eskom Flow Laboratory Steel Pipes.docx (unknown)
Preference point system
90/10 system: 90 points for price, 10 points for specific goals.
80/20 system: 80 points for price, 20 points for specific goals.
Specific goal points are added to price points and the total is rounded to two decimal places.
The contract is awarded to the tenderer scoring the highest total points.
B-BBEE status points (90/10 system)
Level 1: 10 points
Level 2: 9 points
Level 3: 6 points
Level 4: 5 points
Level 5: 4 points
Level 6: 3 points
Level 7: 2 points
Level 8: 1 point
Non-compliant: 0 points
B-BBEE status points (80/20 system)
Level 1: 20 points
Level 2: 18 points
Level 3: 14 points
Level 4: 12 points
Level 5: 8 points
Level 6: 6 points
Level 7: 4 points
Level 8: 2 points
Non-compliant: 0 points
Objective criteria
SDL&I objectives do not form part of scoring but commitments become contractual obligations.
Tenderers who submit objectives but do not meet Eskom’s targets are not disqualified.
Failure to meet CIDB CSDG mandatory percentage renders the tender non-responsive.
Local production and content minimum thresholds must be achieved in full.
Technical Specifications
Source: SDLI Strategy for Bidders Refurbishment for Eskom Flow Laboratory Steel Pipes.docx (unknown)
Scope
Refurbishment of Eskom Flow Laboratory steel pipes.
Duration: once-off project.
Contract period for the overall requirement: twelve (12) months.
SDL&I obligations
Skills development: the successful tenderer must skill one candidate (unemployed graduate from a university, TVET campus or school).
Candidates must be drawn from all provinces and reflect South African population demographics.
The tenderer bears the full cost of skills development; Eskom makes no financial contribution.
Tenderers are encouraged to approach SETAs for grants, subsidies and incentives, and SARS for tax rebates.
Quarterly SDL&I performance reports must be submitted using the Data Collection Template.
Eskom reviews reports within 60 days and notifies the supplier in writing of any non-compliance.
The supplier must implement corrective measures before the next reporting cycle, failing which retention is invoked.
Local procurement content
Local procurement content is value added in South Africa by South African resources.
For mixed local/imported contracts, the bid must separate components per the Price Schedule.
Local procurement content = total spending minus imported component.
Tenderers must submit proposals in the prescribed table for procurement spend on entities with minimum 51% black ownership.
The winning tenderer is encouraged to spend on designated groups for indirect expenses (overheads) and direct subcontractor spend.
Activities that may be subcontracted to designated black-owned enterprises must be listed as a proportion of local procurement content.
Jobs
Tenderers must submit proposals for the type and number of jobs created and retained in South Africa as a direct result of the contract.
Skills development
Tenderers must submit proposals for the skill types/occupations to be upskilled.
The successful tenderer must skill one candidate.
Proof of appointment (letter of competence, proof of attendance, service contract or certificate of compliance) must be submitted.
Implementation is required one month after the threshold is reached.
Financial Requirements
Source: SDLI Strategy for Bidders Refurbishment for Eskom Flow Laboratory Steel Pipes.docx (unknown)
Budget
R0.00 (as stated in the SDL&I strategy template).
Retention
Eskom will retain 2.5% of every invoice amount (excluding VAT) for failure to meet SDL&I obligations or failure to submit quarterly SDL&I performance reports.
Retention process: supplier submits quarterly performance report; SDL&I assesses and issues a compliance report; non-compliance results in the 2.5% retention; positive compliance releases the retained funds.
Payment terms
Not stated.
Compliance Requirements
Source: SDLI Strategy for Bidders Refurbishment for Eskom Flow Laboratory Steel Pipes.docx (unknown)
B-bbee
Valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit, or a CIPC affidavit is required to claim preference points.
Annual total revenue up to R10 million (EME): sworn affidavit acceptable.
Annual total revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard relevant to the sector, unless at least 51% black-owned, in which case a sworn affidavit is required.
Annual total revenue above R50 million: valid B-BBEE certificate required.
B-BBEE certificate or sworn affidavit is a condition for contract award.
B-BBEE improvement milestones
Level 1: maintain status.
