Request for price quotation for the caterering service and mobile toilets for reculatory compliance education and awareness session

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Returnable Documents: contractor that may be appointed) are covered in terms of the Compensation for, Bidder’s registration and “good standing” with the Compensation Fund, or similar proof, 3. NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE, 3.1. Bidders are required to self-register on the National Treasury’s Central Supplier Database, (CSD), which has been established to centrally administer supplier information for all organs

Eligible bidders must be tax‑compliant (possess a SARS PIN or be registered on the Central Supplier Database with a valid CSD number), not be employed by the state nor have directors/members who are state employees, and must not be involved in collusion with other bidders. Foreign suppliers without a local registered entity are exempt from CSD registration but must still meet tax compliance requirements. All bidders must submit the required SBD documents, B‑BBEE verification, and proof of authority for the signatory. Failure to meet any of these criteria will render the bid invalid.

Request for price quotation for the caterering service and mobile toilets for

Reculatory compliance education and awareness session

8.1. Bid Formats

8.1.1. Bid submissions must be submitted in a PDF format that is protected from any

modifications, deletions, or additions.

8.1.2. Financial/pricing information must be presented in a separate attachment from the

8.5. Stage 4: Pricing and special goal

8.5.1. The 80/20 Principle based on Price and Special goal as stated below.

8.5.2. Pricing Schedule: Please refer to Annexure A

8.5.3. Points will be awarded to a bidder as follows.

Ps = Points scored for price of tender under consideration. Pt = Price of tender

under consideration; and

Pmin = Price of lowest acceptable tender

8.5.4. The evaluation for Pricing and Special goal will include the following:

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

CSD registration number (and attach a CSD Summary report)

Central supplier database (csd), a csd

Central Supplier Database at www

Central supplier database

contractor that may be appointed) are covered in terms of the Compensation for

Bidder’s registration and “good standing” with the Compensation Fund, or similar proof

3. National treasury’s central supplier da
4. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

N IT is not a requirement to register for a tax compliance status

Points Allocation: 80 points

B-BBEE Details: HATFIELD,

Bidding procedure enquiries may be technical enquiries may be directed to:

Directed to

Contact person SCM contact SCM

Person

Telephone (012) 432 1308 telephone (012) 432 1309

Number number

Facsimile facsimile

Number number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone code number

Number

Cellphone

Number

Facsimile code number

Number

E-mail address

VAT

Registrati

Onnumber

Supplier tax central

Compliance complian supplier

Ostatus ce databas

R

System e maaa

PIN: No:

B-bbee status tick applicable box] b-bbee status level [tick applicable

Level swornaffidavit box]

Verification

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order toqualify for preference points for b-bbee]

Are you the

Accredited

Are you a foreign

REPRESENTATI Yes No BASEDSUPPLIER FOR

VE INSOUTH Yes No THE GOODS

Africa forthe [if yes, answer /services /works

Goods [if yes enclose proof] the questionnaire offered?

/Services below]

/Works

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for

Bidding

1. Bid submission:

1.1. Bids must be del

2.1. News and press releases

2.1.1. Bidders or their agents shall not make any news releases concerning this RFQ or the

awarding of the same or any resulting agreement (s) without the consent of, and then

only in coordination with, the NLC.

2.2. Precedence of documents

2.2.1. This RFQ consists of several sections. Where there is a contradiction in terms between

the clauses, phrases, words, stipulations, or terms and herein referred to generally as

stipulations in this RFQ and the stipulations in any other document attached hereto, or

the RFQ submitted hereto, the relevant stipulations in this RFQ shall take precedence.

2.2.2. Where this RFQ is silent on any matter, the relevant stipulations addressing such

matter, which appear in the PPPFA, shall take precedence. Bidders shall refrain from

incorporating any additional stipulations in its proposal submitted in terms hereof other

than in the form of a clearly marked recommendation that the NLC may, in its sole

discretion, elect to import or to ignore. Any such inclusion shall not be used for any

purpose of interpretation unless it has been so imported or acknowledged by the NLC.

