Service and repair of firefighting equipment for aviation training academy (3-Year contract)

Closing date: 27 February 2026 at 14h00 CAT. Compulsory virtual briefing session via MS Teams: 12 February 2026 at 11:30. Venue: Aviation Training Academy (ATNS), OR Tambo Airport Gate 14, Bonaero Drive, Bonaero Park, Kempton Park, 1622.

Procurement Officer: Charles Sekgobela. Email: [email protected] or [email protected]. Phone: 011 607 1282. Submission email: [email protected].

Submit quotations by 27 February 2026 at 14h00 CAT via email to [email protected]. Soft copy required. Mandatory: Fully completed and signed Standard Bidding Documents (SBD 1, SBD 3.3, SBD 4, SBD 6.1). Failure to submit all mandatory documents (e.g., reference letters, FFETA membership, SAQCC certification, CIDB 2SF or higher) will result in disqualification. Pricing must follow the provided schedule (Year 1-3 breakdown for all fire equipment services). Deviation from the pricing format will disqualify the bid. Include all costs (preparation, material, labour, transport, VAT).

Evaluation occurs in 3 stages: (1) Administrative Requirements: Must comply with all bid administrative requirements (CSD registration, SBD forms, tax clearance, B-BBEE certificate). Failure results in rejection or 7-day supplementary submission (administrative only). (2) Mandatory Requirements: Must submit proof of compliance (SAQCC certification for fire equipment servicing, 3 reference letters <5 years old, FFETA membership, CIDB 2SF+). Failure results in disqualification. (3) Price and Specific Goals: 80/20 preference point system. Price = 80 points (lowest acceptable bid scores highest). Specific Goals = 20 points (10 for 51% Black Ownership, 10 for 30% Woman Ownership). Submit CIPC documents, shareholder certificates, ID copies, and CSD report to verify goals.

Scope: Service and repair of fire fighting equipment for the Aviation Training Academy over 3 years (as-and-when required). Equipment includes: Fire Suppression Systems, Fire Extinguishers (CO2, DCP, STP in various sizes), Fire Reels, Sprinkler Systems, Fire Hydrants, Booster Valves. Services: Annual service, hydrostatic pressure testing (minimum 12 tests for CO2/DCP), gauge/nozzle/refill replacements, labour. Quantities are estimates and may vary. Safety: If working at the airport, submit SHE files (risk assessment, method statement, waste management plan, medical certificates, environmental method statement, competency proof, training records, PPE registers, Department of Labour letter of good standing). Site must remain safe and tidy; inspections may occur. No on-site accommodation provided.

Pricing must be in ZAR, inclusive of VAT. Submit a completed pricing schedule for Year 1-3, covering all listed fire equipment and services (e.g., hydrostatic tests, replacements, labour). Prices must include all costs (preparation, materials, labour, transport). Deviation from the provided schedule format will disqualify the bid. Validity period: 60 days from submission (Tax and B-BBEE certificates must remain valid at award).

Mandatory: CSD registration (full report required). Tax clearance certificate and PIN. B-BBEE certificate or sworn affidavit (EMEs/QSEs). CIDB registration (2SF or higher). SAQCC certification for fire extinguisher/hydrant servicing (including SAQCC Serviceman for pressure testing). Proof of membership in FFETA or any firefighting association. 3 signed reference letters (<5 years old) on client letterhead with scope, duration, contact details, and referee position. For specific goals (20 points): 51% Black Ownership (10 points) and 30% Woman Ownership (10 points). Submit CIPC documents, shareholder certificates, and shareholder ID copies. Joint ventures/consortia must submit separate compliance documents for each party.