Level 2 or 3: improve or maintain status over the contract period.
Level 4: must reach Level 3 by the end of year 1, then improve by one level each year.
Level 5 to 8 or non-compliant: must reach Level 4 by the end of year 1, then improve by at least one level each year from year 2.
B-BBEE Improvement Plan must be submitted within 30 days of signing the contract.
Sworn affidavit validity requirements
Deponent’s full name and identity number as per ID document.
Designation of deponent (director, owner or member) indicated.
Enterprise name as per CIPC registration documents and business address.
Percentage of black ownership, black female ownership and designated group; for specialised enterprises, percentage of black beneficiaries.
Total revenue for the year under review, stating whether based on audited financial statements or management accounts.
Financial year end as per registration documents (day/month/year).
B-BBEE status level (only one status level).
Empowering supplier status indicated; QSEs must select the basis.
Date of deponent’s signature and date of Commissioner of Oaths must be the same; affidavit must be signed in the presence of the Commissioner, who must also sign and stamp.
Commissioner of Oaths cannot be an employee or ex officio of the enterprise.
CIDB
CIDB CSDG mandatory percentage must be met; failure renders the tender non-responsive.
Local production and content
Stipulated minimum threshold for local production and content must be achieved in full where applicable.
SBD 6.2 and Annex C are mandatory returnables for contract award.
Other
CIPC registration is implied by the affidavit requirements.
Tax compliance status: not stated.
Document1. Scope of Work.pdfReview complete
Description
Source: 1. Scope of Work.pdf
Eskom Flow Laboratory is a SANAS accredited (ISO: 17025:2017) liquid flowmeters calibration laboratory located at Rosherville, Johannesburg. Laboratory established in 1980 to calibrate or test flow devices. Components have deteriorated over +40 years, experiencing water leaks. Major refurbishment of all piping components required.
Evaluation Criteria
Source: 1. Scope of Work.pdf (unknown)
ISO 9001:2015 certification or demonstrated compliance
Signed acknowledgement of Eskom's rules and requirements
Letter of good standing (COIDA) from Department of Labour
Signed company SHE Policy
Signed company Baseline Risk Assessment
Signed Eskom 37(2) Agreement
Demonstrated organization experience and personnel competency and experience
Technical Specifications
Source: 1. Scope of Work.pdf (unknown)
Major refurbishment of Eskom Flow Laboratory carbon steel pipes and components
Remove pipes where required; conduct inspections and testing for welds, cracks, corrosion
Apply 800 microns internal coating; 175 microns external primer with UV topcoat
Provide project schedule prior to commencement
Supply crane with minimum 21m knuckle boom
Provide scaffolding or alternative lifting equipment
Provide own PPE, first aid box, safety file
Responsible for dismantling, handling, transportation, re-installing and commissioning
Confirm all Eskom Flow Laboratory pipes included in BOQ
Confirm on-site pipes schedule and flange standards
Pressure test on-site after installation in presence of service provider
120 months workmanship warranty
Quality Management
Source: 1. Scope of Work.pdf
ISO 9001:2015 Quality Management System certification or compliance required. Quality Policy, Project Quality Plan, and operational procedures (including inspection and test plans, method statements, control of nonconformity, corrective action, risk management) must be documented. Conduct risk assessments and SHE inspections as per Eskom SHEQ requirements. Obtain site permit to work. Update and sign Quality Control Plan. Welding Procedure required.
Compliance Requirements
Source: 1. Scope of Work.pdf (unknown)
ISO 9001:2015 Quality Management System certification or compliance
COIDA letter of good standing
SHE Policy
Baseline Risk Assessment
Eskom 37(2) Agreement
Own PPE, first aid box, safety file
Health & Safety
Source: 1. Scope of Work.pdf
Provide own full Personal Protective Equipment, first aid box, and Safety File. Conduct risk assessments and SHE inspections as per Eskom SHEQ requirements. Obtain site permit to work. COIDA letter of good standing required. Eskom 37(2) Agreement required. Baseline Risk Assessment required.
Contractual Terms
Source: 1. Scope of Work.pdf
Provide 120 months workmanship warranty to be executed whenever water starts leaking.