2.2.3. It is acknowledged that all stipulations in the PPPFA are not equally applicable to all

matters addressed in this RFQ. It, however, remains the exclusive domain and election

of the NLC as to which of these stipulations are applicable and to what extent. Bidders

are hereby acknowledging that the decision of the NLC in this regard is final and

binding. The onus to enquire and obtain clarity in this regard rests with the Bidder(s).

The Bidder(s) shall take care to restrict its enquiries in this regard to the most

reasonable interpretations required to ensure the necessary consensus.

2.3. Preferential procurement reform

2.3.1. The NLC supports B-BBEE as an essential ingredient of its business. In accordance

with government policy, the NLC insists that the private sector demonstrates its

commitment and track record to B- BBEE in the areas of ownership (shareholding),

skills transfer, employment equity and procurement practices (SMME Development)

etc.

2.4. National Industrial Participation Program.

2.4.1. The Industrial Participation policy, which was endorsed by Cabinet on 30 April

199appliesble to contracts that have an imported content. The NIP is obligatory

and therefore must be complied with. Bidders are required to sign and submit

the Standard Bidding Document (SBD).

2.5. Language

2.5.1. Bids shall be submitted in English.

2.6. Gender

2.6.1. Any word implying any gender shall be interpreted to imply all other genders.

2.7. Headings

2.7.1. Headings are incorporated into this RFQ document and submitted in response thereto

ease of reference only and shall not form part thereof for any purpose of interpretation

or any other purpose.

2.8. Occupational Injuries and Diseases Act

2.8.1. The Bidder warrants that all its employees (including the employees of any sub-

contractor that may be appointed) are covered in terms of the Compensation for

I certify that the information furnished in paragraphs 1, 2

and 3 ABOVE IS CORRECT.

State Owned Company [TICK APPLICABLE BOX]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions indicated inparagraph1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the organ of

state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due to

such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10years, after the audit.

(e) alteram partem (hear the other side) rule has been applied; and

(f) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

SCM:

this Form either by post, facsimile or e-mail to the address, facsimile number or e-

mail address as stated above.

2. "Processing” means any operation or activity or any set of operations, whether

or not by automatic means, concerning personal information, including—

2.1 the collection, receipt, recording, organisation, collation, storage,

updating or modification, retrieval, alteration, consultation or use;

2.2 dissemination by means of transmission, distribution or making

available in another form; or

2.3 merging, linking, as well as restriction, degradation, erasure or

destruction of information.

3. “Personal information” means information relating to an identifiable, living,

natural person, and where it is applicable, an identifiable, existing juristic

person, including, but not limited to—

3.1 information relating to the race, gender, sex, pregnancy, marital

status, national, ethnic or social origin, colour, sexual orientation,

age, physical or mental health, well- being, disability, religion,

conscience, belief, culture, language and birth of the person;

3.2 information relating to the education or the medical, financial, criminal

or employment history of the person;

3.3 any identifying number, symbol, e-mail address, physical address,

telephone number, location information, online identifier or other

particular assignment to the person;

3.4 the biometric information of the person;

3.5 the personal opinions, views or preferences of the person;

3.6 correspondence sent by the person that is implicitly or explicitly of a

private or confidential nature or further correspondence that would

reveal the contents of the original correspondence;

3.7 the views or opinions of another individual about the person; and

3.8 the name of the person if it appears with other personal information

relating to the person or if the disclosure of the name itself would

reveal information about the person.

1.1. This document may contain confidential information that is the property of the NLC.

1.2. No part of the contents may be used, copied, disclosed, or conveyed in whole or in part to any

party in any manner whatsoever other than for preparing a proposal in response to this RFP

without prior written permission from the NLC.

1.3. All copyright and intellectual property herein vests with the NLC.

1.4. Late and incomplete submissions will not be accepted.

1.5. No services must be rendered, or goods delivered before an official NLC Purchase Order form

has been received.

1.6. This RFP will be evaluated in terms of the 80/20 preference point system prescribed by the

Preferential Procurement Policy Framework Act of 2000 and PPR of 2022.

