Legal and accounting activities Tenders Northern Cape | September 2026

Submission method: original tender document completed in black ink, signed by the authorised signatory, all pages initialled, placed in a sealed envelope marked with tender number kbm 01-2027, title, closing date and time, and deposited in the SCM tender box at kareeberg municipality, 10 hanau street, carnarvon, 8925. Closing date: 2 september 2026 at 12:00. Faxed, e-mailed and late tenders will not be accepted. Hand delivery, courier or post at bidder's risk; must be received by the deadline. Mandatory returnable forms: mbd1 (invitation to bid), mbd2 (tax clearance certificate requirements), mbd4 (declaration of interest), mbd6.1 (Preference points claim), mbd8 (declaration of bidder's past SCM practices), mbd9 (certificate of independent bid determination), municipal rates and taxes declaration, authorised signatory form (board resolution), contract form parts 1 and 2. All forms must be completed, signed and submitted with the bid. Failure to complete, sign or initial any page may result in disqualification.

Submission method: hard-copy bids deposited in the tender box at namakwa district municipality, van riebeeck street, springbok, 8240. NO telephonic, telegraphic, telex, facsimile or e-mailed submissions accepted. Electronic signatures on returnable documents are not accepted; documents signed electronically will be regarded as non-responsive. Closing time: 12:00 on 28 september 2026. Tender validity period: 90 days from closing date. Returnable forms (all must be completed, signed and submitted): - mbd 1: invitation to bid and terms and conditions of bidding — signed offer cover page. - Mbd 3.3: Pricing schedule – professional services — firm pricing for legal services. - Mbd 4: declaration of interest — discloses state employment or relationships with evaluating officials. - Mbd 6.1: Preference points claim form — claims specific-goal points under the 80/20 system. - Mbd 7.2: Contract form – rendering of services — signed contract form in duplicate. - Mbd 8: declaration of bidder's past supply chain management practices — declares NO restrictions, fraud, corruption or contract failures in the past five years. - Mbd 9: certificate of independent bid determination — certifies NO collusion or price disclosure. Supporting schedules to attach: - schedule 1a: tax compliance pin - schedule 1b: municipal bill / lease agreement (not older than 3 months) - schedule 1c: supporting annexures for specific goals claimed in mbd 6.1 - Schedule 1d: proof of csd registration - schedule 1e: fidelity fund certificate - schedule 1f: letter of good standing from legal practice council or bar council - schedule 1g: audited financial statements (most recent) - schedule 1h: supporting evidence of company information and relevant experience - schedule 1i: supporting evidence of bidder's experience and client base - schedule 1j: supporting evidence of contactable references - schedule 1k: supporting evidence of key personnel experience

- Download bid documents for free from the e-tender portal (https://www.etenders.gov.za/) Or municipal website (www.phokwane.gov.za) From 03 august 2026. - Documents will not be printed or available from the SCM office. - Submit a sealed envelope marked with the bid name, bid number, and bid description. - Deposit into the tender box on the ground floor at phokwane local municipality, 24 hertzog street, hartswater, 8570. - Deadline: 20 august 2026 at 12:00 pm. - Faxed, e-mailed, or late submissions will not be accepted. - Ensure all required returnable documents are included as specified in the tender document.

- Submit a sealed bid, clearly marked with the tender reference and title, to the municipal tender box before or at 14:00 on friday, 07 august 2026. - Bids will be opened immediately after closing in the councillor chambers at the municipal offices. - Complete the entire bid document without any alteration, modification, deletion, editing, or formatting changes. Incomplete or altered documents will not be considered. - Only original signed documents will be accepted; faxed or emailed bids are not allowed. - Complete and return the following forms: summary of items and bid price, mbd 1, mbd 4, mbd 6.1, Mbd 7.2, Mbd 8, and mbd 9. - Attach all compulsory documentation; bids without them will be deemed non-responsive. - Initial each page of the tender document. - Provide proof of authority (e.g., Company resolution) as per mbd 1. - Submit a full updated csd report (not summarized). - Submit a copy of the municipal account not older than 3 months and not in arrears for more than 90 days. If not liable for municipal levies, provide a sworn affidavit and/or valid lease agreement. - Ensure prices are valid for at least 120 days from closing date and are inclusive of VAT.