DocumentC1 to C3 TSSC3 all parts - PROVISION OF THE REFURBISHMENT FOR ESKOM FLOW LABORATORY STEEL PIPES.pdfReview complete
Contact Information
Source: C1 to C3 TSSC3 all parts - PROVISION OF THE REFURBISHMENT FOR ESKOM FLOW LABORATORY STEEL PIPES.pdf (unknown)
Address: Megawatt Park, Maxwell Drive, Sandton, Johannesburg
Telephone: not provided
Fax: not provided
Email: not provided
Employer's Agent:
Name: not provided
Address: not provided
Telephone: not provided
Fax: not provided
Email: not provided
Authority: not provided
Adjudicator nominating body: Chairman of ICE-SA (joint division of SAICE and London ICE), see www.ice-sa.org.za
Arbitration: Association of Arbitrators (Southern Africa), place: South Africa
No SCM or technical enquiry contacts provided in the document.
Submission Guidelines
Source: C1 to C3 TSSC3 all parts - PROVISION OF THE REFURBISHMENT FOR ESKOM FLOW LABORATORY STEEL PIPES.pdf (unknown)
Returnable documents required with the bid:
Form of Offer and Acceptance (C1.1): completed, signed, with offered total prices (excl. and incl. VAT) and tenderer's CIDB registration number.
Contract Data provided by the Contractor (C1.2 Part 2): contractor details, overhead/profit percentages, Price List reference, offered total for Part 1 of Price List.
Pricing Data (C2): completed Price List (Part 1 and/or Part 2) with rates and prices for all items.
Scope of Work acknowledgement (C3): adherence to Service Information.
Proof of CIDB registration.
Proof of CSD registration and valid tax compliance status (SARS PIN).
B-BBEE verification certificate or qualifying sworn affidavit.
Health and safety documents: Letter of Good Standing, Acknowledgement of Life Saving Rules, signed SHE Policy, 37(2) Eskom Agreement, Baseline Risk Assessment.
Quality Control Plan (QCP).
Insurance certificates per Insurance Table A (Contractor's insurances).
Submission method, address, number of copies, packaging requirements, and closing time are not stated in the contract document; refer to the tender advertisement for these details.
Disqualification risks: incomplete or unsigned returnable documents; missing CIDB registration; failure to provide required health and safety documents; late submission per tender advertisement.
Technical Specifications
Source: C1 to C3 TSSC3 all parts - PROVISION OF THE REFURBISHMENT FOR ESKOM FLOW LABORATORY STEEL PIPES.pdf (unknown)
Scope: Major refurbishment of Eskom Flow Laboratory carbon steel pipes and components on a once-off basis over 12 months.
Pipe schedule (summary):
Diameters range from 50 mm to 1150 mm.
Wall thicknesses: 3.1 mm to 9.1 mm.
Lengths vary from 110 mm to 9000 mm.
Quantities: multiple items per size; e.g., 700 mm straight pipes (approx. 20 items), 450 mm straight pipes (approx. 30 items), 400 mm straight pipes (approx. 40 items including pump house), 350 mm, 300 mm, 250 mm, 200 mm, 150 mm, 100 mm, 50 mm pipes, plus elbows, bends, reducers, tees, Y-sections, spool pieces, duck feet, manhole covers (4x 2430x1570 mm).
External coating: primer 175 microns + suitable UV topcoat for corrosion protection per relevant standards in QCP; alternative lining/coating methods may be proposed.
Additional requirements:
Provide project schedule before commencement.
Supply crane with minimum 21 m knuckle boom for vertical pipe removal in 21 m concrete tower.
Supply all consumables (gaskets, lubricants), replacement components (bolts, nuts, struts), slings, chain blocks, rigging equipment, scaffolding or alternative lifting equipment.
Provide full PPE, first aid box, safety file, printing paper for reports (included in quotation).
Responsible for dismantling, handling, machine lifting, transportation, re-installation, commissioning.
Confirm on-site pipe schedule and flange standards.
Pressure test all pipes on-site after installation in presence of service provider; responsible for leak rectification.
Provide 120-month workmanship warranty (activated on any water leak).
Adhere to Quality Control Plan (QCP).
