Panel for media and advertising services – umgungundlovu district municipality (tender 01/2026)

Compulsory briefing session:

• Date: 18 August 2026
• Registration: 09H30 – 10H00
• Briefing: 10H00 – 11H00 (no admittance after 10H00)
• Venue: Council Chambers, uMgungundlovu District Municipality, 242 Langalibalele Street, Pietermaritzburg
• Non-attendance invalidates the bid.

Closing date: 11 September 2026 at 12H00 (tender box submission).

Bidding procedure enquiries:

• Contact: Ms. K. Ngcobo
• Email: [email protected]

Technical information:

• Contact: Mr. B Zuma
• Email: [email protected]

Submission address: uMgungundlovu District Municipality Offices, 242 Langalibalele Street, Pietermaritzburg (tender box on ground floor).

Returnable documents — all must be completed, signed and submitted with the bid:

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any director or shareholder employed by the state or connected to anyone at the municipality.
• MBD 5 (Declaration for Procurement Above R10 Million): required if the contract value exceeds R10 million; includes audited financial statements and disclosure of outstanding municipal debts.
• MBD 6.1 (Preference Points Claim): claims specific goal points under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past SCM Practices): certifies no abuse of supply chain systems, no fraud or corruption convictions, no tender default listing.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently with no collusion.
• Proof of good standing with municipal accounts (latest municipal account, lease agreement, or affidavit).
• Authority for Signatory certificate (company, partnership, joint venture, sole proprietor, or close corporation).
• Banking details declaration with bank letter.
• Joint Venture Agreement if bidding as a joint venture.
• Schedule of proposed sub-contractors.
• Experience of tenderer and reference letters.
• Record of addenda.
• Specialisation Schedule completed and signed.

Submission requirements:

• Bids must be placed in the tender box on the ground floor of uMgungundlovu District Municipality, 242 Langalibalele Street, Pietermaritzburg, before 12H00 on the closing date.
• Envelope must be sealed and clearly marked with the tender number and description.
• Bids must be properly bound.
• Late tenders, including those sent by fax or email, will not be considered.
• Bids must be submitted on the official forms provided, not re-typed.
• Non-attendance at the compulsory briefing session renders the bid invalid.
• Failure to submit proof of valid professional body membership results in disqualification.
• Bidders must be registered on the Central Supplier Database (CSD).
• Bids must remain valid for 90 days from the closing date.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price points (80): calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.

Specific goals (20 points) — points are not cumulative within each category:

• Race (max 10): ≥50% Black Owned (HDP) = 10 points; <50% Black Owned (HDP) = 5 points. Proof: CSD/CIPC certificate, BEE certificate or affidavit.
• Locality (max 10): office based in uMgungundlovu District = 10 points; office based in KwaZulu-Natal outside uMDM = 7 points; office based outside KwaZulu-Natal = 5 points. Proof: municipal account, affidavit, or letter from councillor.

Joint ventures: each company is evaluated individually and cumulative points are averaged to obtain final specific goal points.

Eligibility requirements:

• At least 3 completed project reference letters per specialisation, from the public sector, within the last 5 years (01/07/2021 – 30/06/2026), each meeting the minimum contract value for that specialisation.
• Valid professional body/association/affiliation/registration/membership per specialisation; failure results in disqualification.
• For radio and television media, a valid ICASA licence is required.
• Bidders must not be persons in the service of the state.
• Bidders must not have outstanding municipal rates/taxes/service charges in arrears for more than 3 months.
• Bidders must not be listed on the National Treasury's database of prohibited persons or the Register for Tender Defaulters.
• Bidders must not have been convicted of fraud or corruption in the past 5 years.
• Bidders must not have had a contract terminated by an organ of state in the past 5 years for failure to perform.

The municipality seeks professional service providers to form a panel for media and advertising services in seven specialisation areas:

