Aerial fibre optic installation for namakwa bws project (CIDB ep2+ required)

CAPE FOR CONSTRUCTION SOUTH FOR RESPONDENTS WITH CIDB GRADING 2EP OR

HIGHER.

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

THE BID BOX: ENTRANCE OF TRAINING CENTRE

DEPARTMENT OF WATER AND SANITATION

CONSTRUCTION SOUTH

CLANWILLIAM DAM SITE: OLD N7 ROUTE

CO-ORDINATES: 32°11’47.99’’S and 18°52’34.96’’E

BIDDING PROCEDURE ENQUIRIES MAY BE

DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Terry-Lee Daniels CONTACT PERSON Quinton Jansen

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE

NUMBER CODE NUMBER

CELLPHONE

NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

SUPPLIER TAX CENTRAL

COMPLIANCE COMPLIANCE OR SUPPLIER

STATUS SYSTEM PIN: DATABASE No: MAAA

ARE YOU THE Yes

ACCREDITED Yes No ARE YOU A FOREIGN No

REPRESENTATIVE BASED SUPPLIER FOR

IN SOUTH AFRICA [IF YES, ANSWER THE

[IF YES ENCLOSE PROOF] THE GOODS /SERVICESFOR THE GOODS QUESTIONNAIRE

/SERVICES /WORKS /WORKS OFFERED? BELOW ]

OFFERED?

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX

COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT

REGISTER AS PER 2.3 BELOW.

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PART B

TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT

BE ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN

THE MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE

PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC)

AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM

(SBD7).

2. TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED

BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE

SARS WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY

MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER

DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH

DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH

MEMBERS PERSONS IN THE SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID

INVALID.

SIGNATURE OF BIDDER: ...................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED: ...................................................

(Proof of authority must be submitted e.g. company resolution)

DATE: ...................................................

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DEPARTMENT OF WATER AND SANITATION

BID: WTE-0450 CS

THE AERIAL INSTALLATION OF FIBRE OPTIC CABLE ON 6M AND 9M HIGH POLES, SPLICING AND TESTING OF

THE FIBRE OPTIC AT THE NAMAKWA BWS PROJECT IN THE NORTHERN CAPE FOR CONSTRUCTION SOUTH

FOR RESPONDENTS WITH CIDB GRADING 2EP OR HIGHER.

SECTION 1: LEGALITIES

CONTENTS

• INSTRUCTIONS TO BIDDERS

• DECLARATION OF INTEREST (SBD 4)

• TERMS OF THE PREFERENTIAL PROCUREMENT REGULATION, 2011 (SBD 6.1)

• LOCAL CONTENT DECLARATION – SUMMARY SCHEDULE (ANNEXURE C)

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DEPARTMENT OF WATER AND SANITATION

BID: WTE-0450 CS

THE AERIAL INSTALLATION OF FIBRE OPTIC CABLE ON 6M AND 9M HIGH POLES, SPLICING AND

TESTING OF THE FIBRE OPTIC AT THE NAMAKWA BWS PROJECT IN THE NORTHERN CAPE FOR

CONSTRUCTION SOUTH FOR RESPONDENTS WITH CIDB GRADING 2EP OR HIGHER.

1. INSTRUCTIONS TO BIDDERS

CONTENTS

1. ISSUING OF DOCUMENTS

2. QUERIES WITH RESPECT TO THIS BID

3. COMPLETION OF BIDS

4. SUBMISSION OF BIDS

5. SIGNATURE ON BIDS

6. GENERAL CONDITIONS OF CONTRACT

7. FORM SBD 1

8. BIDS TO COMPLY WITH DOCUMENTS

9. THE DEPARTMENT’S RIGHT TO DECLINE ANY BID

10. DEPARTMENT IS NOT LIABLE FOR BIDDER’S EXPENSES

11. PAYMENTS MADE UNDER THIS CONTRACT

12. EVALUATION CRITERIA

13. REJECTION OF BIDS

14. RESULTS OF BIDS

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INSTRUCTIONS TO BIDDERS

1. ISSUING OF DOCUMENTS

(a) A complete set of bid documents can be downloaded from the e-tender portal.