Invoicing: tax invoices addressed to Eskom Research and Innovation Centre, showing contractor/employer agent details, contract number, both VAT numbers (Employer VAT: 4740101508), amounts excl./incl. VAT, detailed assessment per Price List item.
Financial Requirements
Source: C1 to C3 TSSC3 all parts - PROVISION OF THE REFURBISHMENT FOR ESKOM FLOW LABORATORY STEEL PIPES.pdf (unknown)
Pricing structure:
Price List in two parts: Part 1 (work not requiring Task Order), Part 2 (Task Order work). Tenderer enters rates and expected quantities; prices = rate × quantity.
Part 1 includes all pipe refurbishment items, site establishment/disestablishment (induction, medicals, cranage, scaffolding, site facilities, safety/quality files), disassembly/assembly costs (cranage, riggers, equipment, scaffolding, cutting/unbolting, transport), tower staircase/handrail daily rates (Site Manager x1, Supervisor/Driver x1, GRP Applicator/Laminator x3), site transport, tools/equipment, non-pneumatic surface prep tools, materials (chlor rid decontamination solution, topcoat).
VAT: 15% on all prices; Employer VAT number 4740101508 must appear on invoices.
Insurance (Contractor must provide from starting date to earlier of Completion or termination certificate):
Loss/damage to Employer's property not covered by Employer's insurance: replacement cost.
Employer's policy deductible at contract date where covered by Employer's insurance.
Loss/damage to equipment, plant, materials not covered by Employer's insurance: replacement cost.
Employer's policy deductible at contract date where covered.
Liability for loss/damage to third-party property and bodily injury/death of non-employees: replacement cost and amount required by applicable law.
Liability for death/bodily injury to Contractor's employees: amount required by applicable law.
Employer provides insurances per Insurance Table B: Assets All Risk, Contract Works, Environmental Liability, General & Public Liability, Transportation (Marine), Motor Fleet & Mobile Plant, Terrorism, Cyber Liability, Nuclear Material Damage & Business Interruption, Nuclear Material Damage Terrorism (all per policy documents).
Payment terms:
Assessment day: not specified.
Interest on late payment: N/A.
Tax invoices must comply with Employer procedures and VAT Act; delayed invoices extend payment due date equally.
Delay damages per Task Order (if limits reached, Employer may terminate).
Employer's liability for Contractor's indirect/consequential loss limited to R0.00.
Securities, bonds, guarantees, proof of insurance due within one week of receiving signed agreement.
No bid security, retention, or turnover thresholds stated.
Compliance Requirements
Source: C1 to C3 TSSC3 all parts - PROVISION OF THE REFURBISHMENT FOR ESKOM FLOW LABORATORY STEEL PIPES.pdf (unknown)
Mandatory compliance:
CIDB registration: valid registration number required on Form of Offer and Acceptance; grade not specified.
CSD registration and valid SARS tax compliance status (implied).
B-BBEE: notify Employer of any status change within 7 days; submit updated verification certificate and supporting documents within 30 days. Decrease in status since starting date may trigger renegotiation or termination. Failure to notify is grounds for termination.
VAT registration: comply with VAT Act; include Employer VAT number 4740101508 on all invoices.
Health & Safety: comply with Construction Regulations, all applicable health & safety laws, and Eskom health & safety rules/guidelines/procedures. Warrant that prices include sufficient amount for compliance.
Asbestos: comply with Asbestos Regulations 2002 (OEL 0.2 fibres/ml 4-hr TWA; STEL 0.6 fibres/ml 10-min TWA). Employer manages asbestos per Standard 32-303. If asbestos identified, risk assessment and control measures required. Contractor may stop work until area declared safe. Removal/disposal by registered asbestos contractor at Employer's expense.
Environmental: comply with all applicable environmental laws, regulations, rules, guidelines, procedures; ensure subcontractors comply.
Nuclear liability: Employer (Koeberg operator) indemnifies Contractor against nuclear damage liabilities except from unlawful intent or unauthorised presence at KNPS.
Confidentiality: no disclosure of contract information without consent; images of Employer's property require prior written consent; rights vest in Employer.
