Request for potential service providers to submit a quotation to aidc for the supply, refill (as-and-when) and delivery of gas cylinders at winterveld enterprise hub and chamdor automotive hub for 24 months

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{"name":"................................................................................","email":"[email protected]","phone":"012 564 5043","department":"Supplier Chain Management Document number","address":", refill (as"}

Valid Sworn affidavit (as issued by DTI/or CIPC), must be an original or certified copy or a certified copy of BBBEE SANAS accredited verification certificate. SBD 6.1 Preference points claim form in terms of the preferential procurement regulations 2022 (PPR 2022)

Unable to extract eligibility criteria

2.1 Mandate

The AIDC is the dedicated developmental agency of the Gauteng Growth and Development Agency

(GGDA) in relation to the specific industrial, infrastructure and training needs required by the

automotive and allied sector - those based in the Gauteng province. The AIDC is thus tasked by GGDA

with special developmental type projects aimed at enhancing and possibly expanding the automotive

and allied-related sector with a focus on enterprise development; also in the support of government’s

aims at BBBEE SMME development and the radical transformation of various townships. The AIDC

otherwise explores other developmental projects, external to the objectives of the GGDA in support

of the AIDC’s own business development processes. These include projects related to the transport

and energy sectors, as well the development of the Tshwane Auto City. The AIDC’s focus, in terms of

the 2016 Gauteng Economic Development Plan/Framework (GEDP/F), is towards the automotive

sector in the Northern Corridor of the Gauteng City Region (GCR) framework.

2.2 Vision

The Vision of the AIDC is:

To be the leading implementation agency delivering creative, efficient, best practice and value-based

solutions in support of government programmes related to the automotive and allied sectors.

2.3 Mission

The Mission of the AIDC, in pursuit of its Vision, is to provide innovative customised solutions:

To develop the automotive manufacturing sector to globally competitive standards of excellence

through a world-class value proposition which enables effective and sustainable socio-economic

growth.

3. RFQ objectives

The aim is to request interested service providers to submit a detailed proposal for the supply, refill (as-

and-when) and delivery of Gas cylinders at the AIDC Winterveld Enterprise Hub and Chamdor

Automotive Hub.

Delivery addresses:

Winterveld Enterprise Hub

Corner Bushveld Road & Molefe Makinta Highway

Winterveld

Pretoria

0198

Chamdor Automotive Hub

1 Jacob Street

Chamdor

Krugersdorp

1754

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

4. RFQ scope

The quotation should be as per below. The suppliers who will not be quoting as per below specification

will be disqualified.

NB: The detailed pricing proposal must be submitted as per below prices which are quoted subject

to confirmation will not be considered. Bidders should not be requested or permitted to alter their

quotation after the deadline for the receipt of quotes. Only firm prices in South African Rand (‘R’)

will be accepted

Once off purchase

Item NO. description/scope of work uom* numeric unit price total price

Quantity (excl. VAT) (excl. VAT)

1 Each 2 Oxygen (Bottle & Gas) 14 to 16 KG

Each Argon Shielding Gas (Bottle & Gas) 17

2 2

to 19 KG

3 Acetylene (Bottle & Gas) 8 to 10 KG Each 2

Sub-total

*UOM = Unit of measure, e.g., Hours/Days, etc. VAT @ 15%

Total

Gas refill as-and-when required

Item NO. description/scope of work uom* numeric unit price total price

Quantity (excl. VAT) (excl. VAT)

1 Each 30 Oxygen (Gas) 14 to 16 KG

2 Argon Shielding Gas (Gas) 17 to 19 KG Each 30

3 Acetylene (Gas) 8 to 10 KG Each 30

Sub-total

*UOM = Unit of measure, e.g., Hours/Days, etc. VAT @ 15%

Total

Delivery period in weeks: ...................................................................................................................................................

Quote conditions:

1. This Quote is subject to the Government Procurement General Conditions of Contract that may not be

amended. Quotes should not be qualified by own conditions.