Contact Person: Terry-Lee Daniels

Email: [email protected]

(b) Bidders must satisfy themselves that the document is complete and conform to the index of this

document. Should any figures or writing be indistinct, or should any pages be missing from this

document or should this document or the drawing(s) contain any obvious errors, the Bidders must

immediately notify the Department in order to have any discrepancy rectified or clarified before

submitting his bid. Such clarification will be valid only if made by the Department by means of

formal amendment as described hereunder prior to the date of submission of bids. The

Department may issue amendments to clarify or modify the Bid Documents. A copy of each

amendment will be issued to each bidder and shall be acknowledged on the form issued with the

amendments. No claim whatsoever will be entertained for faults in the bid price resulting from the

above-mentioned discrepancies.

(c) No alterations, omissions or additions shall be made to this document, but should it be deemed

necessary to do so, the Bidder is at liberty to qualify his bid.

(d) All Bidders shall be deemed to have waived, renounced and abandoned any conditions printed

or written upon any stationery used by them for the purpose of or in connection with the

submission of bids which are in conflict with the conditions laid down in this document.

2. QUERIES WITH RESPECT TO THIS BID

Each communication between the Department and a tenderer shall be to or from the Department’s

contact person only, and in a form that can be read, copied and recorded. Writing shall be in the English

language. The employer shall not take any responsibility for non-receipt of communications from or by

a tenderer. The name and contact details of the Department’s contact person are:

BIDDING PROCEDURE ENQUIRIES MAY BE TECHNICAL INFORMATION MAY BE

DIRECTED TO: DIRECTED TO:

DEPARTMENT/ PUBLIC

ENTITY Water and Sanitation DEPARTMENT Construction South

CONTACT PERSON Terry-Lee Daniels CONTACT PERSON Quinton Jansen

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

3. COMPLETION OF BIDS

(a) The bid must be signed on the Invitation to Bid form (SBD 1) annexed hereto with all blanks in the

bid and the appendix filled in.

(b) All spaces in the bid forms and other annexures shall be completed in full.

(c) Section 4 in the bid document and the Pricing Schedule must be fully completed and priced out

by the bidder. Failure to do so will deem your bid invalid.

(d) The bid documents shall not be separated in any way nor must any pages be detached from the

original documents.

4. SUBMISSION OF BIDS

The Bid Document shall be completed, signed and submitted as follows:

(a) The original Bid, together with a covering letter and supporting documents, shall be sealed in an

envelope endorsed:

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ORIGINAL BID FOR BID WTE-0450 CS: THE AERIAL INSTALLATION OF FIBRE OPTIC CABLE ON 6M

AND 9M HIGH POLES, SPLICING AND TESTING OF THE FIBRE OPTIC AT THE NAMAKWA BWS

PROJECT IN THE NORTHERN CAPE FOR CONSTRUCTION SOUTH FOR RESPONDENTS WITH CIDB

GRADING 2EP OR HIGHER.

and the name of the Bidder shall be clearly shown.

(b) Bids, sealed and endorsed as above, will be received by: The Supply Chain Management Office, The

Bid Box: Entrance of Training Centre, Department of Water and Sanitation, Construction South,

Clanwilliam dam Site: Old N7 Route, Co-ordinate:32°11'47.99’’S and 18°52'34.96''E not

laterthan11:00 on the date stipulated on the front cover of this document.

5. SIGNATURE ON BIDS

The Bid, if by an individual, must be signed by that individual or by someone on his behalf duly authorised

thereto and proof of such authority must be produced. If the bid is by a Company it must be signed by a

person duly authorised thereto by a Resolution of a Board of Directors a copy of which Resolution, duly

certified by the Chairman of the Company is to be submitted with the bid.

If the bid is submitted by joint venture of more than one person and/or Companies and/or firms it shall be

accompanied by the following:

(a) The original or a notarially certified copy of the original document under which such joint venture was

constituted which must define precisely inter alia the conditions under which the joint venture will

function, its period of duration and the participation of the several constituent persons and/or

companies and/or firms.

(b) A certificate signed by or on behalf of each participating person and/or company and/or firm

authorising the person who signed the bid to do so.

6. GENERAL CONDITIONS OF CONTRACT

The National Treasury General Conditions of Contract (NTGCC) shall be regarded as an integral part of the

contract documents.

7. FORM SBD 1

The copy of Form SBD 1 (Invitation to Bid), annexed to these documents, must be completed and signed

by the Bidder. Failure to do so will deem your bid invalid.