Ethics: no prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive); Employer may terminate without court finding; cooperation with investigations required.
Cession/assignment: Contractor may not cede/delegate/assign without Employer written consent; Employer may cede to subsidiaries/divisions.
Waiver/estoppel: extensions/concessions/waivers do not constitute waiver of rights unless agreed in writing.
Professional registration: adjudicator from ICE-SA panel; arbitration per Association of Arbitrators (Southern Africa).
Local content: not explicitly stated in document (SBD 6.2 referenced in analysis but not in source text).
Quality: maintain and adhere to Quality Control Plan (QCP).
Pressure testing: on-site after installation, witnessed by service provider; leaks to be rectified by service provider.
Workmanship warranty: minimum 120 months, executed on any water leak.
DocumentE3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdfReview complete
Description
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf
Eskom invites tenders for refurbishment of the steel pipes in its flow laboratory over a twelve (12) month period.
Tender documents are issued free of charge.
The Eskom Representative named in the Tender Data manages the process.
Submitting a bid is deemed acceptance of Eskom's Standard Conditions of Tender, available at www.eskom.co.za.
The Tender Data prevails over the Standard Conditions of Tender where they conflict.
The tender is for the whole contract; partial bids are not accepted.
The contract is the NEC3 Term Service Short Contract.
Important Dates
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf (TENDER)
Closing: 25 November 2026 at 10:00 (SAST)
Late submissions are not accepted.
Clarification meeting (non-compulsory): 17 November 2026 at 10:00 (SAST)
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf (TENDER)
Submission method: Eskom e-Tendering portal at https://etendering.eskom.co.za
Format: electronic upload only; no hard copies accepted
File requirements: all documents in PDF; pricing schedule in PDF plus a copy in Excel
Upload limits: 500 MB per document; 4 GB total per submission
No ZIP or compressed files
Upload folders: Technical, Commercial, Financial and Other
Resubmission: only the latest version is accepted; earlier submissions become void
Submission status must show as complete
Returnable documents — disqualifiable if not submitted by closing:
Annexure A: Authorisation Form — confirms the signatory is empowered to bind the bidder; attach the certified resolution or power of attorney.
Annexure B: Acknowledgement Form — confirms receipt of the ITT and addenda and the cataloguing position.
Annexure C: Tenderer's Particulars — records the bidder's details.
Annexure D: Integrity Pact Declaration — commits the bidder to Eskom's Supplier Integrity Pact.
Annexure G1–G4: SBD 6.2 local production and content declarations, with supporting schedules G2–G4 (only where designated materials apply).
Annexure H: SBD 1 Invitation to Bid — the signed offer, required from all bidders including foreign suppliers.
Annexure J: SBD 4 Bidder's Disclosure — discloses state employment and conflicts of interest.
E-tendering Help Manual acknowledgement form.
Tax clearance certificate or SARS e-filing PIN / CSD profile, where not already verifiable.
Tax Evaluation Questionnaire (where a services contract and included as an annexure).
Employment Equity compliance proof, including the report submitted to the Department of Labour (designated employers only).
CIDB proof of grading 5 ME for the main contractor, JV and/or subcontractor — by closing or within 21 working days of closing if agreed with Eskom.
Completed NEC3 Term Service Short Contract.
Completed pricing schedule (PDF plus Excel).
Additional registrations, CVs, permits or licences required by the scope (ECSA, SACPCMP and similar).
JV bidders: letter of intent or valid JV agreement with profit-sharing ratios, confirmation of a single incorporated entity, and confirmation of one designated JV bank account.
Non-disqualifiable returnable:
Annexure I: SBD 6.1 Preference Points Claim Form (PPPFA 2022) — late or incomplete submission is corrected within 5 working days of Eskom's written request, failing which the bid is disqualified.
Scored returnable:
Specific Goals evidence — not submitted means zero preference points, not disqualification.
Disqualification risks:
Late submission; incomplete or unsigned mandatory returnables; failure to upload documents.
More than one bid, whether alone or as a JV partner.
A JV agreement that does not make members jointly and severally liable.
A conflict of interest, restriction by National Treasury or Eskom, or listing on the Tender Defaulters list.
Subcontracting 100% of the scope.