2. All price(s) must be inclusive of all costs plus VAT and must be firm for the duration of the contract

period. VAT must be shown separately by VAT Vendors, and non-registered or deregistered Vendors

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

should exclude VAT from their quotes. Price(s) quoted must be valid for at least ninety (90) days from

the closing date of the quotation and a firm delivery period must be indicated.

3. AIDC will not accept any changes or purported changes by the Respondent to the bid rates after the

closing date and/or after the award of the business, unless the quotation/offer specifically provides for

it

4. AIDC reserves the rights to validate any information submitted by Respondents in response to this bid.

This would include, but is not limited to, requesting the Respondents to provide supporting evidence.

By signing POPIA clause and submitting a bid, respondents hereby irrevocably grant the necessary

consent to AIDC to do so;

5. All goods must be delivered to the address as indicated in the RFQ document.
6. All price quoted must be fixed & firm prices and where applicable, price negotiation with the preferred

supplier will be entered into.

7. All purchases will be made through an AIDC Official Purchase Order with Order Number. Therefore, no

goods must be delivered, or a service be rendered without a valid official Purchase Order & Number

been received. The onus rests with the service provider to ensure they have received the above.

Changes to RFQ/PO specifications should be communicated to the SCM Officer.

8. Fully Complete & sign the attached SBD forms, thus SBD 4, 6.1 and 6.2 (NB: Quotes without or with not

fully completed SBD 4 will not be considered, and with SBD 6.1 bidder with score zero)

9. The 80/20 preference point system is applicable to price quotations and tenders with a rand value from

R2 000 up to a rand value of R50 million (all applicable taxes included).

10. This RFQ will be evaluated based on the 80/20 preferential point system as stipulated in the Preferential

Procurement Policy Framework Act & PPR 2022. 20 Points allocated to specific goals listed in Table 1 of

SBD 6.1 PPR 2022 Section 4.2

11. An EME is required to submit a sworn affidavit confirming their annual total revenue of R10 million or

less and level of black ownership to claim points as prescribed by regulation 6 and 7 of the Preferential

Procurement Regulations 2022. In terms of the Generic Codes of Good Practice, an enterprise including

a sole propriety with annual total revenue of R10 million or less qualifies as an EME

12. A QSE is required to submit a sworn affidavit confirming their annual total revenue of between R10

million and R50 million and level of black ownership or a B-BBEE level verification certificate to claim

points as prescribed by regulation 6 and 7 of the Preferential Procurement Regulations 2022

13. B-BBEE Status Level Verification Certificates (NB: Certificate are identifiable by a SANAS logo) or Valid

Sworn affidavit (as issued by DTI/or CIPC

14. (EME/QSE see point 9&10 above) to be provided in order to claim points for specific goals:

15. NB: For Construction related services/work_CIDB Grading & Safety File – The successful contractor

should take note that a “Safety File” will be required on appointment and should be submitted to the

AIDC before commencement of any work and ensure comply with relevant CIDB grading were

required.

Please note that failure to comply with the RFQ conditions will invalidate your proposal (if

mandatory/prequalification documents are not returned then consider your quotation not accepted).

Bidders who will only submit the quotation on their letterhead without completing this RFQ documents

won’t be considered.

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

I .............................................................................................. in my capacity as ........................................................

certify that the information supplied is correct and I have read and understood the AIDC general terms and

conditions and I accept them.

Signature: .................................................................

Company Name: .......................................................

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

The quotation should include the supply, refill (as-and-when) and delivery of Gas cylinders at the AIDC Winterveld Enterprise Hub and Chamdor Automotive Hub.

CSD Number)

CSD number

Central Supplier Database (provide your CSD Number)

tenderer), a bidder who fails to complete in full or complete incorrectly SBD 6.1 to claim points for specific

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: points. Points will be awarded for

specific goals related to this RFQ. The total points obtained will be used to evaluate 80/20, where 80 points

are assigned to price and the remaining 20 points are assigned to a specific goal. Bidder must attach

supporting documents listed below and complete SBD6.1 in full on of 5. (To be completed by the

tenderer), a bidder who fails to complete in full or complete incorrectly SBD 6.1 to claim points for specific

goals will receive a score of zero for that goal.