8. BIDDERS TO COMPLY WITH DOCUMENTS

Where applicable, Bidders must allow in their Bids for all labour, material, machinery and everything

necessary for the execution and completion of the Contract in accordance with the bid documents. No

alterations may be made in the Invitation to Bid, Schedule of Quantities or other documents and the bid

will be deemed to comply entirely with the terms of the documents.

9. THE DEPARTMENTS RIGHT TO DECLINE ANY BID

The Department does not bind itself to accept the lowest or any bid.

10. DEPARTMENT NOT LIABLE FOR BIDDER'S EXPENSES

The Department will not be held liable for any expenses incurred in preparing and submitting bids.

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11. PAYMENTS UNDER THE CONTRACT

All payments due to the Bidder in terms of the contract will be done by means of Electronic Fund

Transfer.

12. EVALUATION CRITERIA

The evaluation of bids will be conducted in four (3) phases as follows:

• Phase 1: Mandatory Requirements

• Phase 2: Administrative Compliance

• Phase 3: Technical Evaluation and Specification Compliance

• Phase 4: Preference Points system

Phase 1:

Mandatory Requirements

Failure to submit any of the documents/information as listed and detailed in Table 1 below will render

your bid non-responsive and will be disqualified.

Table 1

No Detail of Document/Information to be submitted Does the document

submitted comply or

not-comply?

Comply Not-

Comply

1 The tenderer shall provide a printed copy of the Active Contractor’s

Listing off the Construction Industry Development Board

(CIDB) website. (www.cidb.org.za) as EP level 2 or higher.

Tenderers whose CIDB registration expires within 21 days after

close of tender should attach proof of their application for re-

registration.

2 Attendance, signed the briefing register and attached Certificate

Compulsory Briefing Session.

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Phase 2:

Administrative Compliance:

Bidders are required to comply with the following listed below:

Table 2

No Criteria Yes No

1 Companies must be registered with National Treasury’s Central Supplier

Database must submit CSD report.

2 Tax compliant with SARS (to be verified through CSD and SARS). Attach a

copy of SARS Tax Clearance letter and PIN.

3 Active registration with Company Intellectual Property Commission (to be

verified through CSD and CIPC). Attach copy of CIPC / CIPRO certificate.

4 An original or certified copy of B-BBEE Status Level Verification Certificate

(failure to submit B-BBEE Certificate and complete SBD 6.1, the Bidder

will forfeit the preferential points to be claimed)

5 A valid letter of Good Standing with the Compensation Commissioner

In terms of the Compensation for Occupational Injuries and Diseases

Act No and or third parties’ insurance registered with

Financial Service Board

6 Letter of appointment of duly authorized person to sign bid. Proof of such

authority must be submitted with the bid.

If by an individual, must be signed by that individual or by someone on his

behalf duly authorised thereto and proof of such authority must be produced.

If the bid is by a Company, it must be signed by a person duly authorised

thereto by a Resolution of a Board of Directors a copy of which Resolution,

duly certified by the Chairman of the Company is to be submitted with the

bid.

7 The stipulated minimum threshold percentage for local production and content,

Corrugated Steel sheath armoured fibre optic cable, single mode, 8

fibres, 1GB bandwidth, 4 cores as per stipulated by the Department of Trade

and Industry (DTic) is applicable.

Please make yourself aware of the stipulated minimum threshold percentage

of the specific item(s) as per the specifications. Annex C need to be complete

and is available on the Department: Trade and Industry

website.(http://www.thedtic.gov.za/sectors-and-services-

2/industrial-development/industrial-procurement/

8 Complete, sign, submit SBD1, SBD3.1, SBD 4, SBD 6.1

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Phase 3:

Technical Evaluation and Specification Compliance

Only Bidders that passed Phase 1 shall be considered for this phase of the evaluation process.

The bid will be evaluated using the criteria as indicated in Technical Information section 3.2.14. by

comparing it to the information submitted in Phase 1.

Failure to comply with all the technical specifications will render your bid as not to specification and non-

responsive.

The Bid Evaluation Committee will also confirm that the Bidders has indicated compliance with the

technical specification in Technical Information, Section 3.2.14.

Table 3

Item Requirement Did the bidder comply

with the requirement?

Comply Not-

Comply

All Did the bidder indicate compliance in Technical

items Information, Section 3.2.14 and sign the declaration

under Section 3?