A bid signed by an unauthorised person.
Alternative bids are not permitted.
Evaluation Criteria
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf (TENDER)
Evaluation stages
Eligibility and basic compliance screening — bidders failing eligibility or mandatory returnables are disqualified.
Functionality/technical evaluation — minimum qualifying score: 70%. Bidders below 70% are disqualified; those meeting it proceed.
Price and preference points under the 80/20 system.
Contractual requirements assessed after ranking and before award.
Scoring
Price: 80 points.
Specific Goals (B-BBEE): 20 points under the PPPFA.
Ranking: price and specific-goals scores added; highest total ranked first.
Price evaluation basis
Prices compared inclusive of VAT.
Arithmetic errors corrected.
Contingencies in any bill of quantities or activity schedule excluded.
Acceptable variations and deviations adjusted.
Net present value compared using the tendered programme, price adjustment factors and exchange-rate effects where applicable.
Unconditional discounts counted for evaluation; conditional discounts applied only at payment.
Preference points
A bidder that does not submit evidence for a specific goal scores zero for that goal but is not disqualified.
Objective criteria: not applicable.
Reverse e-auction: not applicable.
Eskom may award to a bidder other than the highest scorer where objective criteria justify it.
Contractual requirements (not scored; assessed after ranking, before award)
SHEQ requirements.
CSD registration.
Financial analysis.
Failure to meet these by the stated deadline may render the bid non-responsive.
Technical Specifications
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf (TENDER)
Scope
Refurbishment of the steel pipes in the Eskom flow laboratory.
Contract period: twelve (12) months.
The full scope is set out in the attached Scope of Work; the technical evaluation criteria are in Appendix B.
Contract
NEC3 Term Service Short Contract.
Cataloguing
The successful bidder may be required to supply cataloguing information per item after award and to label all materials to Eskom's specifications.
Where cataloguing applies, the pricing schedule must carry a line item for it; Eskom pays for cataloguing.
Technical evaluation
Functionality is scored against the scope of work with a 70% minimum threshold.
Quality Management
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf
Quality evidence required before award
QMS manual defining the system and its scope.
Quality policy and quality objectives approved by top management.
Document and record control per clause 7.5 of ISO 9001:2015.
Control of nonconforming outputs per clause 8.7.
Nonconformity and corrective action per clause 10.2.
Internal audit records.
Organisation chart and responsibility matrix covering the quality management role (clause 5.3).
Criteria for evaluation, selection, monitoring and re-evaluation of external providers (clause 8.4).
Form A completed and signed.
Calibration certificates for instruments, verified before award and monitored during execution.
Pricing Schedule
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf
Pricing submission
Complete the pricing schedule or bill of quantities and submit it in PDF plus an Excel copy.
Upload limits: 500 MB per document and 4 GB total.
Where cataloguing applies, include a line item for it; Eskom pays for cataloguing.
Prices are evaluated inclusive of VAT, with arithmetic errors corrected and contingencies excluded.
Unconditional discounts count for evaluation; conditional discounts apply only at payment.
Alternative bids are not allowed.
Financial Requirements
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf (TENDER)
Pricing
Complete the pricing schedule and submit it in PDF plus an Excel copy.
Prices are evaluated inclusive of VAT, with arithmetic corrections and contingencies excluded.
Alternative bids are not allowed.
Payment terms
Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.
Security
Provision of security for performance: not applicable.
Financial due diligence (required before award)
Latest approved annual financial statements of the bidding company itself — not the parent or ultimate holding company. Draft statements and management accounts are not accepted.
Statements must include company background, a signed directors' report, a signed auditor's, reviewer's, compiler's or accounting officer's report, the statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and the notes.
South African entities that are not audited must also submit a signed public interest score showing the actual score, whether the company is owner-managed and whether the statements were externally prepared, plus ITA34C returns for the current and previous years of assessment.
Each partner in an unincorporated JV or SPV must submit its own annual financial statements with all of the above.
Price negotiation
Eskom may negotiate with preferred bidders where tendered prices are not market related.
Compliance Requirements
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf (TENDER)
Eligibility
Meet the eligibility criteria in the Tender Data.