• Legal service providers must meet CIDB and BBBEE compliance • open-tender (RFB) submission required • three-year panel appointment

• Submit one sealed envelope marked with the bid name, bid number and bid description. • Deliver the envelope to the tender box on the ground floor, 24 hertzog street, hartswater, by 12:00 pm on 16 july 2026. • Mandatory (section a) documents – any missing item results in immediate disqualification: 1. Signed form of offer and acceptance 2. Completed pricing schedule (black, non‑erasable ink) 3. Mbd 1 – invitation to bid 4. Mbd 4 – declaration of interest 5. Mbd 6.1 – Preference point claim form (ppr 2022) 6. Mbd 8 – declaration of past SCM practices 7. Mbd 9 – certificate of independent bid determination 8. Schedule 1a – authority of signatory (company resolution / poa) 9. Schedule 1b – compulsory enterprise questionnaire 10. Proof of registration with the legal practice council (lpc) 11. Active registration on the central supplier database (csd) with maaa number 12. Valid SARS tax compliance status (tcs) pin (electronic verification) 13. Municipal rates & taxes account (or lease/tribal‑authority letter) not in arrears >3 months 14. Every page of the bid document initialed by the authorised signatory 15. Legal practice council certificate 16. Signed jv agreement (if consortium/joint venture) • section b documents are required for functionality scoring and/or preference points (e.g., Appointment letters, reference letters, cvs). • Section c documents may be requested after closing; non‑submission does not disqualify but may affect award. • NO faxed, emailed or late submissions will be accepted. • Enquiries – technical: ms m. Taaibos, 053 474 9700, [email protected]; Supply‑chain: mrs m. Viljoen, 053 474 9700, [email protected]. • Bids remain valid for 90 days.

Submit electronically to [email protected] Before 04/06/2026 at 11:00am. Use official forms (sbd 4, sbd 6.1) — Do not retype or alter. Late submissions or those sent to incorrect email addresses will be disqualified. Validity period: 30 days from closure. Required documents: company letterhead, signed quotation, contact details, quote number, VAT registration, and completed annexures (a to e). NO price adjustments allowed after closure.

• Submit responses exclusively via email to [email protected] With the subject line referencing RAF/2026/00030. • closing date: 10 june 2026 at 11:00 a.M. Late submissions will not be accepted. • Responses must strictly follow the structure, sequence, and numbering in the rfi’s required information section. • Mandatory returnables: - completed bidder information form (indicate bidding structure: individual, joint venture, consortium, or subcontractor; provide full details for all entities involved). - Company profile (organizational overview, financial standing, relevant experience). - Conceptual solution overview (core functionality, deployment model, architecture, configurability, integration capability). - Supporting materials (presentations, demonstrations, or other evidence of solution maturity). - Indicative implementation methodology (high-level timelines, phases, resource assumptions). - Preliminary costing (structured pricing table with vat-inclusive breakdowns for years 1–5). - Responses to all questions in the required information section. • Disqualification risk: non-adherence to submission format, missing mandatory returnables, or failure to meet bidding structure disclosure requirements.

• Submit the complete bid by email to [email protected] NO later than 27 may 2026 at 11:00 (gmt+2). Late submissions will be disqualified. • Use the official standard bidding documents (sbd) – all forms must be fully completed, signed, and attached. Retyped forms will not be accepted. • Package the submission into 5 annexures: - annexure a: signed tender document and completed sbd forms. - Annexure b: mandatory and SCM administrative documents (lpc confirmation, csd report, tax clearance certificate, sbd forms, specific-goals supporting documents). - Annexure c: functionality response (service-delivery model, team qualifications, reference letters, implementation plan). - Annexure d: company profile. - Annexure e: pricing proposal (firm, vat-inclusive, valid for 120 days). • Mandatory returnables (phase 1 & 2): - valid legal practice council (lpc) confirmation letter for the lead legal practitioner (director/partner). - Central supplier database (csd) report or csd number. - Valid tax clearance certificate or tax compliance status (SARS pin). - All sbd forms fully completed and signed. - Supporting documents for specific-goals points claimed (sbd 6.1). • Non-responsive bid risks: missing mandatory documents, late submission, non-firm pricing, or incomplete sbd forms will result in disqualification. • Optional non-compulsory briefing: 21 may 2026 at 11:00 via microsoft teams (link: https://teams.microsoft.com/meet/329382618243468?p=X3C11r21xltocSMwf2, Meeting ID: 329 382 618 243 468, passcode: jt64ud7f).