Item Technical Datasheet for item: 2 (Ref SBD 3.1)

2 Bidders to submit Technical Datasheets/Brochures.

Clearly indicate what item is to be supplied if there are

multiple items on the Datasheet/Brochure

Did the information submitted meet the requirements

set out in Technical Information section 3.2.14?

Phase 4:

Preference Points system

The bid will be awarded in terms of Regulation 4: Preferential Procurement Regulations, 2022

pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act ).

Bid proposals will be evaluated based on the 80/20 preference points where a maximum of 80 points

will be awarded in respect of price and a maximum of 20 points will be awarded for goals.

Points claimed will be according to a bidder’s specific goals claimed as indicated in Table 4 below.

Table 4: Specific goals for the tender and points allocation are indicated as per the table below:

In terms of Regulation 4(2); 5(2) of the Preferential Procurement Regulations, preference points must be

awarded for specific goals stated in the tender. For the purposes of this bid the bidder will be allocated

points based on the bidder’s goals claimed as per table 4. Bidder’s goal claimed must be supported by

proof/ documentation stated as per table 4 and the special conditions of this bid where applicable:

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Table 4

Number of maximum Bidder’s points claimed

points for specific goals The specific goals allocated points

in terms of this tender allocated (To be completed by

(80/20 system) Bidder)

Women Ownership 5

Disability Ownership 5

Youth Ownership 5

Location of enterprise

(local equals province) 2

Northern Cape

B-BBEE status level

contribution from level 1 to 2 3

which are QSE or EME

TOTAL SCORED POINTS 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which may

include contracting with persons, or categories of persons, historically disadvantaged by unfair

discrimination on the basis of race, gender and disability including the implementation of programmes of

the Reconstruction of Development Programme as published in Government Gazette No. 16085 date 23

November 1994.

“Ownership” means the percentage ownership and control, exercised by individuals within an

enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual, or

sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or

within the range, considered normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as a

primary means of communication;

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch to

assist him/her to move from one place or another;

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act no. ).

"Youth" means, in respect of a person younger than 35 years of age.

"Location of enterprise” Local equals province. Where a project cuts across more than one province,

the bidder may be located in any of the relevant provinces to claim and be allocated the points.

Women, disability, and youth will be measured by calculating the pro-rata percentage of ownership of

the bidding company which meets the criterion. E.g., Company A has five shareholders each of whom

own 20% of the company. Three of the five shareholders meet the criterion, i.e., they are

women/disability/youth. Therefore, this bidder will obtain 60% of the points allowable for this goal.

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Table 5: Documents required for verification of Bidder’s claimed points

Documents/ information listed on the below table 5 must be submitted to support and verify points

claimed as per table 4 above.

Table 5

Specific Goal Requires Proof Documents

Women Ownership Full CSD Report

Disability Ownership Full CSD Report

Youth Ownership Full CSD Report

Location of enterprise Full CSD Report

B-BBEE status level Valid B-BBEE certificate/sworn affidavit

contribution from level 1 to

Consolidated B-BBEE certificate in cases of Joint

2 which are QSE or EME

Ventures (JV)

Full CSD Report for each bidder who formed a (JV)

Failure on the part of a bidder to submit proof of documentation required in terms of this tender to claim

for specific goals with the bid, will be interpreted to mean that preference points for specific goals are

not claimed and will not be allocated.

13. REJECTION OF BID

Bids not complying with the above-mentioned requirements and specifications may be regarded as

incomplete and may not be considered.

14. RESULTS OF BIDS

Results of non-acceptance of bids will be sent to individual unsuccessful bidders.

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COMPULSORY DOCUMENTS TO BE COMPLETED BY THE BIDDER

• DECLARATION OF INTEREST (SBD 4)

• PREFERENCE POINTS (SBD 6.1)

• LOCAL CONTENT AND PRODUCTION (ANNEXURE C)

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SBD4

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa and further expressed

in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,

state employee numbers of sole proprietor/ directors / trustees / shareholders /

members/ partners or any person having a controlling interest in the enterprise, in table

below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively,

the person/s having the deciding vote or power to influence or to direct the course and decisions of the

enterprise.

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SBD4

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in any

other related enterprise whether or not they are bidding for this contract?

YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

No specific requirements found

B-BBEE Minimum Level: 2