Specific goals Supporting evidence for meeting preferential Points

procurement targets

B-BBEE status contributor level 1, 2, 3 or 4. Level 1 – 20 points

Level 2 – 15 points

Level 3 – 10 points

Level 4 – 5 points

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

Dear Service Provider

Request for proposal /quotation (RFQ) – scope of work/service

2. Introduction

2.1 Mandate

The AIDC is the dedicated developmental agency of the Gauteng Growth and Development Agency

(GGDA) in relation to the specific industrial, infrastructure and training needs required by the

automotive and allied sector - those based in the Gauteng province. The AIDC is thus tasked by GGDA

with special developmental type projects aimed at enhancing and possibly expanding the automotive

and allied-related sector with a focus on enterprise development; also in the support of government’s

aims at BBBEE SMME development and the radical transformation of various townships. The AIDC

otherwise explores other developmental projects, exte

The quotation should be as per below. The suppliers who will not be quoting as per below specification will be disqualified. All purchases will be made through an AIDC Official Purchase Order with Order Number.

The following will be considered in the evaluation:

▪ Compliance

▪ Pre-qualification

▪ Functionality at 100% with minimum of 70%

▪ Price (80)

▪ Specific goals (20)

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

The following document are required - please tick yes only if the documents are attached

To your proposal

A. Administration criteria yes NO

SARS Pin to verify your status

Valid Sworn affidavit (as issued by DTI/or CIPC), must be an original or certified copy or a

certified copy of BBBEE SANAS accredited verification certificate.

NB: Suppliers to use approved DTI or CIPC Affidavit template (check website: www.dti.gov.za)

SBD 6.1 Preference points claim form in terms of the preferential

procurement regulations 2022 (PPR 2022)

SBD 6.2 - Declaration Certification For Local Production and Content. (PPR 2022) and Annexure

C where local content production is a specific goal, it must be noted under 6.1 for specific goal.

Integrity Pact

B. Mandatory documentation yes NO

SBD 4 – Declaration of Interest form – Bidders will be disqualified if the declaration is not

completed in full, submitted, and signed

Pricing schedule -Fully completed and signed, an incomplete form will lead to disqualification

The following document are required - please tick yes only if the documents are attached

To your proposal

C. Pre-qualification documents yes NO

Valid Distribution letter / Valid Wholesale License Certificate from the Department of Mineral

Resources and Energy for Petroleum products

Preferential procurement targets

Take note!

The following preferential procurement targets will be followed out of 20 points. Points will be awarded for

specific goals related to this RFQ. The total points obtained will be used to evaluate 80/20, where 80 points

are assigned to price and the remaining 20 points are assigned to a specific goal. Bidder must attach

supporting documents listed below and complete SBD6.1 in full on of 5. (To be completed by the

tenderer), a bidder who fails to complete in full or complete incorrectly SBD 6.1 to claim points for specific

goals will receive a score of zero for that goal.

Specific goals Supporting evidence for meeting preferential Points

procurement targets

B-BBEE status contributor level 1, 2, 3 or 4. Level 1 – 20 points

Level 2 – 15 points

Level 3 – 10 points

Level 4 – 5 points

Effective Date: Revision No: Compiled by: Approved by: Page Number

1 April 2026 4 G. Modiakgotla C. Nxumalo

AIDC-SCM-TMP-011Department: Supplier Chain Management Document number:

Document Classification Normal document

Document Type TEMPLATE

Name of Document: REQUEST FOR QUOTATION/PROPOSAL (RFQ)

Dear Service Provider

Request for proposal /quotation (RFQ) – scope of work/service

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

{"closingDate":"6 February 2023"}

{"name":null,"email":null,"phone":null,"department":"Document number: AIDC-SCM--011","address":".........................................................."}

Name of Document: PREFERENCE POINTSCLAIM FORM SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals.