1.7. Suppliers are required to register on the Central Supplier Database at www.csd.gov.za.

1.8. Suppliers must provide their CSD registration number (and attach a CSD Summary report)

and ensure that their tax matters are compliant.

1.9. All questions regarding this RFQ must be forwarded to [email protected] five (5) days

prior to the closing date.

1.10. Any supplier who has reasons to believe that the RFQ specification is based on a specific

brand must inform the NLC via e-mail.

Bidder’s registration and “good standing” with the Compensation Fund, or similar proof

acceptable to the NLC.

2.9. Processing of the Bidder’s Personal Information

2.9.1. All Personal Information of the Bidder, its employees, representatives, associates and

sub- contractors (“Bidder Personal Information”) required under this RFQ is collected

and processed for the purpose of assessing the content of its tender proposal and

awarding the bid. The assessment and award of the bid shall be conducted in

accordance with applicable legislation including the PPPFA and NLC SCM Policy.

2.9.2. The Bidder is advised that Bidder Personal Information may be passed on to third

parties to whom the NLC is compelled by law to provide such information. For example,

where appropriate, the NLC is compelled to submit information to the National

Treasury’s Database of Restricted Suppliers.

2.9.3. All Personal Information collected will be processed in accordance with POPIA and

with the NLC Data Privacy Policy.

2.9.4. The NLC will ensure that the rights of the Bidder and of its employees and

representatives (i.e., the right of access and the right to rectify) are effectively

guaranteed in accordance with the procedures as specified in the NLC PAIA manual.

2.9.5. In signing this document, the Bidder consents to the use of its Personal Information for

the purposes as specified in section 2.9.1 above.

3. National treasury’s central supplier database

3.1. Bidders are required to self-register on the National Treasury’s Central Supplier Database

(CSD), which has been established to centrally administer supplier information for all organs

of state and facilitate the verification of certain key supplier information.

3.2. The NLC may not award business to a bidder who has failed to register on the CSD.

3.3. Only foreign suppliers with no local registered entity need not register on the CSD.

3.4. The CSD can be accessed at https://secure.csd.gov.za/.

Ps = 80 (1 +Pt−Pmax

P max)

Where

Ps = Points scored for price of tender under

consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specificgoals stated in the

tender. For the purposes of this tender the tenderer willbe allocated points based

on the goals stated in table 1 below as may be supported by proof/

documentationstated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations,

which states that, if it is unclear whether the 80/20 preference point system

applies, an organ of state must, in the tender documents, stipulate in the case

of—

(a) an invitation for tender for income-generating contracts, that either the

80/20preference point system will apply and that the highest acceptable

tender willbe used to determine the applicable preference point system: or

(b) any other invitation for tender, that either the 80/20 preference point system

will apply and that the lowest acceptable tender will be used to determine

theapplicable preference point system,

then the organ of state must indicate the points allocated for specific goals

forboth the90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below. (Note to organs of state: Where either the 90/10 or 80/20 preference point

system is applicable, corresponding points must also be indicated as such. Note to

tenderers: The tenderer must indicate how they claim points for each preference

point system.)

1. Procurement from entities who are Black Sub - Maximum Relevant Evidence

Owned points for points for

specific specific

goals goals

Tenderer who have 100% black Ownership 8 Copies of ID’s/3 months CIPC

Report from the closing date ofTenderer who have 51% to 99% black ownership 4

8 the bid/ CSD Recent ReportTenderer who have less than 51% black ownership 0

2. Procurement from entities who are Black B-BBEE Certificate / B-

women Owned BBEESworn Affidavit

Tenderer who have 100% women 4

Ownership 4

Tenderer who have 30% to 99% women ownership 2

Tenderer who have less than 30% women 0

Ownership

3. Black Youth Ownership 4 B-BBEE Certificate / BTenderer who have 100% black youth ownership 4

Tenderer who have 30% to 99% black youth 2 BBEESworn Affidavit

Ownership

Tenderer who have less than 30% black youth 0

Ownership

4.Procurement from Disabilities

Tenderer who have 20% or more owners with 4 4 Letter from the Doctor

disability

confirming disability and CSD

Tenderer who have less than 20% but more than 2

report10% owners with disability

Tenderer who have less than 10% owners with 0

disability

Total points for specific goals 20

Declaration with regard to company/firm

4.3. Name of company/firm................................................................

4.4. Company registration number:

.....................................................................