1. Print Media — national, provincial, local/community newspapers, magazines, municipal-focused publications. Minimum 3 reference letters at R20,000 each. Professional body: Print & Digital Media South Africa (PDMSA).
2. Radio Media — community, regional commercial, national radio broadcasters. Minimum 3 reference letters at R20,000 each. Professional bodies: National Association of Broadcasters (NAB) plus valid ICASA licence.
3. Television Media — regional, national, community television. Minimum 3 reference letters at R150,000 each. Professional bodies: NAB plus valid ICASA licence.
4. Digital Media — news websites, online publications, social media advertising, digital marketing, programmatic advertising. Minimum 3 reference letters at R80,000 each. Professional bodies: Interactive Advertising Bureau SA (IAB SA) and/or Digital Media & Marketing Association (DMMA).
5. Outdoor Advertising (OOH) — billboards, digital billboards, street pole, taxi-rank, airport, transit advertising. Minimum 3 reference letters at R150,000 each. Professional body: Out of Home Media South Africa (OHMSA).
6. Media Buying and Placement Agencies — agencies that negotiate and place ads across multiple platforms, full-service advertising and communication agencies. Minimum 3 reference letters at R75,000 each. Professional bodies: Advertising Media Association of South Africa (AMASA) plus IAB SA.
7. Content Production Services — videography, photography, graphic design, corporate communication. Minimum 3 reference letters at R75,000 each. Professional bodies: Commercial Producers Association (CPA), South African Communications Industries Association (SACIA), or relevant professional creative association.

Bidders may apply for more than one specialisation service.

Engagement will be on a rotational basis if more than 5 bidders are confirmed per specialisation service.

Bidders must submit at least 3 completed project reference letters per specialisation service applied for.

Reference letters must be:

• Applicable to the selected specialisation service(s).
• From the public sector (national and provincial government, municipalities — metropolitan, district and local).
• Within the last 5 years (01/07/2021 – 30/06/2026).
• Meet the minimum contract value per reference letter for that specialisation (ranging from R20,000 to R150,000 depending on the service).

Bidders must provide proof of valid professional body/association/affiliation/registration/membership per specialisation.

For radio and television media, a valid ICASA licence is required.

No tender price is required at submission — the tender price is marked N/A. This is a panel appointment.

MBD 5 must be completed if the contract value exceeds R10 million, including audited annual financial statements.

Bidders must provide proof of good standing with municipal accounts (latest municipal account, lease agreement, or affidavit).

Banking details: bidders must submit a bank letter/declaration for direct bank transfers.

Tendered unit rates, once approved, remain final and binding.

No tender price is required at submission — the tender price is marked N/A. This is a panel appointment.

MBD 5 (Declaration for Procurement Above R10 Million) must be completed if the contract value exceeds R10 million, including submission of audited annual financial statements for the past three years.

Bidders must provide proof of good standing with municipal accounts:

• Latest municipal account statement (not older than 3 months from closing date) showing no arrears beyond 90 days (30 days if tender price exceeds R10 million); or
• Signed lease agreement plus landlord letter confirming no arrears; or
• Affidavit from Commissioner of Oaths stating the business is not required to pay municipal charges, with a letter from the Ward Councillor if applicable.

Banking details: bidders must submit a letter/declaration from their bank, signed and stamped by an appropriate bank official, authorising direct bank transfers. Joint ventures must indicate their nominated bank account.

Payment terms: the municipality pays creditors by direct bank transfer.

Central Supplier Database (CSD): all bidders must be registered on the CSD.

Tax compliance: bidders must provide a SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire in MBD 1 Part B:3. Joint ventures/consortia/sub-contractors must each submit a separate TCS certificate/PIN/CSD number.

B-BBEE: preference points are claimed under the 80/20 system for specific goals (race and locality) — not standard B-BBEE level points. Proof required: CSD/CIPC certificate, BEE certificate or affidavit for race; municipal account, affidavit or councillor letter for locality.

Professional registrations: valid professional body/association/affiliation/registration/membership per specialisation is mandatory; failure results in disqualification. For radio and television, a valid ICASA licence is required.

Municipal good standing: no outstanding municipal rates/taxes/service charges in arrears for more than 3 months.

State employment: no bids will be considered from persons in the service of the state.

Returnable forms: MBD 1, MBD 4, MBD 5 (if applicable), MBD 6.1, MBD 8, MBD 9, Authority for Signatory, banking details, joint venture agreement (if applicable), schedule of sub-contractors, experience and reference letters.

The tender is subject to the Preferential Procurement Policy Framework Act, the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC) 2010, and any special conditions of contract.

Successful bidders will be issued with an appointment letter to form a panel.

Engagement will be on a rotational basis if more than 5 bidders are confirmed per specialisation service.

Tenders must remain valid for 90 days from the closing date.

The municipality does not bind itself to accept the lowest tender or any tender, and reserves the right to accept the whole or part of the tender.

Bidders must list any sub-contractors they intend to employ.

Tendered unit rates, once approved, remain final and binding.

Price points (80) calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals (20 points) as per the preference points claim form.

Eligibility requirements include reference letters, professional body membership, ICASA licence for radio/TV, CSD registration, no state employment, no outstanding municipal debts, no fraud/corruption convictions, no tender default listing.