RFQ: supply and delivery of sem grader, bell wear parts and falcon F50/150 bush cutter parts until 30 june 2027

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Returnable Documents: PLEASE TAKE NOTE OF ALL LISTED INSTRUCTIONS AND COMMENT, 2. NB: PLEASE ENSURE THAT YOU FAMILIARIZE YOURSELF WITH THE COMPLETE DOCUMENT

8.1 The tender will be awarded in three (3) parts

8.2 Section A: SEM grader cutting edges, retainer plates and bolts

and nuts.

8.3 Section B: Digging tips for Bell TLB’s

8.4 Section C: Parts for falcon f50/150 bush cutters.

8.5 Bidders will quote in bill of quantities on one of each item.

8.6 Quantities will depend on the need of each item for the duration of

the tender.

9. Specifications of grader, tlb and tractor drawn bush cutters parts

That must be quoted on

9.1 Sem grader (section a)

Sem

Model Sem 919

Vin Chassis number SEM00919VS9R01662

Serial number 1662

Engine number H9217014383

Tare Weight 15070 kg

Description Motor Grader

Reg number DMX864X

9.1.1 Cutting edges 7FT 3⁄4”

9.1.2 Plow Nuts 3⁄4”

9.1.3 Plow Bolts 3⁄4” X 2 1⁄2”

9.1.4 Ripper tips

9.1.5 Pins

9.1.6 Retainers

9.2 Bell tlb

Bell

Model 315 SL

Vin number AEBF877LC01200681

Machine serial number BTLB8161

Engine serial number CD4045G172204

9.2.1 Bucket teeth

9.2.2 Retainer pins

9.2.3 Washer retainer tooth lock

9.2.4 Teeth holders

9.3 Tractor drawn bush cutters

Falcon

Make Falcon F50/150

Blade capacity Two blades

9.3.1 Clutch plate.

9.3.2 Skids including bolts, nuts & washers.

9.3.3 Blades including Bolts, nuts & bushes & spacers.

9.3.4 Beams including bolts & nuts.

9.3.5 Complete gearbox.

9.3.6 Complete PTO shaft.

9.3.7 Gearbox dipstick.

9.3.8 Top gearbox shaft oil seal.

9.3.9 Bottom gearbox shaft oil seal.

9.3.10 Swivel stone guard.

9.3.11 Three-point connection A frame.

1. Delivery of sem grader cutting edges, retainer plates, digging

Tips for bell and miscellaneous parts for falcon F50/150 tractor

Drawn bush cutters.

1.1 Deliveries will be at the Municipal workshop in St. Croix Street Jeffrey’s Bay.

1.2 All deliveries must be done on Mondays to Fridays between 07H30 to

15H00 and on Fridays between 07H30 and 12H00.

2. Key performance indicators.

2.1 The Kouga municipality has a system by which service delivery is measured.

The appropriate Key Performance Indicators (KPI’s) to which the Service

Provider in this tender will be measured are as follows.

2.2 Timeously delivery of the correct parts and quantities as per order of items

lead time not exceeding seven (7) working days from the date of order.

2.3 Quality of product and lead time of delivery as per tender document.

2.4 The Service Provider will be notified if the KPI’s are not met. If the Service

Provider cannot submit satisfactory reasons why the KPI’s was not met, the

contract may be cancelled, and the Service Provider may be listed at

National Treasury restricted list.

3. Price escalation

3.1 Prices will remain firm for the duration of the tender no price escalations will

be excepted nor will it be granted.

4. Brandnames

4.1 Brand names will not play a role in this tender.

4.2 Service providers may quote aftermarket parts.

5. Packaging

5.1 All parts must be delivered in its original package.

5.2 No open boxes or loose parts will be accepted.

6. Clarification meeting

6.1 Compulsory clarification meeting will be held.

6.2 Bidders who do not attend the meeting, tenders will not be

evaluated.

7. Previous experience regarding delivering of required items

7.1 Service providers to supply proof of previous deliveries of the required

items.

7.2 Certified copies of invoices, delivery notes and tenders awarded

must be submitted as proof.

7.3 Bidders not including the required proof will be disqualified

9. PROJECT IMPLEMENTATION PLAN TO BE SUBMITTED (if applicable)

Tax compliance will be verified

Tax Compliance Status Pin number for all entities and all partners of

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via

Tax compliance status system pin code from the south african revenue service (SARS) and if

Tax compliance Status

TCS PIN: OR CSD No

Csd number

Csd number must be provided

Central supplier database

Please take note of all listed instructions and comment

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

2. Nb: please ensure tha

B-BBEE Minimum Level: 10

Points Allocation: 90 points

B-BBEE Details: IVERY OF SEM GRADER, BELL WEAR PARTS AND FALCON F50/150

Bush cutter parts until 30 june 2027

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in

The bid box situated at (street address)

Kouga Local Municipality: Woltemade Building

16 Woltemade Street, Room 122

Jeffreys Bay

6330

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-bbee status level

VERIFICATION Yes B-BBEE STATUS Yes

Certificate level sworn

Affidavit

[Tick applicable box]

No No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED

In order to qualify for preference points for b-bbee]

Yes No Yes No

Are you the are you a

Accredited foreign based

[If yes, answerrepresentative in supplier for the

[If yes enclose proof] part b:3]south africa for the goods /services

Goods /services /works offered?

/Works offered?

Total number of items r

Offered total bid price

....................................SIGNATURE Of bidder date

Capacity under which

This bid is signed

Bidding procedure enquiries may be

Directed to: technical information may be directed to:

DEPARTMENT Supply Chain Office CONTACT PERSON Mr. N. Gouws

Contact person telephone number 042 200 2200

Telephone number 042 200 2200 facsimile number

FACSIMILE NUMBER E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provi

Reg number DMX864X

9.1.1 Cutting edges 7FT 3⁄4”

9.1.2 Plow Nuts 3⁄4”

9.1.3 Plow Bolts 3⁄4” X 2 1⁄2”

9.1.4 Ripper tips

9.1.5 Pins

9.1.6 Retainers

9.2 Bell tlb

Bell

Model 315 SL

Vin number AEBF877LC01200681

Machine serial number BTLB8161

Engine serial number CD4045G172204

9.2.1 Bucket teeth

9.2.2 Retainer pins

9.2.3 Washer retainer tooth lock

9.2.4 Teeth holders

9.3 Tractor drawn bush cutters

9.3.1 Clutch plate.

9.3.2 Skids including bolts, nuts & washers.

9.3.3 Blades including Bolts, nuts & bushes & spacers.

9.3.4 Beams including bolts & nuts.

9.3.5 Complete gearbox.

9.3.6 Complete PTO shaft.

9.3.7 Gearbox dipstick.

9.3.8 Top gearbox shaft oil seal.

9.3.9 Bottom gearbox shaft oil seal.

9.3.10 Swivel stone guard.

9.3.11 Three-point connection A frame.

Price schedule

Notice: 166/2026

RFQ: supply and delivery of sem grader, bell wear parts and falcon F50/150 bush cutter parts until 30 june 2027

Note:

2022;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the

price(s) and rate(s) quoted cover all the services specified in the bidding documents; that the

price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s)

and rate(s) and calculations will be at my own risk.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

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