Eligible tenderers must be legally registered entities (companies, partnerships, sole proprietors, close corporations, public companies, Pty Ltd, non-profits, or state-owned companies) with valid B-BBEE certification. Bidders must be prepared to substantiate any preference claims upon request by the organ of state. Tenderers who fail to complete the preference form correctly or provide supporting documentation will receive zero points for specific goals. The tender is open to service providers capable of supplying, refilling, and delivering gas cylinders to the specified Gauteng locations.

income-generating contracts)

4.4. Company registration number

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: where it reads (To be

completed by the tenderer), a bidder who fails to complete in full or complete incorrectly to claim

points for specific goals will receive a score of zero for that goal.

Supporting evidence for Number of

meeting preferential points claimed Number of points

procurement targets (80/20 system)

Allocated (80/20The specific goals allocated (bidder to provider the (To be system) (To bepoints in terms of this tender below supporting completed by completed by the evidence to claim the tenderer) organ of state) allocated points for

each specific goal)

Level 1 – 20 points

B-BBEE status contributor level 1, 2, 3 Valid affidavit (as issued by

or 4. DTI/or CIPC), must be an Level 2 – 15 points

original or certified copy or

a certified copy of SANAS Level 3 – 10 points

accredited verification

Level 4 – 5 points certificate.

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number:

.....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

Effective Date: Revision No: Compiled by: Approved by: Page Number

6 February 2023 3 G. Mathe C. Nxumalo

Supplier Chain

Department: Document number: AIDC-SCM--011

Management

Document Classification Normal document

Document Type FORM

Name of Document: PREFERENCE POINTSCLAIM FORM

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Bidder must attach supporting documents listed below and complete below where it reads (To be completed by the tenderer), a bidder who fails to complete in full or complete incorrectly to claim points for specific goals will receive a score of zero for that goal. meeting preferential points claimed Number of points procurement targets (80/20 system) Allocated (80/20The specific goals allocated (bidder to provider the (To be completed by the tenderer) points in terms of this tender below supporting evidence to claim the tenderer) allocated points for each specific goal) Level 1 – 20 points B-BBEE status contributor level 1, 2, 3 Valid affidavit (as issued by the DTI/or CIPC), must be an original or a certified copy or a certified copy of SANAS Level 2 – 15 points accredited verification Level 3 – 10 points certificate. Level 4 – 5 points

Name of Document: PREFERENCE POINTSCLAIM FORM

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as

a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

Effective Date: Revision No: Compiled by: Approved by: Page Number

...............................................................

6 February 2023 3 G. Mathe C. Nxumalo

...............................................................

...............................................................

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

1.1 The following preference point systems are applicable to invitations to tender: - the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and 1.2 To be completed by the organ of state (delete whichever is not applicable for this tender). a) The applicable preference point system for this tender is the 80/20 preference point system. b) Either the 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to determine the accurate system once tenders are received. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. 1.4 To be completed by the organ of state: PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100

{"name":null,"email":null,"phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":null}

(name)............................................................................... in submitting the accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect: 3.1 I have read and I understand the contents of this disclosure; 3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete in every respect;

To be eligible, bidders must: (1) Not be listed on the Register for Tender Defaulters or List of Restricted Suppliers (automatic disqualification applies); (2) Truthfully complete all sections of the SBD4 disclosure form; (3) Submit the bid independently without consultation, communication, agreement, or arrangement with competitors (joint venture/consortium communication excepted); (4) Not have engaged in any consultations with AIDC officials regarding this procurement prior to or during the bidding process (except for clarification requests); (5) Not have been involved in drafting the specifications or terms of reference; (6) Have the legal capacity to enter into a 24-month service contract for gas cylinder supply, refill, and delivery.

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium2 will not be construed as collusive bidding. 3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery particulars of the products or services to which this bid invitation relates. 3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process.