4.5. Type of company/ firm

Partnership/Joint Venture / Consortium

One-person business/sole propriety

Close corporation

Public Company

Brooklyn Square 0083, Pretoria

Personal Liability Company

(Pty) Limited

Non-Profit Company

State Owned Company [TICK APPLICABLE BOX]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions indicated inparagraph1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the organ of

state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due to

such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10years, after the audit.

(e) alteram partem (hear the other side) rule has been applied; and

(f) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

SCM:

Consent

Request form

Request for the consent of a data subject for processing

Of personalinformation for the purpose of procurement of

GOODS AND SERVICES APPLICATION, IN LINE WITH THE NLC’s SUPPLY

CHAIN MANAGEMENT POLICY, IN TERMS OF SECTION 11(1)(a) OF THE

Protection of personal information act,2013 (act NO.)

(“Popia”).

To:

From:

Address:

Contact number:

Email address:

Part a

1. In terms of the PROTECTION OF PERSONAL INFORMATION ACT, consent for

processing of personal information of a data subject (the person/entity to whom

personal information relates) must be obtained for the purpose of processing of

application for procurement of goods and services, in line with the NLC’s supply chain

management policy, and storage of your personal data by means of any form of

electronic communication, including automatic calling machines, facsimile machines,

SMSs or e-mail, which is prohibited unless written consent to the processing is given

by the data subject. You may only be approached once for your consent by us (NLC).

After you have indicated your wishes in Part B, you are kindly requested to submit

this Form either by post, facsimile or e-mail to the address, facsimile number or e-

mail address as stated above.

2. "Processing” means any operation or activity or any set of operations, whether

or not by automatic means, concerning personal information, including—

2.1 the collection, receipt, recording, organisation, collation, storage,

updating or modification, retrieval, alteration, consultation or use;

2.2 dissemination by means of transmission, distribution or making

available in another form; or

2.3 merging, linking, as well as restriction, degradation, erasure or

destruction of information.

3. “Personal information” means information relating to an identifiable, living,

natural person, and where it is applicable, an identifiable, existing juristic

person, including, but not limited to—

3.1 information relating to the race, gender, sex, pregnancy, marital

status, national, ethnic or social origin, colour, sexual orientation,

age, physical or mental health, well- being, disability, religion,

conscience, belief, culture, language and birth of the person;

3.2 information relating to the education or the medical, financial, criminal

or employment history of the person;

3.3 any identifying number, symbol, e-mail address, physical address,

telephone number, location information, online identifier or other

particular assignment to the person;

3.4 the biometric information of the person;

3.5 the personal opinions, views or preferences of the person;

3.6 correspondence sent by the person that is implicitly or explicitly of a

private or confidential nature or further correspondence that would

reveal the contents of the original correspondence;

3.7 the views or opinions of another individual about the person; and

3.8 the name of the person if it appears with other personal information

relating to the person or if the disclosure of the name itself would

reveal information about the person.

Full names of the designated person on behalf of the Responsible Party

Signature of Designation person

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556ANNEXURE 2

Brooklyn Square 0083, Pretoria

Part b

I, (full names), duly authorized, hereby:

Consent to the processing of my/our personal information for the application of

procurement of goods and services, in line with the NLC supply chain management

policy, in terms of section 11(1)(a) of POPIA.

SPECIFY GOODS AND SERVICES (Edit/Click on services not required):

☐ Product Information

☐ Product Updates

☐ Industry Newsletters

☐ Price Changes

Method of Communication will be via: Email/Postal

☐ Give my consent.

By Ticking the next box, I am aware that I am Digitally Signing this Consent request Form:

☐

Full Name:

Date:

Withdrawal of consent once given

You may withdraw your consent at any time.

Write or email us at the address above, advising us of your consent withdrawal.

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