No director or principal may be restricted from doing business with Eskom or any state-owned company.
No nationality of a country on an international sanctions list; this applies to subcontractors and suppliers too.
No conflict of interest, including common controlling partners or access to another bidder's information.
Not restricted by National Treasury and not on the Tender Defaulters list.
Not restricted by Eskom.
May not subcontract 100% of the scope.
JV members must be jointly and severally liable under the JV agreement.
Statutory and registration
CSD registration: CSD number or CSD report required before award.
Tax: SARS e-filing PIN, CSD profile or a certified tax clearance certificate; foreign bidders without a South African footprint complete SBD 1 and need no tax proof.
Employment Equity: designated employers must prove compliance and submission of the Employment Equity report to the Department of Labour.
CIDB: Grade 5 ME for the main contractor, JV and/or subcontractor — at closing or within 21 working days if agreed with Eskom.
B-BBEE: a valid B-BBEE status level certificate, a sworn affidavit under the Codes of Good Practice, or another instrument prescribed under the B-BBEE Act, to claim the 20 specific-goals points.
Safety
Original COIDA certificate of good standing, or proof of application, from the Compensation Fund or a licensed insurer (South African bidders).
OHS Plan.
Baseline OHS Risk Assessment.
Valid Letter of Good Standing (COIDA or equivalent).
OHS policy signed by the CEO.
37(2) Eskom Agreement.
Costing for health and safety.
Competency evidence.
Annexure B safety requirements.
Quality
QMS manual defining the quality management system and its scope.
Quality policy and quality objectives approved by top management.
Document and record control per clause 7.5 of ISO 9001:2015.
Control of nonconforming outputs per clause 8.7 of ISO 9001:2015.
Nonconformity and corrective action per clause 10.2 of ISO 9001:2015.
Internal audit records.
Organisation chart and responsibility matrix covering the quality management function (clause 5.3).
Criteria for evaluation, selection, monitoring and re-evaluation of external providers (clause 8.4).
Form A completed and signed.
Calibration certificates for instruments, checked before award and monitored during execution.
Environment
Signed environmental policy.
Aspects and impacts register aligned to the scope.
Environmental method statement.
Subcontracting
Subcontracting to a subsidiary is discouraged and must be declared in the bid.
Health & Safety
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf
Safety documents required
OHS Plan.
Baseline OHS Risk Assessment.
Valid Letter of Good Standing (COIDA or equivalent).
OHS policy signed by the CEO.
37(2) Eskom Agreement.
Costing for health and safety.
Competency evidence.
Annexure B safety requirements.
Original COIDA certificate of good standing, or proof of application, from the Compensation Fund or a licensed insurer (South African bidders).
Environmental documents
Signed environmental policy.
Aspects and impacts register aligned to the scope.
Environmental method statement.
Contractual Terms
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf
Contract form
NEC3 Term Service Short Contract.
Contract period: twelve (12) months.
Performance security: not applicable.
Payment
Contracts below R50 000 000 including VAT: payment within 30 days of undisputed invoices.
Contracts above R50 000 000 including VAT: payment within 60 days of undisputed invoices.
Other terms
Eskom may negotiate with preferred bidders where prices are not market related.
Subcontracting to subsidiaries is discouraged and must be declared; fronting is not permitted.
A list of potential subcontractors can be drawn from www.csd.gov.za.
Tender validity: 180 days.
Alternative bids are not permitted.
Section
Source: E3773CXMWP_Invitation to Tender (ITT)_Refurbishment of steel pipes_02 November 2026.pdf
Functionality/technical stage
Minimum qualifying score: 70%.
Bidders below 70% are disqualified; those at or above proceed to price and preference scoring.
Criteria are set out in Appendix B and the scope of work.
Price and preference stage
Price: 80 points.
Specific Goals: 20 points under the PPPFA 80/20 system.
Ranking is by combined price and specific-goals score, highest first.
Missing specific-goals evidence scores zero for that goal without disqualification.
Objective criteria and reverse e-auction do not apply.
Post-ranking contractual checks
SHEQ, CSD registration and financial analysis are assessed after ranking and before award.
Failure to meet them by the deadline may make the bid non-responsive.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.